580 EX47 CHPTC

2005 EMC Corporation. All rights reserved.
LEGATO EmailXtender 4.x for Notes

Administration
2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 2
5-21
Lab 2-5
4-1
Configuring Rules and Retention
Demo 6-4 6-22
Demo 6-3 6-18
Using the EmailXtender Audit
Utility
4-37
5-19 Demo/Lab 5-2
Demo/Lab 4-2
2-50
7-7
7-1
7-14
8-4
8-12
Lab 2-4
Demo/Lab 3-1
Lab 2-3
4
5
Demo/Lab 7-1 3
6-1
Using EmailXtract
6
2-36
5-1
Demo/Lab 8-2
Chapter
Lab 6-1
Demo/Lab 4-1
Description
2
1
Chapter
3-1
6-10
Using the EX Administrator
2-14 Lab 2-2
2-5 Lab 2-1
2-1 Installing EmailXtender 4.x
4-31
1-1 EmailXtender Overview
Page Page Description
Searching the Message Center

5-15
Managing EmailXtender 7
Demo/Lab 5-1
Demo/Lab 7-2
Demo/Lab 8-1
3-39
8 8-1
Demo 6-2 6-14
2-59
Demo/Lab 5-3
Chapter 1
EmailXtender 4.x Overview
Chapter 1
Chapter 1
EmailXtender 4.x
Overview
Chapter 1
Objectives
Define EmailXtender's purpose.
Identify how EmailXtender meets business objectives.
Describe required EmailXtender components.
Describe optional EmailXtender components.
Compare EmailXtender Archive Edition features.
1-1
Defining EmailXtender
EmailXtender Version 4.x is a comprehensive, integrated
system that automatically collects, organizes, retains and
retrieves email messages and attachments.
Real-Time Capture of ALL messages and attachments.
Full-Text Indexing of messages and attachments.*
Web Access allows users to search and retrieve their
own messages and attachments without help from IT.
Cross-Mailbox Search and Retrieval helps the IT team
securely administer the entire system faster and more
efficiently.
LifeCycle Management Organizes messages and
attachments into volumes and assigns their disposition
according to the organizations policies.
Multi-Environment Support Supports MS Exchange
5.5/2000, Lotus Domino, UNIX Sendmail.
* File formats include documents, slideshows, spreadsheets, images,
video, HTML, etc.
EX EX
Defining EX Terms: J ournaling
EX
Journaling
Mailbox
EX Server
Internet
Mail Server
J ournalingthe process running
on Lotus Notes that copies all
incoming and outgoing mail to the
Mail-In databaseexjournal.nsf.
Defining EX Terms: Archiving
EX
Journaling
Mailbox
EX Server
Internet
Mail Server
Archivingmoving copied mail from
the Notes server to a storage location
on the EX server. This process occurs
from either the journaling Mail-In DB or
through EmailXtract functions.
.
Terms: Full Text Indexing
rmills@yahoo.com
Lunch
Hi
Ron
Let's
do
lunch
on
Thursday
at
12:00
Mini's
Caf
I'm
looking
forward
to
seeing
you
again
Regards
Milo

Indexed Text
Full Text Indexingan index of all available
text within the header, attachment, or message of an
email.
Terms: Archive
Archive
Connection
Mailbox
Archivea collection of information about and including
copied email that is accessible to EmailXtender.
EX Server
Terms: Mail-In Database
1-3
EX
exjournal.nsf
EX Server Mail Server
Mail-In Databasethe Notes DB
created by the EX Listener for Notes
Utility for holding journaled mail. It is
named exjournal.nsf.
Message
Center
Terms: Mailbox Connectors
EX
exjournal.nsf
EX Server Mail Server
Mailbox Connectorsthe holding
place on the EmailXtender server for
messages before they are transferred
to the EmailXtender Message Center.
Message
Center
Terms: MAPI
Messaging Application Programming Interface (MAPI)An
object-oriented programming interface for messaging services
that EmailXtender uses to to retrieve messages from the
mailbox connectors.
EX Server
EX
Mailbox
Connector
MAPI
Message Center
Terms: Configuration Type
EX
exjournal.nsf
Configuration Typethe server setup
for your Lotus Domino server.
EmailXtender journaling is dependent
upon the configuration type.
Primary Partition Server
Secondary Partition
Server
Remote Server
Domino Clustered
Servers
Stand-alone Server
Primary
Partition Mail
Server
Secondary
Partition Mail
Server
Remote Mail
Server
Clustered Mail
Servers
Standalone
Mail Server
WAN
?
Examining the EmailXtender Solution
Information
Store
Connection
Mailbox
Messaging System
Legato EmailXtender Server (W2K)

MS SQL Server 2000
Patented duplicate detection
Shortcuts
EmailXtract
Archive, Delete, Shortcut, Analysis, Search
EmailXtender Services
Full-text index of messages and attachments
Lifecycle Management via customer defined policies
Optimized container storage methodology
Compression & Encryption
Auditing
Satisfy regulatory record and retention rules
End User Desktop
Native Client Support
(Outlook)
MS IIS
SMTP
Web client
DiskXtender
HSM solution
Real-Time
Capture
Scheduled
Tasks
Searching
Mail Servers
EX Server
Remote Admin
Workstation
Client
Workstation
Storage Media
(NTFS or FAT)
Diagramming EmailXtender Architecture
Access to
Archive via
Shortcuts
EX Search
Plug-in &
Web-based
Searches
Remote Admin
of EX Server
DiskXtender
8
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J
B
O
D

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Message
Archiving
Business objectives that EX meets:
Enables long-term mail archiving
Manages message stores
Enhances search capability
Assists in email policy compliance
Reduces discovery costs
Meeting Business Objectives
Enabling Long-term Mail Archiving
Copies mail from Exchange into a
dedicated archive.
Stores archived mail in flat, portable
files of configurable size.
Extends the EX archived message
storage capacity through the use of
removable media.
Natively EX stores archive files on
NTFS or FAT partitions or disks.
Provides the ability to store archive
files on a variety of other media
including tape and optical media
through DiskXtender.
8
=
=
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=
J
B
O
D

=
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EmailXtender helps minimize the size of
Exchange Message Stores so that they do not
grow large enough to adversely impact email
system performance.
Through the use of EmailXtender and its
EmailXtract module, messages are periodically
deleted from the Exchange Message Store.
Managing Message Stores
Enhancing Search Capabilities
Enables employees to locate email deleted from Exchange
Message Stores.
Allows management to search former employee's email.
Uses full-text indexing for broader search capabilities, including
attachments.
Permits searches across multiple employee message archives
through supervisory groups.

The Audit Configuring rules and retention periods in
EmailXtender enable administrators to collect, track,
and retain specific messages or types of messages.
Utility enables you to verify that only authorized
users with a legitimate business purpose monitor
compliance.
EmailXaminer (an add-on component to
EmailXtender) offers additional advanced
surveillance capabilities designed specifically for
email policy compliance.
Assisting Email Policy Compliance
The EmailXtender Web Search Client and Search Plugin
reduce discovery costs.
Reducing Discovery Costs
Describing Core EX Components
EmailXtender Server
Software
EmailXtender Administrator
EX Exchange Journaling
Utility (Exchange 5.5)
License Server

The License
Server stores
and validates
EX licenses.
License Server
Auditing Utility
EmailXtract
Search Plugin
Describing Optional EX Components
Comparing EX and EXAE
Features/Platforms EXAE EX Description
Exchange Support
a
a Archives messages from Exchange and Lotus Notes/Domino mail
servers.
Lotus Notes Support a
a
IM Support
a
Archival of IM messages requires full EX release.
Bloomberg Support
a
Bloomberg archival requires full EX release.
UNIX Sendmail Support
a a
Sendmail archival available in both.
Client search
a
Client machine searches requires full EX release.
Administrative Search
a a
Administrative searches available in both products.
Schedule-based email Capture
a a
Scheduled tasks available in both products.
Real-time email Capture
a
Realtime capture (journaling) requires full product.
Ensured Message Archival and Delivery
a
Validated (via auditing reports) archival available in EX.
Policy-based Record retention
a
EXAE captures & archives mail in a single folder.
Shortcut message support
a a
Shortcuts are supported in both version.
Full-text indexing
a a
Full-text indexing are supported in both versions.
PST file migration
a a
Migration and archival of PST data is in both.
Message level restore
a a
The search client can restore specific messages.
Public Folder support
a a
Archival and retrieval of public folders available in both.
Email archive auditing/reporting
a
Auditing reports are available in EX.
Exploration
Chapter 1 Review: EmailXtender 4.x
Overview
Summary
EmailXtender 4.x Overview
End of
Chapter 1

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2005 EMC Corporation. All rights reserved.

LEGATO EmailXtender 4.x for Notes

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