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Oracle Sourcing

Oracle ERP Trainings

Oracle Sourcing

Oracle Sourcing
Functionality
Overview

Oracle Sourcing

P2P Cycle
Demand

Purchase
requisition

Source

Request for
quote (RFQ)

Order

Purchase order

Supplier

Receive

Receipts

Quotation

Pay

Payment

Oracle Sourcing

RFQ & Quotes


Demand
Workbench

Supplier

Print/Send RFQ
Manual
Quotation
RFQ

Supplier
lists

Oracle Sourcing
or iSupplier Portal

Oracle Sourcing

RFQ & Quotes


Demand
Workbench

Supplier

Print/Send RFQ
Manual
Quotation
RFQ

Supplier
lists

Oracle Sourcing
or iSupplier Portal

Oracle Sourcing

Vendor Communication

Your
Company

Purchase requisition

Suppliers

Request for quote (RFQ)


Quotation or negotiation
Purchase order
Receipts and returns
Invoices and payments

Oracle Sourcing

Oracle Sourcing Functionality Overview

Oracle Sourcing

Oracle Sourcing
Product Overview

Oracle Sourcing

RFI, RFX, Auction Process

Legend
Buyer Action

Create RFI, RFX or Auction

Header

Input Header Details

Manage Collaboration Team

Add Requirements

Manage Terms/ Attachments

Lines

Create Lines
Controls

Set Controls & Event Timing


Supplier

Select Suppliers
Review & Publish

Supplier Action

Review Supplier Response

12

Open Negotiation:

Monitor Supplier Response

Closed Negotiation:

13

Award Negotiation

5
6

Supplier Response
Open Invitation

9
10

Review & Acknowledge Participation

Create & Submit Proposal / Bid

11

Oracle Sourcing

Oracle Sourcing

We shall
select New
RFQ
OU : Vision
Outcome:
Standard
PO

Oracle Sourcing

We shall select Standard Negotiation for


this training

Oracle Sourcing

For Manual RFQ you may


select from the main screen

Oracle Sourcing

Entering Header Information

Oracle Sourcing

Enter RFQ Title: ex.


COMPUTER
COMPONENTS 101
Buyer shows the
employee "Catherine
Baker" tied to user
CBAKER.
The Organization field is
"Vision Operations"
and Outcome is
"Standard Purchase
Order".
The Security Level field
default value is set to
Public.

Oracle Sourcing

Collaboration
team
Here you can add
member of team,
who can View,
approve amend &
score the
Document before
it is published

Oracle Sourcing

Enter Ship to, Bill


to location
In case
RFQ/Auction is
created from PR
this field is auto
populated

Oracle Sourcing

Requirements are
questions that the
supplier should answer as
part of supplier response

- Check box for Requirements


and Click Add Section and
enter a Section Name
- Click Apply and Add
Requirement
- Create a question
- Select Properties and Apply

Requirements can be optional, required,


or view only
Answers can be set drop down lists or
open free responses
Responses can be auto-scored
Team members with Full or Scoring
access can rate the responses

Oracle Sourcing

Pre defined Requirement


can be built in the system.
In ACTIONS field LOV,
choose Add Requirement
List
Select Supplier Header
Info from list

Oracle Sourcing

Additional header
Attributes can be
defines on
requirement basis
Note or Files can
be sent to supplier

Oracle Sourcing

Entering Line Information

Oracle Sourcing

Incase RFQ is created


from
PR the selected items
will b
Reflected as lines but
Manual items can be
added

Oracle Sourcing

Incase RFQ is created


from
PR the selected items
will b
Reflected as lines

Oracle Sourcing

Define Controls

Oracle Sourcing

Oracle Sourcing

Define Contract Terms

Oracle Sourcing

Here contract terms can be created and applied to the RFQ.


Contract terms can be used to specify legal and other requirements for the RFQ

Oracle Sourcing

Add Suppliers

Oracle Sourcing

-Click on Suppliers tab


from the left menu
- Click Add Supplier
- Enter supplier name and
click Search
- Click Add to Invited
Suppliers
- Repeat search for other
suppliers as desired
- Click Apply
- Ensure that the Contact
Name for the supplier is the
contact in the supplier table
- If supplier or supplier
contact not found, click on
Register New Supplier.

Oracle Sourcing

-Click on Suppliers tab


from the left menu
- Click Add Supplier
- Enter supplier name and
click Search
- Click Add to Invited
Suppliers
- Repeat search for other
suppliers as desired
- Click Apply
- Ensure that the Contact
Name for the supplier is the
contact in the supplier table
- If supplier or supplier
contact not found, click on
Register New Supplier.

Oracle Sourcing

-After adding suppliers, click


Review
- If changes are required, click
Update
- If ready, click Publish
The invited suppliers will
receive email notification to
participate in the negotiation

Oracle Sourcing

Supplier Response

Oracle Sourcing

-Published
negotiations will
show up under
Your Companys
Open Invitations
- Click on the
Negotiation Number

Oracle Sourcing

-Review the
negotiation under
Header, Lines and
Controls
- Under Action
select Acknowledge
Participation
(default) and click
GO
- Enter Note to
Buyer (optional) and
click Apply

Oracle Sourcing

-Under Action select


Create Bid and
click GO
- Header: Enter
details/Add
Attachments
(optional)
-Lines: Enter Bid
Prices and click
Continue

Oracle Sourcing

-Review and click


Submit

-Confirm Screen

Oracle Sourcing

Enter Surrogate Quote

Oracle Sourcing

Sourcing Home Page


-> Negotiations>Actions-> Create
Surrogate Quote

Oracle Sourcing

Sourcing Home Page


-> Negotiations>Actions-> Create
Surrogate Quote

Oracle Sourcing

Accept Terms & condition


on behalf of Supplier

Oracle Sourcing

Enter Header
and line
information
as per Vendor
Quote

Oracle Sourcing

After Entering
Quote Value
in the
attributes tab
click

Oracle Sourcing

Review Quotes and Award

Oracle Sourcing

Live Console

Analyze by Bid

-Click on Published
Negotiation
- From the Action
drop down menu,
select your option to
review, for example
select View Live
Console or Analyze
by Bid and click Go
-From the Action
drop down menu,
select Close RFQ
-Check Close
negotiation
Immediately radio
button

Oracle Sourcing

Oracle Sourcing
provides following
options:
Analyze By Quote
Analyze By Line
Analyze By
Spreadsheet
Award
Optimization

Oracle Sourcing

If Graph Price is
clicked, the resulting
Monitor page shows
the responses in a
graph.
If Analyze is selected
the resulting Analyze
Line: page displays
additional
information about the
responses to that
line, including that
response's rank

Oracle Sourcing

- Select lines to
award to each
supplier by selecting
the radio button
- Click Recalculate
Award button to
update the award
and savings amounts
at the bottom of the
screen
- When done, select
Save Award from
the Actions drop
down and click Go
-Return to the
negotiation header
by clicking on the
Title link
Oracle Sourcing

- elect Complete
S
Award
to close the
negotiation and
award Purchase order
to approved vendor

Oracle Sourcing

Create Reusable Invitation List

Oracle Sourcing

On main sourcing
page select item
from reusable- list
Click create
Invitation list

Oracle Sourcing

Enter Name of the


List that will be
shown on thescreen
Add description
incase the Alias/
shortname is
selected
Click add Supplier
to search for
supplier

Oracle Sourcing

When found Add


Vendor to list along
with required-site.
Select multiple
sites where
required

Oracle Sourcing

Enter the required


information like
contact person
email and apply to
add to list

Oracle Sourcing

Create Reusable Attribute List

Oracle Sourcing

Click Attribute list


on main sourcing
page under reusable list
On Reusable
attribute list page
click Create
attribute list to add
new or search for
active and inactive
list from this page

Oracle Sourcing

Enter Name,
description of the
list
Select active or
inactive
{only active will be
visible on the
attribute list
screen}
Enter Name of
attribute
Select group
Select if attribute is
mandatory or
optional
Assign target value
if it can be decided
at the time of list
Multiple attributes
can be added to

Oracle Sourcing

Create Requirements and Cost Factors should


be done by users for Practice

Oracle Sourcing

Update Negotiations style

Oracle Sourcing

Under
administration
select Negotiation
style to update
style as per
requirement of the
organization
Two Major Areas
1. Header
2. Lines

Oracle Sourcing

Select the type of


- the
document type
negotiation is
applied

Oracle Sourcing

Update Terms & conditions

Oracle Sourcing

On administration Page Select


setup Negotiation
Terms &
conditions
These terms can be entered in
Multiple Languages as per
requirement

Oracle Sourcing

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