Professional Documents
Culture Documents
(MM)
ER P -S A P
PREPARED BY: M . IM RAN TASEER
1
M ain Functions(M M )
Material Master Data
Vendor Master Data
Purchasing
Inventory Management
Logistics Invoice Verification
Physical Inventory
Material Valuation
Material Requirements Planning (MRP)
External Services Management
2
O rganizationalStructures
client
company code
purchasing organization
plant
distrib.0001
center 0001
0001
storage location 0001
0001
0001 Jones
Jones inc.
inc.
0001
0001
0002
0002
0002
0002
0003
0003
0002
0002
warehouse number
storage type
storage bin
0002
0002 Model
Model Ltd.
Ltd.
0004
0004
0003
0003
MM
MM
0001
0001 factory
0004
0004
001
001
001
001
(physical
stock)
0003
0003
WM
WM
002
002
05-04-03
05-04-03
05-04-04
05-04-04
4
M aterialM aster
M aterialTypes
Standard Material
Types
Customized Material
Types
ZADM (General
Product)
ERSA (spare parts)
Materials)
ZIT (IT Materials)
ZSAT (Stationery
Materials)
ZAST (Asset
Materials)
ZSAM (Sample
Material)
7
10
11
12
SAVE
13
V EN D O R M A S TER D ATA
14
utilization
General data
name
address
control data
area of validity
client
client wide
wide
purchasing
purchasing
terms
terms and
and cond.
cond.
partner
partner functions
functions
currency
currency
accounting
accounting data
bank
bank account
account
acc.
acc. maintenance
maintenance
payment
payment
invoice
invoice entry
invoice
invoice verification
payment
payment handling
handling
request
request for
for quotation
quotation
quotation
quotation processing
processing
purch.
purch. order
order handling
for
for each
each
purchasing
organization
organization
client
client wide
wide or
or
for
for each
each
company
company code
code
15
16
17
18
19
20
21
22
23
24
25
P U R C H A S IN G /P R O C U R EM E
NT
26
Procurement Process
(Procure-to-Pay)
Purchase
Requisition
Purchas
e
Order
3Way
Matc
h
Payment
to Vendor
Invoice
Receipt
Notify
Vendor
Vendor
Shipment
Goods
Receipt
27
Purchasing Process
Create a requisition
First release of requisition (approval)
Create RFQ (Request for Quotation) with
reference to requisition
Create PO (Purchase Order) with reference
to RFQ
Approval of PO
Department receives material ordered
(GR)
Department pays invoice (MIRO).
28
P urchase R equisition
Document generated by a user
department or storeroom-personnel
to notify the purchasing department
of items it needs to order, their
quantity, and the timeframe. It may
also contain the authorization to
proceed with the purchase. Also
called purchase request or
requisition.
29
30
P urchase O rder
Buyer-generated document that
authorizes a purchase transaction.
It sets forth the descriptions,
quantities, prices, discounts,
payment terms, date of performance
or shipment, other associated terms
and conditions, and identifies a
specific seller.
31
32
33
RFQ
RFQ
RFQ
Purchase Order
PO
Quotation
Contract
Quotation
Contract
34
RFQs
Vendor C
Vendor B
Price
Comparison
list
Best
Offer
Purchase
Order
Vendor A
Quotation
35
IN V EN TO R Y M A N A G EM EN T
36
Inventory)
Movement types for differences
Warehouse Management
Minimum and Maximum stock levels
Re-order point
37
38
PhysicalInventory
Audit of inventory
Compare physical stock with stock
appears in system
Enter physical inventory count
Investigates if stock mismatch
Balance sheet effect
39
plant to plant
302 - Transfer posting
plant to plant
reversal
IN V O IC E V ER IFIC ATIO N
42
Invoice Verification
input
input
information
information
orders
goods receipt
master data:
material
vendors
accounts
terms & cond.
invoice
invoice verification
output
output
information
information
actions:
enter invoice
verify invoice
post invoice
update
relevant data
(re-edit
invoice)
financial
accounting
asset
management
cost accounting
43
Invoice Verifi
cation
When you post an invoice, an accounting document
is created:
Update Vendor account
Update the account GR/IR (Goods Receipt/Invoice
Receive)
Update master data: moving average price, value
Update purchase order history
44
M ATER IA L V A LU ATIO N
45
M aterialValuation
Stock value = stock quantity x
material price
(If the stock quantity or the material
price changes, the stock value
changes)
Standard price
Moving average price
46
M ATER IA L R EQ U IR EM EN TS
P LA N N IN G (M R P )
47
M aterialRequirem ents
Planning (M RP)
The main objective of MRP is to
S ER V IC E M A N A G EM EN T
49
50