Project Management Conference

PMP Overview
PMP Exam Ice Cracker!
Dr. Kanabar
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Examination Content.
Exam Overview
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Exam Content Outline


Use a Spreadsheet
INITIATING PROCESS Hours spent
Conduct project selection methods to evaluate the
feasibility of new products or services 0
Identify key stakeholders and perform analysis to gain
buy-in and requirements for the success of the project. 20
Define the scope of the project based on the
organizations need to meet the customer project
expectations 40
Develop the project charter and review it with key
stakeholders to confirm project scope, risks, issues,
assumptions and constraints as well as obtain project
charter approval from the project sponsor. 12
Identify and document high level risks, assumptions and
constraints using historical data and expert judgment. 12
TOTAL HOURS 84
The Changes from PMI website
The education and experience eligibility
requirements for the existing PMP
examination remain appropriate and will not
be changed.
Approximately 30% of the PMP exam content
will change.

Exam Content
PMP Exam Prep
To earn your Project Management
Professional (PMP)

credential, you need to

meet the experience and education
requirements, and pass the PMP

examination, a 200-question, multiple-choice
test.
You must be prepared Take courses ahead of
time. 35 hrs is not enough.

Professional and Social Responsibility
content area (cont)
Specifically, the Professional and Social
Responsibility content area (Domain 6) will
now be tested in every domain, rather than as
a separate domain.
Therefore, PMIs Code of Ethics and
Professional Conduct should be viewed as
integrated into the day-to-day role of a project
manager and important in each phase of the
project lifecycle.
Questions from PMI.ORG
PROCESS/Workflow based questions.
1. An accepted deadline for a project
approaches. However, the project manager
realizes only 75% percent of the work has been
completed. The project manager then issues a
change request.
What should the change request authorize?
A. Additional resources using the contingency fund
B. Escalation approval to use contingency funding
C. Team overtime to meet schedule
D. Corrective action based on causes
Do you know the Terminology?
2. The project manager develops a process
improvement plan to encourage continuous process
improvement during the life of the project. Which
of the following is a valid tool or technique to assist
the project manager to assure the success of the
process improvement plan?
A. Change control system
B. Process analysis
C. Benchmarking
D. Configuration management system
PMBOK based questions
3. The project manager meets with the project
team to review lessons learned from previous
projects. In what activity is the team involved?
A. Performance management
B. Scope identification
C. Risk identification
D. Project team status meeting
Preparation
PMBOK must read very well.
Books.. We have Head First PMP available in
the library and PMP by Solomon.
If you are on the road use: PMP Study Guide
by Philips (has a ebook on CD)
PMP by Rita Mulcahy
PMP by Heldman (also on CD)

Preparation
PMP from Crosswind
PMP from Sanghera

PMP Recap
First the Processes
Initiating Processes

Develop
Charter
Integration
Knowledge
Area

Identify
Stakeholders
Knowledge
Area
Communication
Planning Processes (1 of 2)

Develop Project Plan

Collect Requirements

Define Scope

Create WBS

Define Activities

Sequence Activities

Estimate Activity
Resources

Estimate Activity
Durations

Develop Schedule

Estimate Costs

Determine Budgets
Integration
Scope
Time
Cost
Planning Processes (2 of 2)

Plan Quality

Develop Human Resource
Plan

Plan Risk Management

Identify Risks

Perform Quantitative Risk
Analysis

Perform Qualitative Risk
Analysis

Plan Risk Responses

Plan Procurements
Quality
HR
Procurement
Risk
Communications

Plan Communications
Executing Processes

Direct & Manage Project
Execution

Perform Quality
Assurance

Acquire Team

Develop Team

Distribute Information

Manage Project Team

Manage Stakeholders
Expectations

Conduct Procurements
Integration
Quality
HR
Procurements
Communications
Monitoring & Controlling Processes

Monitor & Control
Project Work

Verify Scope
Integration
Scope
Cost

Control Schedule Time

Perform Integrated
Change Control

Control Scope

Control Cost
Quality

Perform Quality Control
1 of 2
Monitoring & Controlling Processes
(contd.)

Report Performance

Monitor & Control Risks
Communications
Risk

Administer Procurements Procurement
2 of 2
Closing Processes

Close Project/Phase
Integration

Close Procurements Procurement
Processes
Better way to digest this. Is to understand
the grid.
Knowledge Area Initiating
Process
Planning Process Executing Monitor and Control Closing
Integration
Management
Develop Project
Charter
Develop Project Management
Plan
Direct & Manage Project
Execution
Monitor & Control
Work
Perform Change
Control
Close
Project or
Phase
Scope Management Collect Requirements

Define Scope

Create WBS
Verify Scope

Control Scope
Time Management Define Activities

Sequence Activities

Estimate Activity Resources
Estimate Activity Durations

Develop Schedule
Control Schedule
Cost Management Estimate Costs

Determine Budget
Control Costs
Quality Management Plan Quality

Perform Quality
Assurance
Perform Quality
Control
Human Resource
Management
Develop HR Plan Acquire Team
Develop Team
Manage Team
Project Management Process Groups with Knowledge Mapping (p. 1 of 2)
Page 1
Knowledge Area Initiating
Process
Planning Process Executing Monitor and Control Closing
Communica-tions
Management
Identify Stake-
holders
Plan Communications Distribute Information

Manage Stakeholder
Expectations
Report Performance
Risk Management Plan Risk Management

Identify Risks

Perform Qualitative Risk
Analysis

Perform Quantitative Risk
Analysis

Plan Risk Response
Monitor and Control
Risks
Procurement
Management
Plan Procurements Conduct Procurements Administer Procure-
ments
Close Procure-
ments
PMBOK, PMI, 4
th
Edition, 2008
Page 2
Process Groups with Knowledge Mapping -- Page 2 of 2
Using a Spreadsheet to build the
Knowledgebase
1 Develop Project Charter
Formally authorizes a project or project
phase
contract, SOW, enterprise
environmental factors,
organizational process
assets
Project selction methods
(benefit/comparative
approches),
mathematical models),
Project management
methodology, Project
management information
systems, expert judgment
Project Charter
Down load from: http://www.projectmanagementinpractice.com
and select PMP page
Management steps to help you to
complete your project successfully.
E.g., define project scope or estimate
cost, or control budget.
Project
Management
Step
Can be
Grouped
A Process has Inputs and Outputs
Process is executed by a
project manager who uses
Tools and Techniques
Inputs
Outputs
Tools & Techniques

Case Study
Will BUG Inc. leverage external contractors
along with internal resources? In our
casestudy yes.
Does BUG Inc have experience with previous
migrations? yes
Issues: What considerations should be made
for transitioning to a 64-bit platform?
Applications might crash! How do we migrate
directly from XP to Windows 7 while retaining
user-specific files and settings?

Develop Project Charter
Identify Stakeholders
Develop Project Charter
Identify Stakeholders
Authority to
Start a
Project
People who have
power to help or
hinder
I
n
p
u
t
s

Case Study: So what are
the Inputs?
Let us look at
inputs first.
INPUTS
Enterprise
Environmental Factors
Contract
Business
Case
SOW
Process
Assets
Is the project worth the
investment?
Description of
Products or Services
created by sponsor
External Project:
This is turned in
as a Bid
Scope +
Strategy
How do we do business?
Various departments & how
they operate?
Governmental/Industry
Standards
Marketplace Conditions
Assigning Resources
Culture & Infrastructure
How does
BUG Inc
conduct
business?
Procedures/Standards
Tools and Templates
Historical Information
Information Systems
Organizational Process Assets
Knowledgebase
How does
BUG Inc
execute
projects?
Of Course, they
use PMBOK
Expert
Judgment
Provided by any
group or
individual with
specialized
knowledge
Experts: Internal units, consultants,
stakeholders, industry groups, SME,
PMO
O
u
t
p
u
t
CHARTER: Project OS Migration (POSM)
Start Date/End Date Project Manager:
Project Purpose / Justification
Measurable Project Objectives
Success Criteria
Assumptions, Known Issues and Risks
Summary: Milestone Schedule, Budget

Signatures of all
stakeholders
Released by BUG
Inc CEO
Concept Pr oc es s
Fl ow
Pr oces s
Name
DEVELOP CHARTER
INPUTS
ENTERPRISE DATA
PROCESS ASSETS
BUSINESS CASE
TOOLS &
TECHNIQUES
EXPERT JUDGMENT
OUTPUTS
PROJECT
CHARTER
Recap
I
n
p
u
t
s

Let us look at
inputs first.
Inputs
Enterprise
Environmental Factors
Procurement
Documents
Charter
Process
Assets
BUG Inc has
subcontracted XP
migration
Stakeholder
Analysis
Expert
Judgment
Stakeholder Analysis
Keep
Satisfied
Manage
Closely
Monitor
Keep
Informed
P
o
w
e
r

Interest in Project Execution & Result
Ref: p.249 PMBOK - 4
th
Edition
HIGH Medium
Medium
LOW
O
u
t
p
u
t
Stakeholder Register

Name: Nichole Internal Stakeholder

Goal: Make sure that there is no disruption
during migration.
Expectations: Has access back to her PC within
half a day.
Constraints: Busy might not have much time for
general training. But is comfortable with
Technology.
Stakeholder Register

Name: Supplier External Stakeholder
Responsibility: Provide WIN 7 license.
Goal: Make sure that there is no disruption
during migration.
Expectations: Licenses available before execution
phase.
Constraints: None
O
u
t
p
u
t
Stakeholder Management Strategy 2
of 2
Stakeholder Rating:
High/Med/Low

Assessment Potential
Strategy

Concept Pr oc es s
Fl ow
Pr oces s
Name
IDENTIFY
STAKEHOLDERS
INPUTS
CHARTER
PROCUREMENT DOCS
ENTERPRISE FACTORS
ORG. PROCESS ASSETS
TOOLS & TECHNIQUES
EXPERT JUDGMENT
STAKEHOLDER ANALYSIS
OUTPUTS
- STAKEHOLDER REGISTER
- STAKEHOLDER MGMT
STRATEGY
Recap
What about
Knowledge
Areas?
Develop
Project
Charter
Identify
Stakeholders
We have focused on process &
process groups.
We introduced two processes in
the Initiating phase
Develop Project Charter
Key Output = Project Charter
Identify Stakeholders
Key Outputs = Stakeholder Register
and Stakeholder Management
Strategy
The Key Study Points
Organizational Structure
Functional
Weak Matrix
Balanced Matrix
Strong Matrix
Projectized
Selecting a Project
Benefit Measurement Methods
Scoring Models, Cost Benefit
Constrained Optimization
Linear, Integer, dynamic programming
Exercise
Create a Spreadsheet for the Initiation Phase