PBDMPCI

Automated
Accounting
System
PREPARED by: GROUP IV
Paniqui Buklod Diwa
Multi Purpose
Cooperative
Executive
Summar y
Current System
 START

Application for a
loan

Comply with the

NO YES Secure loan application
Are minimum
requirements
requirements
complied with?

NO
Return loan Approved?
application
YES
Forward loan application
for final approval

NO YES

Approved?

Send notice of approval

to member-borrower

Release loan
proceeds

A
 A

Record amount of
loan released

YES
Is there an existing
loan record
NO
END Add amount of loan released to
the existing loan record Create record

Read today’s date Member-borrower

NO attributes

Add to loan registry book

Scheduled payment
NO
date
Is there a ≥
payment? Today’s date?
YES

YES
YES
Scheduled payment
date
=
Compute amount to be paid Today’s date
NO

Compute amount to be paid plus penalty Compute amount to be paid

Update loans due record in the computer

NO YES
Is the amount due already
paid?
Less amount of loan paid to the
loan record

END
 GENERAL ASSEMBLY

CREDIT COMMITTEE Audit & inventory BOARD OF DIRECTORS ELECTION COMMITTEE

committee
Mary Anne Fernandez Luz Jo Manaois Rosario Pagat
Chairman Imelda Lamorena Chairman Chairman
Adela Abraham Chairman Ma. Luningning Valdez Ma. Grace Laxamana
Vice-chairman Odessa Millo Vice-chairman Vice-chairman
Milagros Brunio Vice-chairman Teresita Recto Laurencia Daus
Secretary Jocelyn Corpuz Director Secretary
Secretary Severa Cuchapin
Director
Editha Galvez
Director

TREASURER Secretary MANAGEMENT STAFF Educational Training

Committee
Ma. Grace Laxamana Archie Esteves Jane Malig
Manager Ma. Luningning Valdez
Remedies Hilario Chairman
Cashier/Teller Carmelita Joaquin
Archie Esteves Vice-chairman
Bookkeeper Rowena Supnet
Jonathan Daus Secretary
Loan Officer
Merlyn Portin
Clerk
Wilson Cabasa
Collector
Proposed System
Project Name

PBDMCI Computerized Loan and

Tracking System
Project Objective

The project aims to produce a

computerized loan filing system for Paniqui
Buklod Diwa Multi-Purpose Cooperative
PBDMPCI that will provide effective compiling,
arranging, formatting and presenting
information to operations personnel to assist
them in discharging their daily task and supply
managers with information needed to carry out
their decision-making activities.
Project Statement

The proposed project will answer the

needs of the PBDMPCI by speeding up
loan filing system between the members
and the PBDMPCI, to reduce errors in
producing output, to provide greater
efficiency at work and effective data
handling, storing and sorting of financial
records to build better communication
within the cooperative / organization.
to reduce errors in producing output, to
provide greater efficiency at work and
effective data handling, storing and sorting
of financial records to build better
communication within the cooperative /
organization.
 START

Application for a loan

Are minimum requirements YES

Comply with the requirements Secure loan application
complied with?

Evaluation of loan application

Return loan application

NO Is application
END approved?
YES
Forward loan application for final
approval
NO

Approved?

YES
Send notice of approval to
member-borrower

Release loan
proceeds

Encode data

A
 START

Refer to loan
inventory report

NO Are loans YES

END Generate payment
already due?

Direct to the office Through a collector

Put amount collected NO Amount collected

to vault =
Minimum required
collection

YES

Deposit amount to
bank

A
 A

Accounting
Software

Financial Loan status Monthly bills sent Checks and

statements report to customers vouchers

Summary Aging
report schedule
Home Loan Interest
Manager Lite

Features
Daily Interest
Calculator
Balance Checker
Interest Checker
Filing System
Creating New Accounts
Transaction Details