2 Chapter 1 Oracle Assets Overview 3 Asset Additions Transfers Adjustments Retirements Depreciation Journal Entries Reports Online inquiry Taxes External Manual CIP Overview of Oracle Assets 4 Oracle Payables Oracle Projects Oracle Human Resources Journal Entries Oracle Purchasing Suppliers Spreadsheet Budget Information Oracle Inventory Invoice Lines Oracle General Ledger Oracle Assets Employees Units of Measure Item Information E-Business Suite Integration 5 ADI Physical Inventory Asset Additions CIP assets Asset Books Positioning 6 Corporate Tax Budget Asset Categories Asset Calendars Depreciation Methods Asset Books Assets Assigned to Assigned to New assets are assigned to a Category then to a Book Asset Categories Positioning 7 Asset Categories Corporate Book Tax Book A Tax Book B Assets Assign to Attached to Added to Copied to
Oracle Payables Oracle Projects Oracle General Ledger Oracle Assets Reconciling Data in Oracle Assets 8 Chapter 2 Assets Control Setup 9 Agenda Oracle Assets Key Flexfields Asset Calendars 10 Oracle Assets Key Flexfields 11 Oracle Assets contains three key flexfields that must be setup in order to run the application Asset Category Key Flexfield Asset Location Key Flexfield Asset Key Key Flexfield Key Flexfield Examples Asset Category Major Category (Facilities) Minor Category (Pipelines) Asset Location (Physical Location) Facility or Report Center Address (Building, Street, Zip, County, State, Country) Asset Key Asset Code Legal Entity Report Center
12 Defining Fiscal Years and Calendars 13 Define Fiscal Years Define Calendars Prorate Calendar Depreciation Calendar Assign to Asset Books Chapter 3 Asset Books 14 Agenda Asset Books Positioning Asset Books Regions 15 Asset Books Positioning 16 Corporate Tax Budget Asset Categories Asset Calendars Depreciation Methods Asset Books Assets Assigned to Assigned to New assets are assigned to a Category then to a Book Asset Books Regions 17 Calendar Accounting Rules Natural Accounts Tax Rules Define Asset Books 4 Regions Chapter 4 Asset Categories 18 Agenda Asset Categories Positioning Asset Categories Regions Setup of Asset Categories 19 Asset Categories Corporate Book Tax Book A Tax Book B Assets Assign to Attached to Added to Copied to Asset Categories Positioning 20 Asset Categories Asset Categories Regions 21 Chapter 5 Manual Asset Additions 22 Agenda Asset Life Cycle Asset Additions Required Data Quick Additions Detail Additions Manual Asset Additions Journal Entries 23 Birth of an Asset Asset Depreciates Asset Retired FA_MASS_ADDITIONS Oracle Payables Oracle Projects Other/ Legacy Systems ADI Manual Additions Quick Additions Detail Additions Asset Books Asset Life Cycle 24 Quick Additions Detail Additions Assets that require more information Oracle Assets Assets added applying default rules Adding Assets Manually 25 Current Cost Original Cost Recoverable Cost Net Book Value Original added cost +/- any cost adjustments Original added cost (cannot be updated after first period) Current cost - salvage value - ITC basis reduction Current cost - accumulated depreciation Asset Cost Terminology 26 The journal entry created when manually adding an asset. Asset Cost Asset Clearing You must create a manual journal entry in General Ledger to clear the Asset Clearing Account. Asset Clearing Appropriate Acct 50,000 50,000 50,000 50,000 Manual Asset Additions J E 27 Chapter 6 Mass Asset Additions 28 Agenda The Mass Additions Process Mass Additions Create Prepare Mass Additions Post Mass Additions Delete Mass Additions Enter Future Transactions Create Assets Using ADI 29 Mass Asset Additions Process FA_MASS_ADDITIONS Oracle Payables Oracle Projects Other Systems Legacy System ADI Asset Books 30 Post Mass Additions Delete Mass Additions Delete The Mass Additions Process 31 Cost adjustment Add FA_MASS_ADDITIONS Split Merge Oracle Payables 3 Purge Create Mass Additions 1 Prepare Mass Additions 2 3 4 Enter invoice in Payables Charge distribution to a clearing account Invoice lines sent to interface table Run the Mass Additions Create process Dr. Asset Clearing XX Cr. Accounts Payable XX Invoice Transferred to GL View asset lines in the Prepare Mass Additions Summary form Step 1 Mass Additions Create 32 FA_MASS_ADDITIONS Tracking Expensed Items in Oracle Assets 33 For those items you want to charge to expense But also want to track in Oracle Assets Step 2 Prepare Mass Additions 34 Cost adjustment Add Split Merge 3 FA_MASS_ADDITIONS Where you can Invoice Lines Lines Lines Now in Merging Mass Addition Lines Invoice # 23567 1 Asset at 55,500 Line Description Amount 1 Truck 50,000 2 Tax 5,000 3 Delivery 500 Merge 35 Splitting Mass Addition Lines Invoice # 05011954 Line Description Amount 1 Laptops 9,000 Units 3 SPL IT Cost 3,000 Cost 3,000 Cost 3,000 36 Step 1: Merge the tax line into the truck line. Step 2: Split one invoice into three separate assets. Cost: 32,000 Cost: 32,000 Cost: 32,000 96,000 / 3 = 32,000 Merging Then Splitting Functionality
Invoice Line Units Item Cost 1 3 Truck 90,000 2 Tax 6,000 Invoice Total 96,000 37 Adding a Mass Addition Line to an Existing Asset 38 Mass Addition line for peripherals 1,000 Existing asset #82586 5,000 Post Mass Additions Existing asset #82586 Now 6,000 Amortize Adjustment Step 3 Post Mass Additions To Post Mass Additions: Run the Mass Additions Post program New assets created Reports 39 Future Transactions FA_MASS_ADDITIONS Current open period JAN-10 Want to add in period MAR-10 Enter in JAN-10 with future date When MAR-10 is open Process Pending Transactions runs Asset added to Corp Book 40 ADI Upload to Oracle Assets Select Upload Options SUBMIT FA_MASS_ADDITIONS ADI Spreadsheet Upload to Interface Oracle Assets POST 41 Chapter 7 CIP Asset Additions 42 Agenda CIP Asset Additions Capitalizing CIP Assets 43 Adding and Capitalizing a CIP Asset 44 Depreciate the asset Capitalize a CIP asset Add a CIP asset Build a CIP asset Recording a CIP Asset Addition Cost: $0 Add a CIP asset Add $5,000 invoice line Journal entries created Oracle Assets Oracle Payables Dr CIP Cost $5,000 Cr CIP Clearing $5,000 Dr CIP Clearing $5,000 Cr Acct Payable $5,000 45 Add CIP asset CIP asset Add invoice line CPU Cost: $10,000 Complete system Capitalize Depreciate asset Journal entries Apr 2010 Apr 2010 Oracle Payables Oracle Asset Mgmt Recording a Capitalization GL Jun 2010 or 46 Chapter 8 Asset Adjustments 47 Agenda Types of Asset Adjustments Amortizing Asset Adjustments Physical Inventory 48 Asset Adjustments Reclass Unit Change Change Financial Info Transfer Changes via APIs Oracle Assets 49 Inheriting Depreciation Rules BUILDING-OFFICE BUILDING-MANUFACTURING STL 30 Yrs STL 25 Yrs Performed at the book level Depreciation rules are inherited in both the corporate and tax books Must Allow Mass Changes in Accounting Rules region of the asset book You cannot choose to have assets inherit only specified depreciation rules If you do not check the Amortize adjustments check box, adjustments will be expensed 50 Recording a Reclassification Cost $4,800 STL 4 Yr Per 1 Per 4 Per 48 In Period 4 you reclass the asset from COMPUTER-PC to COMPUTER-NETWORK Reclass journal entry: Asset Cost - COMPUTER-NETWORK Asset Cost - COMPUTER-PC Depr Exp (current) - COMPUTER-NETWORK 4,800 4,800 Depreciation journal entry: Acc Depr - COMPUTER-NETWORK Acc Depr - COMPUTER-PC 100 300 400 Dr Cr 51 Choosing to Expense or Amortize Depreciation Adjustments Original Cost 7,200 Cost Adjustment 3,600 Depreciation Adj 1,000 36 Period Life In Period 11 Amortize Adjustment ? Depreciation Adjustment Expense Per 11 1,000 40 (1,000 / 25 periods) No Yes Current Period 52 Amortizing Adjustments Using a Retroactive Start Date OCT-09 JAN-10 APR-10 SEP-13 Asset Added Cost Adj Amort Start Date End of Life 45 periods $24,000 $7,200 APR-10 Depreciation: Depreciation Expense $660.00 New cost [$31,200 / 48 per] + [$450 / 45 per] Depreciation Expense Adjustment (1) Depr Adj - $7,200/48 * 3 periods = $450 (1) (2) (2) [JAN-MAR $7,200 / 48 per * 3 per] + [JAN-MAR $450 / 45 per * 3 per] $480.00 53 Single Asset Transfers Depreciation Expense Accounts FR.GV.PA.BLDG3 US-CA-SF-BLDG3 Locations Employees Charles Ackroyd Employee 33 Sandy Chen Employee 117 General Ledger Number Company Cost Center Account Product SubAcct General Ledger Number Company Cost Center Account Product SubAcct 01 110 7320 0000 000 01 120 7320 0000 000 Before After 54 Performing Physical Inventory Enter physical inventory View comparison Update assets manually Reconcile differences Run inventory comparison 55 Integrating ADI with Physical Inventory Enter physical inventory in ADI FA_INV_INTERFACE table Run Physical Inventory Comparison Report Upload 56 Chapter 9 Depreciation 57 Agenda Depreciation Methods Prorate Conventions Running Depreciation Depreciation Projections 58 Elements of Depreciation Asset Books Prorate Convention Prorate Calendar Depreciation Method Depreciation Ceilings Investment Tax Credits Units of Measure Price Indexes Depreciation Optional Elements Depreciation Calendar 59 Prorate Conventions Date Placed in Service 01-APR-YYYY Prorate Convention Prorate Date Following Month 01-MAY-YYYY Mid Month 15-APR-YYYY Current Month 01-APR-YYYY Half-Year 01-JAN-YYYY
60 Depreciation Program Processes Running depreciation starts the following program processes: Generate Accounts Calculate Gains and Losses Depreciation Run Reserve Ledger Reports 61 Asset Estimated Year 2: $9,000 Year 3: $6,000 Year 1: $12,000 Year 2: ? Depreciation Projection Report Projecting Depreciation for an Asset Run Projection Year 3: ? 62 Chapter 10 Asset Retirements 63 Agenda Tracking Asset Retirement Full and Partial Asset Retirements 64 Overview of Retiring an Asset Full retirement Partial retirement Entire units and entire cost Partial unit Partial cost Retired asset Asset to retire 65 Fully Retiring Assets SOLD! Asset # 78660 Total Cost $760,000,000 66 Partially Retiring Assets Asset # 100456 2 Units Total Cost $10,000 Asset # 88658 Total Cost $100,000,000 1 Unit Cost $5,000 RETIRE Cost $1,000,000 67 Calculate Gains and Losses Program Run to the calculate gains and losses program to: Calculate gains and losses resulting from retirements Correct the accumulated depreciation for reinstated assets 68 Calculating the Gain or Loss from an Asset Sale Sale proceeds Removal cost Retired net book value Retired revaluation reserve - - + = Gain/Loss Chapter 11 Asset Accounting 69 Agenda Creating Journal Entries from Assets Account Generator Reports
Accumulated depreciation Reserve adjustments Adjustments Retirements Asset Retirements Report Cost retired NBV retired Depreciation amount Asset Reconciliation Reserve Ledger Accumulated depreciation Reclasses Transfers Accumulated depreciation Reconciling a Reserve Account Reserve Detail Report Reserve Summary Report Ending balance subtotals 75 Mass Additions Create Mass Additions Posting Report Cost Clearing Reconciliation Additions by Source Report Cost Adjustments by Source Report Reconciling Mass Additions 1 2 3 General Ledger 76 4 Chapter 12 Asset Inquiry & Reporting 77 Agenda Online Asset Inquiry Oracle Asset Reporting 78 Viewing Asset Information Online Depreciation Book Financial Information Employee Purchasing Information Invoice Supplier Inquiry Location 79 Asset Inquiry Options Financial Information window Transaction History window Asset Detail Assignment Source Line Lease Book Reference Number Asset Numbers Periods Transaction Type Category Find by: 80 Chapter 13 Tax Accounting 81 Agenda Creating a Tax Asset Book Entering Information in Tax Books Tax Rules Deferred Taxes Adjusting Depreciation Reserves CIP Assets in Tax Books 82 Creating a Tax Book Corporate book Tax book Monthly calendar Quarterly calendar Asset 325 Asset 843 Asset 325 Asset 843 FURNITURE.DESKS Straight-line 5 years MID-MONTH VEHICLE.OWNLUXURY Straight-line 4 years MID-MONTH FURNITURE.DESKS MACRS 5 years HALF-YEAR VEHICLE.OWNLUXURY MACRS 4 years HALF-YEAR Assets in Independent Asset Books 83 Entering Information in Tax Books Corporate Book Tax Book Tax Book Tax Book Initial Mass Copy Periodic Mass Copy Manual Entry 84 Populating the Tax Book by Periodic Mass Copy Tax book Corporate book May 2010 June 2010 July 2010 August 2010 (open period) July 2010 (open period) August 2010 (not yet open) May 2010 June 2010 85 Updating a Tax Book Manually Asset in Corporate Book Manually Add in Asset Workbench Asset in Tax Book 86 Tax Book Upload Interface Asset added to Corporate book Asset copied to Tax book FA_TAX_INTERFACE Updated data in Tax Book 87 Deferred Depreciation Asset # 10123 Cost $110,000 Corporate Book STL 5 Year Year 1 Depreciation = $ 22,000 Tax Book MACRS 3 Year Year 1 Depreciation = $ 36,663 Year 1 Deferred Depreciation $ 14,663 88 Adjusting Depreciation Reserve for All Assets All assets in a Tax book Adjustments made by comparing values in all three books Corporate book Tax book Control Tax book Enter adjustment factor 89 Automatically Adding CIP Assets to Tax Books Corporate Book CIP Assets Mass Additions Tax Book You have the option of adding and maintaining CIP assets in your tax book and corporate book simultaneously. To enable this function, select the Allow CIP Assets check box in the Book Controls window for the tax book.
90 Questions and Answers 91 Thank you for your participation!