Integration of

Marketing/Material/Production/Finance system for

Packaged Milk

Compiled By
Pramita Athikary
Kavita Baeet
Priya Madhavan
Vibha Sahu
Neelam Rathod
Prachiti Jambavdekar
Prasad Jambavdekar
Nimish Shah
JOURNEY OF THE PRODUCT
 Transaction processing system

Suppliers
Suppliers Inbound
InboundLogistics
Logistics Production
Production

Transaction
Transaction Delivery
Delivery Customer
Customer
a) Supply Chain direct to customer
Information Flow

Transfer Transfer Transfer Transfer

Suppliers Manufacturing Distribution Retail Outlet Customer
Cash
Flow
Supply Chain Organization

b) Supply Chain including wholesalers and retailers

 Point-of-sale (POS) terminals
Batch Transaction processing v\s. Real time transaction processing

Customer
receipt

Inventory MIS
UPC/quantity database

Main Server POS system

UPC/quantity
Purchase
UPC Price database Inventory
report

Product
Database
 Documents
Input Processing
& reports

Documents:
Documents:
Internally
Internallygenerated
generated
transactions: •• pick
picklist
list
transactions:
Database ••
••shipped
shippedorders
orders cheques
chequestotovendors
vendors
••purchase •• receiving
receivingnotices
purchaseorders
orders notices
Database
Databaseupdate:
update: •• paycheques
••employee
employeetime
time paycheques
cards
cards ••customer
customerorders
orders Operational
Operationalreports:
reports:
Externally
Externally ••inventory
inventory •• finished
finishedproduct
product
generated
generated ••purchase
purchaseorders
orders inventory
inventorystatus
status
transactions:
transactions:
••customers
customers •• raw
rawmaterials;
materials;
••customer
customerorders
orders packing
packingmaterials;
materials;
••suppliers
suppliers spare
••vendor
vendorinvoices
invoices spareparts;
parts;inventory
inventory
status
status
••customer
customerpayments
payments
 Databases

Operations

Daily Updates
Operational Database Marketing Database

Finance Department Marketing Department

Reports & Analysis
Tr &
an
sa ns
c it o es
tio o s
ns rom pon
P s
Re

Customers & Prospects

 Database and Validation

 Marketing System
 Invoices-cum-challan – update finished good stock
 Client_POs/Requisition – update Inv-cum-challan to Client-
Pos/Requisition
 Generate / Get Sales Forecast
 Get pending Orders for dispatches

 Production & Material System

 Log-on to Finished Goods Inventory
 Log-on to Pending Orders
 Log-on Sales Forecast
 Identify WIPs
 Plan for Production – Machinery/Plant allocation
 Raw/Packing Material Planning/ required
 Labour allocation
 Funds Required
 Database and Validation
Finance system

STRATEGIC SYSTEMS
a. Strategic Planning b. Ratios and Financial Health
c. Merger and Acquisition Analysis
INTERNAL EXTERNAL
ENVIRONMENT TACTIAL SYSTEMS ENVIRONMENT
Top Management a. Budgeting Preparation and Control
Govt.
Operation/ b. Investment Management
Vendors
Production c. Capital Budgeting d. Cost Analysis and Control
Clients
Marketing e. Tax Management f. Auditing
CA Companies
HRM g. Financial Planning
Suppliers
Engineering Customers
Business Partners
OPERATIONAL AND
TRANSACTION PROCESSING
SYSTEMS
a. The General Ledger b. Sales Order Processing
c. Accounts Payable and Receivable
d. Receiving and Shipping
e. Payroll f. Inventory Management
g. Periodical Reports & Statements
 Integration of all the Systems

Material
Marketing System
System
ChecksInputM aterialsInventory
Subm itsPOtoapprovedVendors
InvoicesandPendingorders InputMaterial Recd
SalesForecastperiodwise Issuesm adetoProduction

ProductInventory Productavailability
checksW IPs D ispatchesm ade
ProductionPlan Saleseffected
CollectionsandPaym ents
Pendingcollectionsandpaym ents
Production FundFlowstatem ent
System Finance
System
Network Management System
FLOW CHART

Customer
Customer

Customer Place Receives Item

Requests Purchase
Product Order
Receivables
Accounts

Specify line item

Enabled
Procurement

Purchase Create Approve PO &

Provide
Requisition Purchase Communicate
Approval
created Order to Supplier
Department

Receive items
Shipping

against the PO Ship Decrement

Pick Releases
Linked to the Confirm Inventory
Sales Order
Suppliers

Supplier
Shipment of receives
Communicate ASN product tp the Payment
organization
Finance (Payables & Receivables)

NO

Sent for
Does Process
Supplier Buyer/ Is there
invoice No & Pay
submits Yes Requestor for a Non-
needs Invoice
Invoice Approval/ conformity
Approval
Resolution

Yes

Create Sales Sent for

Orders Approval Create
Manage Cash
Customer
Collection Application
Invoice