This document provides an introduction to Microsoft Access. It discusses that Access is a desktop relational database management system intended for small businesses. It describes the main parts of Access including the ribbon, navigation pane, and office button. It also outlines several data types that can be used in Access like text, number, date/time, and autoNumber. Additionally, it provides instructions for creating an Access database, adding fields to a table, and using basic query language.
This document provides an introduction to Microsoft Access. It discusses that Access is a desktop relational database management system intended for small businesses. It describes the main parts of Access including the ribbon, navigation pane, and office button. It also outlines several data types that can be used in Access like text, number, date/time, and autoNumber. Additionally, it provides instructions for creating an Access database, adding fields to a table, and using basic query language.
This document provides an introduction to Microsoft Access. It discusses that Access is a desktop relational database management system intended for small businesses. It describes the main parts of Access including the ribbon, navigation pane, and office button. It also outlines several data types that can be used in Access like text, number, date/time, and autoNumber. Additionally, it provides instructions for creating an Access database, adding fields to a table, and using basic query language.
Day / Time : Monday / 6:30 8:30 pm Professor : Taguinod , Irene Reported by : Adrian d. Evanculla
MICROSOFT ACCESS Overview : Microsoft Access is a Relational Database Management System (RDBMS), designed primarily for home or small business usage. Access is known as a desktop database system because it's functions are intended to be run from a single computer. This is in contrast to a server database application (such as SQL Server), where it is intended to be installed on a server, then accessed remotely from multiple client machines.
MS ACCESS PARTS The ACCESS RIBBON works somewhat differently to the old Access Menus. There is a row of ribbon tabs with headings such as HOME, CREATE, EXTERNAL DATA, and DATABASE TOOLS. Clicking on each tab presents you with its own individual ribbon with its own particular icons. Each icon on a ribbon is contained within a group of icons that perform similar tasks. So, for example, the Create tab has groups for TABLES, FORMS, REPORTS and OTHER
Access Navigation Pane The Access NAVIGATION PANE replaces the old database window. It is here where you will see the icons for all the tables, forms, queries and reports that you create. When you want to open one of your database "objects", you just click on one of these icons, and the required object will open in the main Access window.
The MICROSOFT OFFICE BUTTON is in the top left corner of the Access screen. It replaces the old Access file menu. So to perform functions such as saving, opening, new file creation, and printing etc, you need to click this button. To the right of this button is the Quick Access Toolbar intended to provide you with quick access to some of the more common commands used in Access 2007. There are three default icons on this toolbar - save, undo and redo. You can also customise this toolbar to add additional commands as required. Text Use for text or combinations of text and numbers, such as addresses, or for numbers that do not require calculations, such as phone numbers, part numbers, or postal codes. Stores up to 255 characters. The FieldSize property controls the maximum number of characters that can be entered. Memo Use for lengthy text and numbers, such as notes or descriptions. Stores up to 63,999 characters. Number Use for data to be included in mathematical calculations, except calculations involving money (use Currency type). Stores 1, 2, 4, or 8 bytes; stores 16 bytes for Replication ID (GUID). The FieldSize property defines the specific Number type. Date/Time Use for dates and times. Stores 8 bytes. DATA TYPES USES IN MS ACCESS Currency Use for currency values and to prevent rounding off during calculations. Stores 8 bytes. AutoNumber Use for unique sequential (incrementing by 1) or random numbers that are automatically inserted when a record is added. Stores 4 bytes; stores 16 bytes for Replication ID (GUID).
Yes/No Use for data that can be only one of two possible values, such as Yes/No, True/False, On/Off. Null values are not allowed. Stores 1 bit. OLE Object Use for OLE objects (such as Microsoft Word documents, Microsoft Excel spreadsheets, pictures, sounds, or other binary data) that were created in other programs using the OLE protocol. Stores up to 1 gigabyte (limited by disk space). Hyperlink Use for hyperlinks. A hyperlink can be a UNC path or a URL. Stores up to 2048 characters. Lookup Wizard Use to create a field that allows you to choose a value from another table or from a list of values using a combo box-choosing this option in the data type list starts a wizard to define this for you. Requires the same storage size as the primary key that corresponds to the Lookup field-typically 4 bytes. 7 Database Terminology Field Record Table Database A database is made up of one or more tables Individual tables in a database Records Individual fields 8 Work with Table Views Datasheet View used to add, modify, delete and view records Design View used to create and modify the fields in a table Datasheet View Design View Open a Database Choose Open to browse for a file or choose a database from the Recent Documents list Open a Database Open Recent Documents list Open a Database Choose a database from the Open Recent Database List or click More to browse for other databases Open Recent Database list CREATING A TEMPLATES DATABASE 1.Start Access. The Getting Started With Microsoft Office Access screen appears. 2.Click Local Templates. Icons representing local templates appear in the center of the window. 3.Click the icon for the template you want to use. 4.Click the Browse button. The File New Database window appears. 5.Locate the folder in which you want to store your database. 6.Click OK. 7.Click Create. Access creates and opens your database.
8.Open the Navigation pane. Access displays the tables, queries, forms, reports and other objects related to the database you selected. You may wish to display the objects by type.
1.Start Access. 2.Click Blank Database. 3.Type the name you want to give your database in the File Name field. Access will automatically append .accdb to the name. 4.Click the Browse button. The File New Database window appears. 5.Locate the folder in which you want to store your database. Note that the name of the file appears in the File Name field. 6.Click OK. 7.Click the Create button. Access creates the database and opens a datasheet with the Table Tools available to you. (The output will be seen in the next page)
To create a blank database:
The output after creating a new database To add fields to a table:
1.Click the Add New Field column label. 2.Activate the Datasheet tab. 3.Click Rename in the Fields & Columns group. 4.Type the field name. 5.Press Enter. Access creates the field. 6.Type the next field name. Access creates the field. Continue until you have created all of the fields in your table. 7.Press Enter without entering a field name to end your entries. Or 1.Right-click the Add New Field column label. A menu appears. 2.Click Rename Column. 3.Type the field name. 4.Press Enter. Access creates the field. 5.Type the next field name. Access creates the field. Continue until you have created all of the fields in your table. Name and Save a Table After you create a table, you must name and save it. To name and save a table:
1.Click the Save button on the Quick Access toolbar. The Save As dialog box appears. 2.Type the name you want to give your table. 3.Click OK. Access names your table. ADDING RECORD IN MS ACCESS 1.Double Click the tables you want to . Add records. 2.Then Double click the fields you want to add the record . As you can see the ID is automatically generated because of the data type of auto increment HOW TO USE QUERY LANGUAGE IN MS ACCESS 1. Click the create access menu bar in the ribbon then choose CREATE
2. Under Create , Click Query Design. Then there will be a popup message box Show Table just click the table you want to query 1. Click the View menu under Design (Note Design will not appear if you dont click the query design) then click SQL VIEW 2. By default the query is SELECT; . You will just add some query language you would like to do.
E.G SELECT * FROM table1; 3. In this part the arrow is pointing out the QUERY LANGUAGE that use. Remember it will not work because its waiting the code for destination field like the example above 4. Is when you run your query in access hen show your output END OF MY REPORT THANK YOU FOR LISTENING