HOW TO MAKE

EFFECTIVE POWERPOINT
SLIDES

Rohit
Vishwakarma
TIPS TO BE COVERED

 First Page
 Slide Structure
 Fonts
 Color
 Background
 Graphs
 Spelling and Grammar
 Animation and Images
 Useful Hint

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 FIRST
PAGE

 Make your 1st page in such a way that reflect

the image and idea of presentation.
 Theme of presentation

 Presenter's name and Clear Title

3/13
SLIDE STRUCTURE
 Use 1-2 slides per minute of your
presentation and set timing to master it for
your presentation
 Write in point form / Power Point

 Avoid complete sentences

 Avoid more points in one slide. Include 4-5

points per slide
 Use key words and phrases only

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FONTS
 Use at least an 20-point font.
 Use different size fonts for main points and secondary points.
 If you use a small font, your audience won’t be able to read what you have
written.

 Capitalize only when necessary. It is difficult

to read.
 Don’t use a complicated font.

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COLOR
 Using a font color that does not contrast with
the background color is hard to read.
 Using color for decoration is distracting and
annoying.
 Using a different color for each point is
unnecessary.
 Heat of color.

“Trying to be creative can also be

bad”

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BACKGROUND
 Use backgrounds such as this one that are
attractive but simple
 Use backgrounds which are light

 Use the same background consistently throughout

your presentation
 Avoid backgrounds that are distracting or difficult
to read from
 Always be consistent with the background that
you use
 Minimize the use of bells and whistles such as
sound effects, flying words and multiple
transitions 7/13
GRAPHS
 Use graphs
 Better than just charts and words
 Data in graphs is easier to comprehend & retain
than is raw data
 Trends are easier to visualize in graph form
 Always title your graphs

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 EXAMPLE OF GOOD GRAPHS
Items Sold in First Quarter of 2002

100
90
80
70
60
Blue Balls
50
Red Balls
40
30
20
10
0 9/13

January February March April

 EXAMPLE OF BAD GRAPHS
100

90
90

80

70

60

Blue Balls
50
Red Balls

38.6
40
34.6
30.6 31.6
30 27.4

20.4 20.4
20

10
10/13
0
January February March April
SPELLING AND GRAMMAR
 Proof your slides for:
 spellingmistakes
 the use of repeated words
 grammatical errors you might have make

 Run spell check on your show when finished.

 Do not read from slides. Slides are not for
you, they are for listeners.

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ANIMATION AND IMAGES
 Animations are best used subtly.
 Too much flash and motion can distract and
annoy viewers.
 You can easily find appropriate clips on any
topic through web search.
 Larger image files can slow down your show.

 Keep graphs, charts and diagrams simple.

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VALUABLE HINTS
 KISS
 “6 by 6” or “7 by 7”

 “Wish and Thanks”

 Positive Body Language

 Voice Modulation

 No Fillers

 Attire

 Eye Contacts

 Audience Involvement

 Role of Minutes
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Q & A
Thank
You