Awareness Training

ISO14001:2004
26 & 27 Apr 2014
Course Outline
Introduction to ISO/EMS
Benefits of EMS
Key Vocabulary
ISO14001 Series
EMS Principles
Requirements of ISO 14001:2004 standard

What is ISO
ISO - International Organization for
Standardization
Non-Governmental organization
Began its official functions on February
23, 1947
ISO from Greek word ISOS meaning
equal

Family of ISO14000 Standard
ISO 14001:2004
ISO 14004:2004
ISO 19011:2002

What is ISO 14001?
International Standard that establishes
the frame work for an Environmental
Management System
Similar to TS 16949 but focuses on
environmental activities
Established in 1996 and amended in
2004
Completely voluntary
Why obtain EMS (Benefit)
Customer Requirement
Help get new business
Control and Minimize
Environmental Impact of
organizations operations
Insure Organization meets all legal
and customer requirements
Reduce Costs


Key Vocabulary
Environment
Document
Environmental Policy
Environmental Aspect
Environmental Impact
Nonconformity



EMS Model
Environment
al Policy
Planning
Implementation
& Operation
Checking
Management
Review
EMS Implementation Cycle
Environmental
Policy
Organization
& Personnel
Regulations,
aspects &
impacts
Objectives
& Targets
Manageme
nt
Programs
Manageme
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Procedures
Operationa
l Control
Records
EMS
Audits
Mgt
Review
What Does An EMS Do
Establishes the EMS Policy,
Objectives and Targets
Prevents problems rather than fixing
them later
Provides evidence of compliance
Makes effort for continual
improvement

What does An EMS Do
Requirements of EMS
4.1 General
What to establish?
PDCA cycle policy, document, do and act, rectify
and improvement continually

DOCUMENT + PROCEDURE = QUALITY
MANUAL

Scope of EMS?


Requirements of EMS
Requirements of EMS
4.2 EMS Policy
appropriate to nature vs org. activity
continual improvement
comply to all legal requirement/local authority
document, implement and maintain
communicate internal/external




Requirements of EMS
4.2 EMS Policy
Continous Improvement
0bey the Law
Prevent Pollution
Remember COP
Environmental Policy is posted in the public area
canteen, office entrance, main lobby etc


4.2 EMS Policy
How do I help Continuous
Improvement?
ABCs current improvement project is
to reduce electrical usage by installing
NEW lighting energy saving bulb
Employees can help by looking for
new ways to conserve energy or
improve recycling and provide these to
your supervisor - procedure
4.2 EMS Policy
How do I obey the LAW?
EQA 1974
WW effluent
Schedule Waste Reg. 2005
Clean Air Reg 1978
Factory & Machinery Act
Lifting Device
HVAC guideline by DOSH
4.2 EMS Policy
How do I Prevent Pollution?
Control my Electrical Usage
Proper Waste Disposal
Recycle Cardboard, Plastic, Steel, Batteries
Waste Alcohol Disposal
Minimize Scrap
Promptly Report any Spills or Leaks
Properly Label and Store Chemicals

4.2 EMS Policy model of EMS Policy

ABC Sdn Bhd , is committed to maintain its Environmental management System in sound
state. It stresses strict compliance of all applicable rules and regulations, maximizing resource
utilization and reduction in waste generation. To adhere to its commitments and values the
company shall endeavor to:-
Regularly set and review objectives for continual improvement in work environment
performance.
Ensure compliance of all required statutory, legal and regulatory norms and strive to
achieve beyond set and new standards.
Ensure safe working environment through continuous monitoring and controlling work
place hazards with a view to protect our employees and community.
Conserve key resources like water, air, fuel, raw material and energy by monitoring and
optimizing their use
Policy will be made available to relevant parties and communicated to all employees for
awareness and to encourage their active participation in the environment management
system.
ABC Sdn. Bhd re-affirms its commitment to provide cleaner, healthier and sustainable
environment to all.
PRESIDENT
4.3.1 Environmental Aspect & Impact
4.3.2 Legal and other requirment
4.3.2 Objective, Target and Programme
Requirements of EMS
4
.
3

P
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N
N
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Requirements of EMS
4
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3

P
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A
N
N
I
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4.3.1 Environmental Aspect & Impact
Key factors to consider :-
Emission to air release to water
releases to land use of raw material
and natural resources use of energy
energy emitted waste and by
product physical attibute e.g size,
shape,color



Requirements of EMS
4
.
3

P
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A
N
N
I
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4.3.1 Environmental Aspect & Impact
Identify Aspect & Impact
identify aspect which significant?
identify impact which significant?
- within the scope of activities
document and revise current
activity



Requirements of EMS
4
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3

P
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A
N
N
I
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G

4.3.1 Environmental Aspect & Impact Typical
Environmental Aspect
General trash
Spent aerosol cans
Welding fumes
Waste paint &
solvents
Automotive exhaust
Paint spray emissions
Car wash water
Compressed air use
Electricity
Natural gas
Wastewater
discharge
Storm water runoff
Storage tanks
Contaminated land
Requirements of EMS
4
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3

P
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N
N
I
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G

4.3.1 Environmental Aspect & Impact
Requirements of EMS
4
.
3

P
L
A
N
N
I
N
G

4.3.1 Environmental Aspect & Impact
Requirements of EMS
4
.
3

P
L
A
N
N
I
N
G

4.3.1 Environmental Aspect & Impact
Requirements of EMS
4
.
3

P
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A
N
N
I
N
G

4.3.1 Environmental Aspect & Impact Type of
Pollution
Air Pollution
Use of Aerosol Cans
Welding
Heat Treat Off Gas
Waste
General Trash
Used Oil
Waste Alcohol
Recycle Cardboard
Light Bulbs / Batteries

Water Pollution
Parts Washer
Air Compressor
Condensate
Sanitary Waste
Use Natural Resources
Electricity Use
Natural Gas Use
Oil Use
Potential Spills
Chemical / Oil
Storage

Requirements of EMS
4
.
3

P
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A
N
N
I
N
G

4.3.1 Environmental Aspect & Impact
Another example:
Activity Aspect Impact
1. Tanker carrying
oil
Oil
spillag
e
Land
contaminat
n
Water pollution
Requirements of EMS
4
.
3

P
L
A
N
N
I
N
G

4.3.1 Environmental Aspect & Impact
Requirements of EMS
4
.
3

P
L
A
N
N
I
N
G

4.3.2 Legal and other requirment
Legal Register identify?
SOP to meet regulated law, objective,
target and environmental aspects

e.g EQA 1974
Clean Air Regulation 40
Schedule Waste Regulation 2005





Requirements of EMS
4
.
3

P
L
A
N
N
I
N
G

DOCUMENT!!!
-Target measurable , practicable and
can be achieve.
- continual
improvement






4.3.2 Objective, Target and Program
Requirements of EMS
4
.
3

P
L
A
N
N
I
N
G

4.3.2 Objective, Target and Programme
Environmental Objectives include:
1. reduce using of A4 paper 10%/year
2. Reuse or recycle waste 50% by 2016
3.
4.
4.4.1 Resources, Role, Responsibility, Authority

Availability of resources
financial, human, machine, technology, expert
Management rep-committee



Role, responsibility and authority DOCUMENT
and COMMUNICATE






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4.4.1 Resources, Role,Responsibility, Authority






1. Ensure effectiveness of EMS
2. Performing EMS monitoring-report to
management






4.4 4.4
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4.4.2 Competancy, Training & Aweraness






-Provide ETE
-Retain record of training
-Training needs
-Establish SOP





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4.4.2 Competancy, Training & Aweraness

-Training plan environmental (ext/int)
- Subcontractor training
- On the job training
- Outsource partner







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4.4.2 Competancy, Training & Aweraness

-Emergency rehearsal
-Fire drill
-Oil Spillage control training









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4.4.3 Communication


Establish SOP for internal / external
communication
Talk to external parties green campaign






4.4
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4.4.4 Documentation
EMS policy and objective
Scope of EMS
EMS interaction
Records required by ISO and organisation






4.4
4.4.4 Documentation



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4.4.5 Control of document
approve and reapprove revision
revision
identify current revision
Records control



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4.4.6 Operational Control
Control Procedure to achieve EMS objective,
target, obey the law internal regulation by
management
Work Instruction
Checklist
Flow Chart
Pictorial instruction
Supplier and subcontractor procedure





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4.4.6 Operational Control
Recycling
Paper
Cardboard Plastic
Keep Wastes out of the Landfill
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4.4.6 Operational Control
Recycling
Light Bulbs Batteries
Keep Wastes out of the Landfill
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4.4.6 Operational Control
Waste Alcohol - Hazardous
Legal Requirements
Keep Sealed
Labeled
Date on label
when full
Approved
Waste Hauler
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4.4.6 Operational Control
USED OIL Non-Hazardous
Legal Requirements
Keep Closed
Labeled
Approved
Waste Hauler

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4.4.6 Operational Control
Spill Response
YOU = Notify your supervisor ASAP
Spill Kit for Oil Spill
Drain Cover
Spill Kit in Lab for
Acid Spill
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4.4.7 Emergency Preparedness and response
Establish and identify potential
emergency/accident
respond review rehearsal emergency
situation





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4.4.7 Emergency Preparedness and response





4.4
E.G FIRE EVACUATION PROCEDURE
How will the be notified? Alarm, PA, other
Evacuate building through nearest exit
See Posted Evacuation Plan
Meet at XXXXX
Supervisor will take head count
Receptionist will bring visitor book to account for
visitors
NO SMOKING during evacuation
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4.4
4.4.7 Emergency Preparedness and response

SEVERE WEATHER PROCEDURE
How will they be notified??
Take cover in the XXXXX
XXXXX will monitor weather conditions
XXXX will call the all-clear and you can then
return to work
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4.5.1 Monitoring and measurement
Regularly monitor significant aspect
Calibration
Record control




4.5
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4.5.2 Evaluation of Compliance
Evaluate performance vs legal requirement vs
other requirement
Keep record




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4.5
4.5.3 Nonconformity, CA & PA
Establish SOP identify, correct, cause of nc,
prevent potential NC.
Evaluate review effectiveness of the action
ROOT CAUSE + INVESTIGATION = ?
Keep record!!!





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4.5

4.5.4
Establish procedure identification, retrieval,
storage, retention, protection and disposal
method.
RECORD legible, identifiable and traceable





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4.5
4.5.5 Internal Audit
planned interval
check what? compliance and effectiveness of
EMS
report to management




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4.5
4.5.5 Internal Audit


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4.5
4.5.5 Internal Audit Typical Auditor Question
Does ABC have an Environmental Policy?
Yes, posted in break room, remember COP
What are ABCs significant environmental aspects
(activities)
Electrical Usage, Waste Alcohol Disposal
What are the environmental aspects of your job?
Electrical Usage, Waste Disposal, Recycling
How do you help prevent pollution
Control Electrical Usage and Proper Waste
Disposal / Recycling





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4.5
4.5.5 Internal Audit Typical Auditor Question
What would you do in the event of a fire or spill?
Evacuate/meet where? Or notify supervisor
Does ABC have any continuous improvement
programs?
Yes, reducing electrical usage with new
procedure during recess time , use energy saving
bulb for replacement new.
I can help by controlling electrical usage and
notifying my supervisor of any ideas to reduce
electricity or improve recycling
Who is the Environmental Management
Representative
Mr. XYZ, Quality Manager





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4.6
4.6 MR by management
planned interval
external complaint
EMS target and objective
audit report
CA and PA
previous MR result of action
changes need and recommendation




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Questions?
ALIAS BIN AHMAD EMS Trainer
Quality Harmony
Presenter:

Alias bin Ahmad
aires.asia@ymail.com
h/p : 019-4766780
Bandar Perda, Bukit Mertajam,
Penang, Malaysia
ALIAS BIN AHMAD EMS Trainer