COA Revised Chart of Accounts

for National Agencies

Legal Basis:
COA Circular No. 2013-002
Dated January 30, 2013
January 01, 2014
Effectivity:
Objectives:
To provide new accounts for the adoption of the
Philippine Public Sector Accounting Standards
(harmonized with IPSAS)

To provide uniform accounts for national
government accounting and budget systems to
facilitate the preparation of harmonized financial
and budgetary accountability reports

To expand the account code from three (3) digits
in the NGAS Chart of Accounts to eight (8) digits,
to allow expansion or creation of new accounts as
may be necessary to implement new standards or
policies.

The COA Revised Chart of Accounts
is integrated in the Unified Account
Code Structure (UACS) under the
Philippine Public Financial
Management (PFM) Reform Program
jointly undertaken by DBM, DOF and
COA.
Major Changes
a. Coverage is limited only to all
national government agencies

b. Expanded account code structure -
from three (3) digits to eight (8)
digits

Account Code Structure
Account Groups:
Codes are assigned to account groups to facilitate
location of accounts in the general and subsidiary
ledgers, to provide systematic arrangement and
classification of accounts and facilitate
preparation of the consolidated financial reports
as follows:
Code Account Groups
1 Assets
2 Liabilities
3 Equity
4 Income
5 Expenses

Asset Without Contra Account
Ex. Cash, Collecting Officer
Asset Without Contra Account
Ex. Accounts Receivable
Major Changes
c. New Accounts were provided for
the implementation of the
Philippine Public Sector
Accounting Standards

New Accounts
Example

1 02 01 010 Financial Assets Held for Trading in compliance with IPSAS 28-30
1 02 02 011 Allowance for Impairment -
Investments in Treasury Bills -
Local
in compliance with IPSAS 29 (Financial Instruments -
Recognition and Measurement)
1 03 02 020 Finance Lease Receivable in compliance with IPSAS 13 (Leases)
1 03 02 021 Allowance for Impairment -
Finance Lease Receivables
in compliance with IPSAS 13 (Leases)
1 05 01 020 Investment Property, Buildings in compliance with IPSAS 16 (Investment Property)
1 05 01 021 Accumulated Depreciation -
Investment Property, Buildings
in compliance with IPSAS 16 (Investment Property)
1 05 01 022 Accumulated Impairment Losses -
Investment Property, Buildings
in compliance with IPSAS 26 (Impairment of Cash
Generating Assets)
Major Changes
d. Some accounts were deleted since
these accounts are for use by local
government units or government-
owned and/or controlled corporations
while other accounts are no longer
applicable to national government
agencies.

Deleted Accounts
Example

Major Changes
e. Some accounts were either
expanded or compressed. For
instance, expense accounts for
repairs and maintenance and
depreciation of property, plant and
equipment which were previously
presented per asset account were
compressed based on the major
account classification.
Compressed Accounts
Example

Repairs and Maintenance
811 Repairs and Maintenance - Office
Buildings
5 02 13 040 Repairs and Maintenance - Buildings
and Other Structures
812 Repairs and Maintenance - School
buildings
813 Repairs and Maintenance - Hospitals
and Health Centers
814 Repairs and Maintenance - Markets and
Slaughterhouses
815 Repairs and Maintenance - Other
Structures
Depreciation
911 Depreciation - Office Buildings 5 05 01 040 Depreciation - Buildings and Other
912 Depreciation - School Buildings
Structures
913 Depreciation - Hospitals and Health
Centers
914 Depreciation - Markets and
Slaughterhouses
915 Depreciation - Other Structures
Expanded Account
716 Subsistence, Laundry and Quarters 5 01 02 050 Subsistence Allowances
Allowances 5 01 02 060 Laundry Allowances
5 01 02 070 Quarters Allowances
Example

UNIFIED ACCOUNTS CODE STRUCTURE (UACS)

FUNDING SOURCE
6 Digits
ORGANIZATION
12 digits
LOCATION
9 digits
MFO/
PROGRAM,
ACTIVITY
and
PROJECT
9 digits
OBJECT CODE
10 digits
Financing
Source
1 digit
Authorization
2 digits
Fund
Categor
y
3 digits
Department
2 digits
Agency
3 digits
Operating
Unit
7 digits
Region
2 digits
Province
2 digits
City,
Municipality
2 digits
Barangay
3 digits
MFO/PAP
Code
9 digits
COA
CoA*
Object
8 digits

Sub-Object
2 digits
Required Required Required Required Require
d
Optional Optional Unique for
each
Department/A
gency
Uniform across
Government
* Chart of Accounts
The Unified Account Code Structure (UACS)
Jointly developed by DBM, DOF and COA

It is a government-wide coding framework
to provide a harmonized budgetary and
accounting code classification that will
facilitate reporting of actual revenues and
collections and expenditures compared with
programmed revenues and expenditures,
starting fiscal year 2014
The UACS is to be adopted in identifying,
aggregating, budgeting, accounting, auditing
and reporting the financial transactions of the
government.

Enhance the quality and timeliness of financial
data for the generation of the required reports
and analysis of the same.

Strengthen financial controls and
accountability.
Key Elements of the UACS
Funding Source Codes: Six (6) digit code to
reflect the Financing Source, Authorization and
Funding Category

Organization Codes: Twelve (12) digit code to
reflect the Department, Agency and Sub-Agency
or Operating Unit/Revenue Collecting Unit
Location Codes: Nine (9) digit code to reflect
the Region/Province/Municipality/Barangay
following the Philippine Standard Geographic
Code prescribed by the National Statistical
Coordination Board

Major Final Output (MFO)/Program, Activity and
Project (PAP) codes: Nine (9) digit code to
reflect the MFO/PAP codes

Object codes: Assets, Liabilities, Equity,
Revenues, and Expenses following the COA
Chart of Accounts by object and sub-objects
provided by BTr, BIR, DOF, BOC and DBM