Professional Documents
Culture Documents
Chapter 1
Introduction to Word
Objectives
Understand how word processors
work
Customize Microsoft Word
Use features that improve
readability
Check spelling and grammar
Objectives (continued)
Display a document in different
views
Prepare a document for
distribution
Modify document properties
Word Processing
Title bar
Rulers
Scroll bar
Status bar
View buttons
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Zoom slider
5
Word Wrap
Soft returns
Hard returns
Soft returns
Hard returns
Keyboard Shortcuts
Keys
Moves Insertion
Point
Left arrow
Right
arrow
Up arrow
Down
arrow
Up one line
Down one line
Home
End
PgUp
Toggle Switches
Show/Hide
Tab
Hard return
Page Breaks
Show/Hide on
Page Numbers
Placement options
Gallery
10
Page Numbers
(continued)
Page Number
11
Cover Page
Cover Page
Gallery
12
Customize Word
Categories
Descriptions
13
Header area
Footer area
14
Sections
Page Layout tab
Breaks
Section Breaks
15
Sections (continued)
Previous
Next
Link to
Previous active
Section number
16
Watermarks
Watermark
Watermark
options
Watermark
17
18
Document Views
Web Layout
Draft
19
Zoom
Magnificati
on
Zoom slider
Percent
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Save a Document
Word 97 2003
21
Compatibility Mode
Compatibility Mode
22
Compatibility Checker
List of incompatible items
23
Backup Options
Check to enable AutoRecover
24
Backup Options
(continued)
Advanced
Backup option
25
Document Inspector
Inspectors
Inspect
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Printing Options
Number of copies
Preview
Select printer
Settings
Previous
Next
Zoom
27
Document Properties
Document Properties panel
Properties arrow
Close
28
Summary
Word processors have features that
make it easy to create documents.
Consider both the content and look
of the document.
Create copies of documents and
back up changes at every
opportunity.
Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall.
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Questions
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Copyright
31
Exploring Microsoft
Office Word 2010
by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy
Chapter 2
Document
Presentation
Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall.
32
Objectives
Apply font attributes through the
Font dialog box
Control word wrapping
Set off paragraphs with tabs,
borders, lists, and columns
Apply paragraph formats
33
Objectives (continued)
Understand styles
Create and modify styles
Format a graphical object
Insert symbols into a document
34
Typography
Typeface or font
Type Style
Serif
Sans serif
Monospaced
Proportional
Regular
Bold
Italic
Bold italic
35
Font Attributes
Style
Font
Size
Color
Special Effects
Preview
36
Font Attributes
(continued)
Text Effects
Effects
Text Effects
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37
Character Spacing
Advanced
Spacing
OpenType settings
Preview
38
Sentence case
lowercase
UPPERCASE
Capitalize Each Word
tOGGLE case
Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall.
39
Text Highlighting
Text Highlight Color arrow
40
Word Wrapping
Date wrapping
Phone number
wrapping
Nonbreaking space
Nonbreaking
hyphen
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41
Paragraph Formatting
Alignment
Indentation
Tab stops
Line spacing
Pagination
Borders
Shading
42
Set Tabs
Tab selector
Tab position
Tab Selector
Icon
L
T
I
Type of Tab
Left tab
Center tab
Right tab
Decimal tab
Bar tab
43
Leaders Characters
Paragraph Dialog Box Launcher
Dot leaders
Leader characters
44
Preview
Line style
Line color
Line width
Horizontal Line
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45
Shading options
46
Bullets
Numbering
Multilevel List
47
Columns
Preset columns
Spacing between
columns
Number of columns
Column width
48
Nonprinting Formatting
Marks
End of paragraph Tab
Regular hyphen
Nonbreaking hyphen
Nonbreaking space
Regular space
49
Text Alignment
50
Paragraph Indents
Hanging indent
51
Paragraph spacing
Line spacing
52
53
Styles
Quick Style More
54
Styles (continued)
Show Preview
Options
55
Modify Styles
Style name
Format
specifications
Preview
Format
56
Styles to show
57
Outline View
Outline view controls
Paragraph expanded
Paragraph collapsed
Outline
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58
Graphical Objects
Size group
Original size graphic
Scale
Sizing handles
Lock proportions
59
Text Wrapping
Wrap Text
60
More arrow
Original
61
Cropping
Cropping handles
Portion to discard
Crop
Original photograph
62
Brightness
Contrast
63
Symbols
Symbol
Symbol gallery
More Symbols
64
Summary
Typography gives your document a
polished, professional look.
Alignments, indentation, and line
spacing make the document readable.
Styles provide consistency.
Graphics enhance the document.
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Questions
66
Copyright
67
Exploring Microsoft
Office Word 2010
by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy
Chapter 3
Collaboration and
Research
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68
Objectives
69
Objectives (continued)
Insert a Table of Contents and
Index
Add other reference tables
Create cross-references
70
Inserting Comments
Initials of reviewer
Markup balloon
Comment
71
Reviewing Pane
Reviewing Pane arrow
Previous
Next
Reviewing Pane
72
Show Markup
Show Markup
73
Tracking Changes
Track Changes active
Accept Reject
Reviewers name,
date and time of
revision
Markup balloon
for deletion
Changed lines
74
Markup Views
Original: Show Markup selectedDisplay for Review arrow
Deleted text
Inserted text
75
Customize Track
Changes
Track Changes
arrow
76
Acknowledging a Source
Insert Citation
Type of Source
Fields for
bibliography
77
Current List
78
Bibliography
Bibliography
79
Writing Styles
Common writing stylesStyle arrow
80
Separator line
Footnote number
Footnote text
81
Footnotes and
Endnotes
82
Table of Contents
Fancy
Formal
Modern
Simple
83
Index
Fancy
Formal
Modern
Simple
84
Exploring Microsoft
Office Word 2010
by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy
Chapter 4
Document
Productivity
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85
Objectives
Insert a table
Format a table
Sort and apply formulas to table
data
Convert text to a table
86
Objectives (continued)
87
Tables
Column
Row
Cell
88
Insert a Table
Select cells for table size
Insert Table
89
Select a Table
Table Move handle
Design
Layout
90
Insert commands
Layout
91
Split Cells
Selected
cells
92
93
Formatting a Table
Table Tools Design
Styles
More
Shading Borders
Live Preview
94
Table alignment
options
Custom indent
Text wrapping
options
95
96
G12
97
Sort Data
Sorted in ascending order by date
98
99
Number of columns
100
Mail Merge
Merge fields
101
102
103
Selecting a Main
Document
Categories of documents
Wizard
104
Next
Previous
105
Selecting Recipients
Fields
Header row
Record
106
New Entry
Delete Entry
Customize Columns
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108
Using an Excel
Worksheet
Select Recipients
Excel Files
109
Using an Access
Database
Field names
110
111
112
Sort
Filter
Additional options
113
Sort Records
Available fields
114
Merge field
115
Merging
Merged fields
Documents merged
116
Merging to E-mail
Select Recipients
117
Summary
Tables organize information, making
it easy to read and understand.
Mail merges save time and energy
when preparing personalized
documents.
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Questions
119
Copyright
120
Figure Captions
Insert Caption
Chart selected
Label
Numbering
121
Table of Figures
Insert Table of Figures
Formats
122
Table of Authorities
Selected
text
Mark Citation
Mark the
selected
entry
123
Cross-References
Insertion point where page number will display
Cross-reference
Reference
element
Reference type
Hyperlink
124
Summary
Collaboration features enable you to
insert comments and track changes in
a document.
Tools, such as footnotes, endnotes,
and bibliographies, enable you to
acknowledge sources.
Supplemental document components
assist readers in finding information.
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Questions
126
Copyright
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