PRIMAVERA

Project management softwares

2013C45-Sahil Nagpal
2013B45-Manjeet Maini
2013A65-Surabhi Vartak
2013A51-Rohang Adhikari
2013A54-Satish Channareddy

PROJECT MANAGEMENT
Identifying requirements
Addressing stakeholdersneeds, concerns and expectations as the project is
planned and executed
Communicating to stakeholders
Managing them to succeed in the project
Balancing project constraints:
Scope (both project and product)
Quality
Schedule (Time)
Budget (cost)
Resources (People, Machines)
Risks
A project evolves and requirements may change
Progressive elaboration and improving the PM plan

PRIMAVERA PROJECT
MANAGEMENT MODULE

Primavera was launched in 1983 by Primavera Systems Inc. and was

acquired by Oracle Corporation in 2008. The latest version of Primavera is
8.3 of Primavera P6 Enterprise Project Portfolio Management

The Project Management module enables us organization to store and

manage its projects in a central location. The module supports work
breakdown structures (WBS), organizational breakdown structures (OBS),
user-defined fields and codes, critical-path-method (CPM) scheduling, and
resource leveling.

BENEFITS
Management benefits
Ensures thoroughly control of deadlines and the provisioning of resources
assigned to the projects at organization level and accurately describes the
progression and identifies the key events
Provides unitary and structured insights for all the ongoing investments
Allows finding the blind spots of the investments and making corrective decision
in real-time.

User benefits
Automatically retrieves the information from the quotes/cost estimates programs;
Tracks down to the smallest detail the execution stage of the works and the
settlements, and allows comparing the execution stage to the initial planning
Provides information about the project progress stages as tables and Gantt
charts
Tracks, coordinates and corrects by scenario method
Provides real-time information for fast and objective decisions;
Builds "What If"-type analyses.

Cost benefits
Ensures
features
for
risk
management,
document
management or alerting in case of
exceeding the costs, terms or time;
Analyzes
the
contractors'
performance via economic efficiency
indicators (Earned Value and ROItype analyses)
Makes
available
completely
assessed
terms,
costs
and
resources;
Automatically matches the spent item
quantities to the work's physical
stage (the payments can be done
depending on the achievements).
Decreases the project execution time
by 22-27% and achieves a savings of
15% of the total cost of the project

2.Primavera Tools
Structuring Projects - Planning
Setting-up and define EPS (Enterprise Project Structure).
Add a project to the EPS hierarchy.
Defining WBS (Work breakdown structure) to the Project.
Defining OBS (Organizational breakdown structure)
Defining Resources.
Create Calendar for Activities & Resources.
Add activities to WBS.
Input activity details.
Schedule project.
Updating progress after project starts.
Preview / Print reports (Default / Custom made reports).
Executing Projects Monitoring & Implementation
Delay Analysis
EV Analysis against baseline
Reports

Revising Projects - Modifications

Revise baseline
Status change &
Much more

(EPS)
Enterprise Project
Structure

Projects

(WBS)
Work Breakdown
Structure

Activities

(OBS)
Organisational
Breakdown
Structures

2.1 OBS (Organizational Breakdown Structure)

President

The organizational breakdown structure (OBS)

is a global hierarchy that represents the
managers responsible for the projects in
enterprise.
The OBS usually reflects the management
structure of organization, from top-level
personnel down through the various levels
constituting your business.
We can associate the responsible managers
with their areas of the EPS either nodes or
individual projects.
Structure of the organization, from top-level
personnel down through the various levels.
Constraints: Maximum of 25 levels can be
created.
Maximum character length of an OBS element
is 100.

Regd. Office

Engineering

Finance

Project
Administration

Sr. GM

GM

Sr.Manager

Design

Design Engineer

Sites

Project Manager

Planning &
Billing Engineer

Engineer
Execution

GM Finance

HRD & Admin

2.2 EPS (Enterprise Project Structure)

The Enterprise Project Structure (EPS) forms the hierarchical structure of your database of projects.
Each EPS node (or folder) can be subdivided into multiple levels to represent the work that needs to be
done in your organization. The number of levels and their structure depend on the scope of your projects
and how you want to summarize data.
Perform top down budgeting.
Organize OBS and WBS into one common structure.
Manage multiple projects.

EPS create/edit form :

Adding project to EPS hierarchy. We can organize unlimited number of Projects in EPS in groups.

2.3 Creating Calendars

Create and assign calendars to each
resource and each activity. These
calendars define the available work-hours
in each calendar day. We can also specify
national holidays, your organization's
holidays,
project-specific
work/nonworkdays, and resource vacation days.
Calendar assignments are used for
activity scheduling, tracking, and resource
leveling.

Global: Contains calendar that apply to all

projects.
Resource: Separate pool of calendars for
each resource.
Project: Separate pool of calendars for
each project.

2.4 WBS (Work Breakdown Structure)

A WBS is a hierarchy of
work
that
must
be
accomplished to complete
a project, which defines a
product or service to be
produced.

Project

Civil Works

Buildings

Roads & Drains

Ware House

Equipment Fdns

Foundation

The WBS is structured in

levels of work detail,
beginning
with
the
deliverable itself, and is
then
separated
into
identifiable work elements.

Superstructure

Finishing Works

Admin Building

Maximum of 50 levels are

available.
Activities are fundamental
work elements of a project.
They are the lowest level of
Work Breakdown Structure.

Mech. Works

Tanks

Fire Water Tank

Diesel Tank

Piping

2.5 Defining Resources.

Resources include the personnel and equipment that perform work on
activities across all projects. Resources are generally reused between
activities and/or projects.

2.6 Adding activity to WBS

Task / Activity

WBS
Activity Detail form

List of common Inputs / Information to be given to an activity

Activity ID, Name & Type of activity.

Start, Finish Dates (Early, Late).
Steps of an Activity (Breakdown the activity to smaller units).
Relationship between activities (Predecessor, Successor).
Resource Assignment (Labor, Non-Labor & Material)
Activity Calendar.
Constraints.
Status of activity (Actual start & finish dates, % of progress).
Expenses.
Any other comments, notes etc.

2.7 Scheduling Project

Project schedule can be calculated

one of two ways: when we choose
the Scheduling command or each
time we make a change that affects
schedule
dates.

The Critical Path Method (CPM)

scheduling technique is used to
calculate project schedules. CPM
uses
activity
durations
and
relationships between activities to
calculate the project schedule.

Updating Progress EV Analysis

To update the progress of the individual activity, the following inputs are to be given in the activity detail form.
1. Start Date (If activity is started)
2. Finish Date (If activity is completed)
3. % of duration completed (if activity is in progress)
4. Remaining duration to complete the activity

Objective
Problem statement:
Plan college admissions drive SNAP-IT with SCMHRD.
What is SNAP-IT:
Pan India drive to boost SCMHRD applications and clear aspirant doubts &
queries regarding SNAP & SCMHRD.
Objective:
To enumerate and logically arrange all the activities required for SNAP-IT
in a Work Breakdown Structure (WBS), along with resources and
responsibilities assigned to each of those.
Approach:
Using Primavera
Prepare OBS> Create WBS> Create activities and assign to WBS> Assign
Relationships between activities> Assign Resources & Responsibilities

Project Calendar

Work Breakdown
Structure (WBS)

Work Breakdown Structure (WBS)

SNAP IT

Formation
of
Admissions
Team

Planning &
Execution

Finance

Branding

Social
Media

Mails

Volunteer
Team
Selection

Procurem
ent

Phone &
Print Media

PPT & Trang

Module

Trng of
Volunteer
s

Docket
Preparation

City
Selection
& Travel

Hall
Booking

Logistics

Docket
Material

Seminar

Flex
Printing

Work Breakdown Structure

WBS
(Screenshot from Primavera)

Gantt Chart
(Screenshot from Primavera)

Activity Codes
Code

Department

Responsibility

Code Values

Admissions Team

Director

Code Values

Branding

Member-1

Code Values

Planning & Execution

Member-2

Code Values

Finance

Member-3

Code Values

Logistics

Member-4

Resources
Admissions
Team

Logistics
volunteer

Presentation
Volunteer

Max. limits

13

26

Rate

400

400

S No

Activity Desc.

Duration Relationship

Brainstorming

15

Volunteer selection form

Volunteer sign up

WBS

Resource

P&E

AD(6)

1fs

Volunteer Team selection

AD(6)

2fs

Volunteer Team selection

AD(1)

Volunteers Interview

3fs

Volunteer Team selection

AD(6)

Volunteers finalization

4fs

Volunteer Team selection

AD(2)

PPt preperation

10

1fs

Ppt & Training Module

AD(2)

Training module preparation

10

1fs

Ppt & Training Module

AD(2)

Training of volunteers

10

6fs,7fs

Training of volunteers

AD(6),LV(13),PV(26)

Inviting quotations

1fs

Procurement

AD(1)

10

Vendor selection

9fs

Procurement

AD(1)

11

PO release

10

10fs

Procurement

AD(1)

12

Procurement of material

10

11fs

Procurement

AD(2)

13

Docket preparation

12fs

Docket Preparation

AD(6),LV(5),PV(12)

14

HTML-Mail Drafting

1fs

Mails

AD(1)

15

Sending mails to aspirants

14fs

Mails

AD(1)

16

Pagalguy thread preparation & managing

30

14fs

Social Media

AD(1)

17

Facebook page preparation & managing

30

14fs

Social Media

AD(1)

18

Twitter account preparation & managing

30

14fs

Social Media

AD(1)

19

Video upload on you tube

30

14fs

Social Media

AD(1)

20

Selection of cities

1fs

City selection & Travel

AD(3)

21

Calling for hall booking

20

20fs

City selection & Travel

AD(2)

22

Hall booking payments

15

21fs

Hall booking

AD(1)

23

Travel arrangement confirmation of volunteers

9fs,20fs

City selection & Travel

AD(1),LV(13),PV(26)

24

Sending fliplets to aspirants

15

1fs

Phone & Print Media

AD(2)

25

Presentation at venue

23fs

Seminar

AD(6),LV(13),PV(26)

26

Flex designing & printing

10

10fs

Flex printing

AD(2)

27

Finalization of docket material

10

10fs

Docket Material

AD(5)

Thank You