TIME

MANAGEMENT

Submitted To: Submitted By:

Alka Singhal Ma’m Anoop Raj Srivastva- 05A
Karam Bangur- 18 A
 Contents
❋ Objectives of Time Management
❋ Why it is needed
❋ Time Wasters
❋ 3 Ps of Time Management
❋ How to use time efficiently
❋ Our suggestion
 Facts about Time
❋ 24 hours per day
❋ 168 hours per week
❋ 8736 hours per year
❋ 10080 minutes per week
DEFINITION

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 Objectives of Time
Management
❋ Clarifying your objectives/goals
❋ Identifying the most common
interruptions of working time and try
to eliminate them
❋ Determining why and when you
procrastinate and overcome
procrastination.
 Why Time
Management?
❋ To manage the work(using time
constructively)

❋ Improving
productivity/effectiveness
 Time Wasting Culprits

What are the most

common time wasters,
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 Time Wasting Culprits
❋ Telephonic interruptions
❋ Inefficient delegation
❋ Extended lunch or breaks
❋ Poorly run meetings
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❋ Poor planning
 Contd….
❋ Waitings/delays
❋ Paperwork
❋ Junk mails
❋ Procrastination
❋ Not setting priorities QuickTimeª and a
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 The "Three Ps" of
Effective Time
Management
❋ Planning
❋ Priorities
❋ Procrastination
 Why do we
procrastinate?
❋ Don’t know where to start.
❋ To avoid an unpleasant task.
❋ We’re afraid to fail.
❋ Waiting for more information.
❋ We may think if you put it off someone
else will do it.
❋ We are over-committed.
 To overcome
procrastination:

❋ List the things you have been

avoiding. Prioritize them. Try to do
at least one of them each day until
you catch up.
PLANNING AND
PRIORITIZATION
 Why aren’t we
organized?
❋ It takes too much time.
❋ You don’t know how.
❋ You want to do it “perfectly.”
 The price of not being
organized?
❋ Missed deadlines.
❋ Overlooked opportunities.
❋ Wasted time.
❋ Lost customers due to poor or slow
service.
❋ Wasted money.
 Using Your Calendar
❋ Add a meeting as soon as you know
about it.
❋ Write dates for follow-up on calendar.
❋ Include personal deadlines.
❋ Have one master calendar.
❋ If you use an electronic calendar, back it
up regularly.
 Eliminating things
from your to do list
❋ What’s the worst that can happen if
don’t do this?
❋ Am I the only person who can do this?
❋ Must it be done now?
❋ Is there an easier way to do it?
 How to use Time
Effectively
❋ Consolidate similar tasks
❋ Tackle tough jobs first
❋ Learn to use idle time
❋ Get started immediately on important
tasks
❋ Reduce meeting time
❋ Take time to plan
❋ Remember that Now is the time to put it
all together.
Time Management is
Simple

Where do you Start?

 Step I
❋ Think for an hour in a day
❋ Make a list of :-
❋All the things you need to do
 Step II
Grade your list

❋ 1- Urgent and important

❋ 2- Urgent and non-important
❋ 3- Not Urgent and important
❋ 4- Not Urgent and non-important
 Step III
Work on your Grade 1’s

1
 Time Mangement
You not only manage time

You mange:

Yourself,

Others

and work