WRITING A

BUSINESS
LETTER
Cambridge International
College

Cambridge International
College
OAn accredited British

college that has been

a world leader in
professional,
accredited study and
training.

Cambridge International
College
ONo person can hope

to succeed in
business without
being able to write
GOOD business
letters.

Business Letters
Examined
OA good business letter

is one which is written

in GOOD English in
clearly understandable
words, is brief and to
the point and, above
all, is persuasive.

(1) Good English

OBusiness people

should try as far as

possible to write in
clear and good
English in their
communication.

(1) Good English

OBe written in good

grammar
O Be correctly
punctuated
OBe correctly spelt and
used

(2) Brief
OThe purpose of a

business letter must

be readily
understood.

Sample
O I have the honour to apply

as an Event Planner of your

reputable company.
O Please accept my apologies
for the distress you may
have experienced during
your visit.

(3) Persuasive
OBy persuasive, the

letter should be
planned and designed
to that it achieves its
objective or goal.

Business Letters
Examined
OBy persuasive, the

letter should be
planned and designed
to that it achieves its
objective or goal.

SAMPLE
BUSINESS
LETTER
Cambridge International
College

Melody Modes Limited

Designers and manufacturers of quality ladies fashions
Curvy Crescent, Sheen, Worthy, W16. telefax: 09367013
Email: melody@ryt.com website: www.modish.nx
11 March 2015
The Manager
Manor House Hotel
Chippenham, United Kingdom
Dear Sir:
We are currently seeking a venue for this years sales convention scheduled in
July.
Please provide the undersigned with full information about the convention
facilities which your hotel offers and the charges for them. We expect around 70 delegates.
Your early response will be appreciated.
Yours faithfully,
Sales Manager

TRY THIS!
Cambridge International
College

Dream Movies Universal Ltd.

54 Oxford Road,
website: www.dmuniversal.com
8 March 2015
Travel Consultant
ABC Travel and Tours
83 Upton Park
Newham, London
Dear Sir/Madam,
Dream Movies Universal Ltd. is one of the leading film production company in the
world. Our company is known for producing and developing films, and television program. I
must be grateful if you send us a brochure and price list for the tour packages you provide.
Last week, I called your office to inquire about your packages. Unfortunately, you were on
a sick leave.
We are currently planning our annual team building.
I look forward to hearing from you.
Yours faithfully,
Andrea Philips
Marketing Manager

Juan Dela Cruz

Great Minds Publishing House
XYZ Building, Manila
Telefax: 546 3454 website: www.greatmindspublishing.com
2015 March 12
Travel Consultant
123 Travel and Go
AB Towers, Makati
Dear Sir/Madam,
On November of this year, we would be celebrating our companys 10 th
Anniversary. The theme of the said celebration is Great Minds: Ten and Beyond. In
view of this may I request to schedule a meeting with you on Friday? We are very much
interesting with your tour packages.
We are currently planning our annual team building.
Youre response will be highly appreciated.
Yours faithfully,
Juan Dela Cruz
Sales Manager

Letter of
Application
COVER LETTER

March 23, 2015

Ms. Rizz Taylor
Personnel Head
XYZ Hotel
Makati City
Dear Ms. Taylor:
I am writing to apply for the front desk position advertised in the Todays
Inquirer dated March 11, 2015. As requested, I am enclosing a completed
job application, my certification, my resume, and three references.
The opportunity presented in this listing is very interesting, and I believe
that my strong industry experience and education will make me a very
competitive candidate for this position. The key strengths that I possess
for success in this position include:
Proven ability to assist guests with room booking, changing and
cancelling reservations
Demonstrated expertise in providing and ensuring high-quality guest
relations; and
Excellent verbal and written communication skills

With a BS degree in Hotel and Restaurant Management, I have a full

understanding of hospitality industry. In fact, I have rendered 600 hours
of internship at Acor Hotel where I was assigned at the Front Office and
Guest Services Departments.
Please see my resume for additional information on my experience. I
can be reached anytime via email at michaelcook@yahoo.com or my
cell phone, (0917) 370 1112.
Thank you for your time and consideration. I look forward to speaking
with you about this employment opportunity.
Sincerely,
Michael Cook
Applicant

Format
O Return Address

Your Street Address

City, State, Zip Code
O Date of Letter
O Inside Address
Contact Name
Contact Title
Company Name
Street Address
City, State, Zip Code

Format
O Dear _________:
O Opening paragraph
O Middle paragraph(s)
O Closing paragraph
O Complimentary Close
O Signature

Signature over printed name

Structure
Opening Paragraph (Introduction)
Clearly state why you are writing
Name the position or type of work
youre exploring
Explain how you heard about the job
vacancy

Structure
Middle Paragraph (Body)
Explain why you are interested in this
employer and your reasons for
desiring this type of work.
State relevant school or work
experience, be sure to point it out with
one or two key examples.

Structure
Middle Paragraph (Body)
Emphasize skills or abilities that relate to
the job.
Closing
Reiterate your interest in the position, and
your enthusiasm for using your skills to
contribute to the work of the organization.
Provide contact information.

Structure
Closing (Conclusion)
Thank the reader for his/her
consideration of your application.
End by stating that you look forward
to the opportunity to further discuss
the position.

Tips in Writing a
Cover Letter
OAddress your letters to a

specific person.
OTailor your letters to specific
situations or organizations by
doing research before writing
your letters.
http://www.ocs.fas.harvard.edu/students/materials/resumes_and_cover_let
ters.pdf

Tips in Writing a
Cover Letter
OKeep letters concise and

factual, no more than a

single page.
OAvoid flowery language.
OGive examples that support
your skills and qualifications.
http://www.ocs.fas.harvard.edu/students/materials/resumes_and_cover_lett
ers.pdf

Tips in Writing a
Cover Letter
OPut yourself in the readers

shoes. What can you write that

will convince the reader that
you are ready and able to do
the job?
OUse lots of action words.
http://www.ocs.fas.harvard.edu/students/materials/resumes_and_cover_le
tters.pdf

Tips in Writing a
Cover Letter
OReference skills or experiences

from the job description and

draw connections to your
credentials.
OMake sure your resume and
cover letter are prepared with
the same font type and size.
http://www.ocs.fas.harvard.edu/students/materials/resumes_and_cover_lette
rs.pdf