Powerpoint4 1

Exploring Microsoft PowerPoint 2003 Chapter 4 1
Committed to Shaping the Next Generation of IT Experts.

Chapter 4: Advanced
Techniques: Slide Masters,
Narration, and Web Pages
Robert Grauer and Maryann Barber
Exploring Microsoft
PowerPoint 2003
Objectives
Distinguish between a template and a color
scheme
Explain the role of the Slide Master in
formatting a presentation
Add action buttons to each slide for easy
navigation
Use the Sound Recorder to create an
original sound, then insert that sound on a
slide
Objectives (continued)
Insert hyperlinks into a presentation
Save a presentation as a Web document
using the Single File Web Page format in
Office 2003
Use the Record Narration command to add
sound to a presentation
Create a custom slide show; explain the
advantage of having multiple shows in one
presentation
Case Study: Get Up and Go
The opening case study focuses on preparing a
PowerPoint presentation to promote a new
product called Get Up and Go. Students will
open a partially completed presentation and
add a design template, action button, a footer,
animation, and sounds. Students will also save
their presentations as Web pages and print
handouts to submit to their instructor.
A PowerPoint Quiz
You can record your own sounds using the
Sound Recorder
You can add action buttons to click to the
next slide, advance to a future slide, or go
back to a previous slide
Hyperlinks can be used just like action
buttons, or they can link slides to external
links
Hidden slides can be selected using the
Slide Navigator tool to answer anticipated
audience questions

The Sound Recorder
Rewind
Play
Record
1. Start menu
2. All programs
3. Accessories
4. Entertainment
Insert Recorded Sound
Movies and
sound
commands
Sound icon
Select sound
file
Select
drive/folder to
obtain sound
file
Action Buttons & Sound
Click for
sound
Action buttons
Add Action Buttons
Action button
command
Choose button to
insert & then
move or size it
Hyperlink
Hyperlink
The Slide Master
The Slide Master controls all elements on
slides, such as:
Font styles
Placeholder sizes and positions
Background designs
Color schemes
Alignments
Making a change on the Slide Master
enables changes to all individual slides at
once
For example, action buttons or a logo can be
added to every slide

Insert Hyperlink
Click Insert
Hyperlink
button
Place in
document
Choose item to
link to
Select text for
hyperlink
The Slide Master
Placeholder
for title
Placeholder for
bullets
Placeholder
for slide
number
Slide Master
command
Placeholder
for footer
Placeholder
for date
Hands-on Exercise 1
Title of Exercise: Introduction to Color
Schemes, Sound, and the Slide Master
Objective: to change a color scheme; to
record a sound, then insert the sound onto a
slide; to use the Slide Master to add action
buttons to every slide.
Input file: PowerPoint Quiz
Output file: PowerPoint Quiz Solution
Presentations on the Web
PowerPoint presentations can become
Hypertext Markup Language (HTML) Web
pages
Use the Save As Web Page command to
convert a presentation to HTML
Presentations converted to HTML can be viewed
in Internet Explorer
A presentation saved as HTML can be
uploaded to a Web server to view locally on
an intranet or on the Internet
Save As Web Page
Save As Web
Page command
File name
File type
View in Internet Explorer
Hands-on Exercise 2
Title of Exercise: Presentations on the Web
Objective: to save a presentation as a Web
page, then view the result in Internet
Explorer; to modify the newly created Web
document in PowerPoint.
Input file: Create a Quiz
Output file: Constitution Quiz
Narrating a Presentation
Use the Record Narration command to
record a sound file
Sound files can be linked to or embedded in a
presentation
A sound icon is placed on each slide that has an
embedded sound file
Slides can be set to automatically play sound
files

Narrating a Presentation (continued)
Cautions:
Practice your script before recording
Sounds files can grow very large
Linking sound files decreases the size of a
presentation, but makes it hard to copy

Broadcasts and Online Meetings
Web Broadcast
Live
Invite attendees to view
Recorded
Uploaded to a Web server to view at anytime
Online Meeting
Two-way communication

Record Narration
Record Narration
command
Set Microphone
Change Quality
A Broadcast
View first
slide
Pause
button
View
Previous
Slides button
Custom Show
Custom
Show
Hands-on Exercise 3
Title of Exercise: Narrating a Presentation
Objective: add narration to a presentation;
create a custom show within an existing
presentation.
Input file: Welcome to Computers 101
Output file: Welcome to Computers 101 Solution
Summary
To record sound you will need certain hardware,
such as a sound card, speakers, and a
microphone
Action buttons, hyperlinks, and hidden slides
provide additional flexibility
The Slide Master controls common elements
The Save As Web Page command saves a
presentation as a Web page
Video/audio can be recorded and broadcast

End-of-chapter Exercises
Multiple Choice
Practice Exercises
Exercise 1 A Modified Quiz
Exercise 2 Expanded Constitution Quiz
Exercise 3 Nutrition Quiz
Exercise 4 A Business Plan
Exercise 5 Photographs on the Web
Exercise 6 Brainstorming Session
Exercise 7 Copyright and the Law
Exercise 8 Navigating Within a Presentation

End-of-chapter Exercises
Mini Cases
Case 1 FTP for Windows
Case 2 Speech Recognition
Case 3 Windows Media Player
Case 4 Searching for Sound
Questions

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Exploring Microsoft PowerPoint 2003 Chapter 4 1

Committed to Shaping the Next Generation of IT Experts.

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