administrative officer job

description
The administrative officer job description includes elements such as:
administrative officer responsibilities, administrative officer skills,
administrative officer qualities, administrative officer abilities, administrative
officer experience, administrative officer job tools, administrative officer
working conditions

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administrativemanagement123.com/top-17-administrative-management-jobdescriptions
administrativemanagement123.com/98-administrative-interview-questionsand-answers

Key duties/responsibilities for administrative officer

1. Organize and coordinate administrative activities in the A&E building.
2. Provide comprehensive, high-level administrative support to the principals
in the A&E Building.
3. Coordinate high-level, often sensitive and critical meetings and maintain
calendars ensuring accuracy and timeliness.
4. Manage the reservation of departmental vehicle assigned to the A&E
Building, as well as responsibility for the log to check out parking passes
to employees for appropriate use.
5. Screen calls and handle inquiries; redirect callers to appropriate staff
members.
6. Maintain filing systems in collaboration with other administrative staff;
coordinate administrative workflow with other staff members.
7. Gathers and analyzes resource data; prepares reports or analyses of
operational activities, evaluation of current and proposed services, etc.
8. Oversee maintenance of office equipment, order supplies.
9. Functions as a resource on issues such as researching complex
discrepancies, escalated customer service problems and vendor concerns.

Key job qualifications for administrative officer

1. Working knowledge of common campus-specific and other computer
application programs.
2. Solid communication and interpersonal skills to communicate effectively
with all levels of staff, both verbally and in writing.
3. Solid organizational skills and ability to multi-task with demanding
timeframes.
4. Ability to use discretion and maintain all confidentiality.
5. Ability to use sound judgment in responding to issues and concerns.
6. Demonstrated ability to set priorities and work implementation.
7. Ability to develop follow-up systems (time frames, accounting tracking,
etc.).
8. Strong customer service orientation.
9. Proficiency in Microsoft Word, Excel, Access, and Powerpoint.
10. Knowledge of various University of California systems.
11. Bachelor s degree in related area and/or equivalent experience/training

Format for administrative officer job description

A typical job description includes 4
main part as follows:
1. Job information
This part includes: job title, reporting
relationships, department, job
location, manager/supervisors title,
job code, purpose and objective of the
job.
2. List of main task
3. Contents of Job Specifications
Knowledg/education.
Skill requirements.
Experience.
Abilities. Ability include physical
ability, metal ability, aptitudes.
4. Contents of working conditions
Environmental conditions
Job hazards / safety
Machine, tools and equipments

KSA model in setting up job description

1. What is KSA model?
KSA model is a competency model of individual. KSA is the same KSAO.
KSA include Knowledge, Skills and Abilities (also called KSAs model) that an
applicant must have to perform successfully in the position.

2. Components of KSA:
Knowledge
A body of information needed to perform a task.
For example, Human Resources Knowledge include knowledge of personnel
recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
Skills
Skills are the proficiency to perform a certain task.
For example, skill in operating computer peripherals such as printers.
Abilities
Abilities are an underlying, enduring trait useful for performing tasks.
For example, oral comprehension the ability to listen to and understand
information and ideas presented through spoken words and sentences.

Materials for administrative officer career:

Other useful materials for administrative
management that available at
administrativemanagement123.com
Top free ebooks for administrative management
Top free tools and techniques for administrative
management
Top skills for administrative management
Top free administrative job description
templates
5 steps to writer write an effective
administrative job description
12 tips to write administrative job description
Top 12 tips for career development
Top 9 career path tips
Top 14 career objectives
Top 12 career promotion tips

Useful materials (continue)

Top 14 career objectives
Top 12 career promotion tips
Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
110 administrative interview questions
with answers
13 types of interview questions and how
to solve them
11 performance appraisal methods
(includes appraisal templates and forms)
Top 28 performance appraisal forms
Top 12 salary negotiation tips
Top 9 tips to get high salary

Fields related to administrative officer:

The above job description can be used for fields as:
construction, manufacturing, healthcare, non profit, advertising, agile,
architecture, automotive, agency, banking, budget, building, business
development, consulting, communication, clinical research, design, software
development, product development, interior design, web development,
engineering, education, events, electrical, exhibition, energy, ngo, finance,
fashion, green card, oil gas, hospital, it, marketing, media, mining, nhs, non
technical, oil and gas, offshore, pharmaceutical, real estate, retail, research,
human resources, telecommunications, technology, technical, senior, digital,
software, web, clinical, hr, infrastructure, business, erp, creative, ict, hvac,
sales, quality management, uk, implementation, network, operations,
architectural, environmental, crm, website, interactive, security, supply chain,
logistics, training, project management, administrative management
The above job description also can be used for job title levels: entry level
administrative officer, junior administrative officer, senior administrative
officer