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Project Management Basic concepts

with
Microsoft

Project 2010
By:
Abdul Ghaffar PMP
ghaffarsarwar@gmail.com
+923434017209
Objective
Projects Management Basics
What is a Project
Project Constraints
Project Planning, Monitoring & control
WBS
Getting started with MS Project
(General Schedule Settings and Currency)
Creating Project in MS Project
Project Calendar
Task List
Task Notes
Duration
Linking Tasks
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Objective
Lead & Lag
MileStone
Network Diagram
Critical Path
Adding Resource and its cost
Creating Baseline
Custom Fields
Tracking Project
Other Views and Reports

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What is a Project?
A project is a temporary endeavor that helps to
accomplish some specific objective by utilizing definite
interconnected tasks and the effective utilization of
resources.

To achieve an objective
One Time (Start and finish dates)
Constraints of time, cost and resources
Performed by People Single or Group
Coordinated and controlled activities
Specific Deliverables
Progressive Elaboration

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Major Constraint on Project

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Project Process Groups
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PMBOK 5
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WBS for MS Project Training
1. Soft ware
Development Plan
1.1
Scope
1.2
Analysis/Soft
ware
Requirements
1.3
Design
1.4
Developme
nt
1.5
Testing
1.5.1
Unit Testing
1.5.2
Integration Testing
1.6
Training
1.7
Documenta
tion
1.8
Pilot
1.9
Deploymen
t
1.10
Post
Implement
ation
Review
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Starting With MS Project 2010
File
->options
-> Display
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Starting With MS Project 2010
File
->options
-> Schedule
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MS Project 2010

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Task List

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Task Duration

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WBS Code

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Sub Task

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Link Task..

Finish to Start (FS),
where the first must be finished before
the next begins.
Start to Start (SS),
where 2 tasks must start at the same
time.
Finish to Finish (FF),
where 2 tasks must end at the same time.
Start to Finish (SF) ,
where the start of the first is linked to
the completion of the second (with a lag
time specified as well.
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Link Task

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Predecessors

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Lead & Lag Time
Lead time causes a successor task to overlap
a predecessor even though they are linked
finish to start (FS).
Lag time allows you to add a delay between
the start of the successor and the end of the
predecessor.
Simply specify lead or lag time in the
Predecessor column.
Lead time is represented with a minus sign (-)
Lag time is represented with a plus sign (+).

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Lead and Lag

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Calendar

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MileStone

Milestones let you gauge your progress through the project.
Its good practice to include a Start and Finish Milestone for each division/part of your WBS.

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Resource

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Assign Resources to Tasks

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The Critical Path
The Critical path is the flow of tasks, of which,
a delay in any one of these tasks will cause a
delay to the project.

It is the longest path through the project
network diagram and the shortest possible
time to complete the project
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Critical Path

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Critical Path..

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Slack

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Slack is the amount of time that a task can slip before it affects another task
or the project's finish date.
Custom Field

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Tracking Project
To control the variations from actual plan (baseline)
we need to track project and continuously check
the health of the project.

EVM is a financial measurement tool that
combines the conflicting aspects of scope,
schedule and cost into a unified set of metrics.
These metrics can be used for measuring,
monitoring, reporting and forecasting project
performance. It can be used through all the
phases of a project, from initiation to closure.

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Earned Value
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Example
You have a project to build a new fence. the fence is
four sided as shown.
Each side is to take one day to build and is budgeted
for $1000 per side.
The sides are planed to be completed one after the
other.
Today is the end of day three.



Calculate AC, BAC, CV, CPI,SV, SPI, EAC etc.


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Plan Tasks

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Set Baseline

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Actual Status

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Check Status

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Status Summary

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Calendar View

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Network Diagram

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Other Reports

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THANKS
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