MICROSOFT PROJECT PRESENTATION (MS PROJECTS)

What is a project?
Definition: A project is a series of tasks that will culminate in the

creation or completion of some new initiative, product, or activity by a specific end date. Some project examples include an office move, a new product launch, the construction of a building, and a political campaign. It is never the same project twice for example, this year's product launch is different from last year's product launch.

What is project management?

Project Management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

What is MS Project?
Microsoft Project is a leading application from Microsoft Corporation in the field of project management.

MS Project is program that provides assistance in planning, tracking and evaluating timelines, resource usage and expenditures in your project.

Introduction
Microsoft project is a flexible software application for: Creating Schedule Graphics Estimating Resource Requirements Analyzing Task Dependencies Tracking Project Progress

Contd
It can be used to provide a graphical presentation of your project schedule, where you simply list the tasks and assign task durations or dates. While that approach may enable you to present a schedule picture to management, it is not adequate for managing a project with any size, complexity, or risk.

Features at a Glance
Microsoft Office Compatibility
Excel and Outlook Import Easily import and leverage data from Microsoft Excel and Microsoft Outlook to start a Microsoft Project plan. Smart Tags Get automatic, contextual suggestions alerting you of alternative scheduling options. Presentation Wizard Transfer project data smoothly to Microsoft PowerPoint, Microsoft Word, or Microsoft Visio. Add-In for Visio diagramming Create a Work Breakdown Structure (WBS) chart in Visio from Project data.

Features

-contd

Planning and Tracking Tools Gantt Charts, Calendars, Network Diagrams, and Task Sheets Present project data in versatile views. Additional project templates Jump-start common projects and promote consistency. Interactive, Step-By-Step Planning Aide Set up and manage projects effectively with the Project Guide. Multiple Baselines Track status over project life cycle with 11 full baselines. Add-In for comparing project files Compare two versions of the same project and report the results.

Features
Reporting and Information Sharing

-contd

Resource Management

Printing Wizard Easily format and print concise project plans. Project information sharing Share project-related documents using a Microsoft Windows SharePoint Services workspace
Resource availability graphs Evaluate resource workload and availability, and resolve over-allocations. Resource information import Import resource information from Microsoft Active Directory or a Microsoft Exchange address book.

Key reasons for using MS Project

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Effectively manage and understand project schedules Get productive quality Leverage existing data Build professional charts and diagrams Effectively communicate information Gain greater control of resources and finances Quickly access the information you need Track projects according to your needs Customize office project to your needs Get office project assistance when you need it

Key reasons for using MS Project

Effectively manage and understand project schedules. Set realistic expectations with project teams, management, and customers using Office Project Standard 2007 to build schedules, allocate resources, and manage budgets. Understand the schedule with features such as Task Drivers for tracing the source of issues, Multiple Level Undo for testing scenarios, and Visual Cell Highlighting for automatically shading the tasks affected by a change. Get productive quickly. The Project Guide, an interactive step-by-step planning aide, helps you quickly master the project management process. Customizable for different methodologies, this tool walks you through creating a project, assigning tasks and resources, tracking and analyzing data, and reporting results. Intuitive toolbars, menus, and other features enable you to quickly master project management fundamentals.

Leverage existing data. Office Project Standard 2007 integrates smoothly with other Microsoft Office system programs. Build projects with a few keystrokes by converting existing task lists in Microsoft Office Excel and Microsoft Office Outlook into project plans. Resources can be added to projects from Microsoft Active Directory or from a Microsoft Exchange Server address book.

Build professional charts and diagrams. Analyze and report Project data in professional reports and charts by using the Visual Reports engine, which generates templates for Visio diagrams and Excel charts based on Project data. You can share templates you build with other users. Or you can choose from a list of customizable, readyto-use report templates.

Effectively communicate information. Easily present information in various formats according to the needs of stakeholders. You can format and print one-page schedules or other reports. Use the Copy Picture to Office Wizard to smoothly export Project data into Microsoft Office Word for formal documents, Office Excel 2007 for custom charts or spreadsheets, or Microsoft Office PowerPoint for crisp presentations. Gain greater control of resources and finances. With Office Project Standard 2007, you can easily assign resources to tasks and adjust their assignments to resolve conflicts over allocations. Control finances by assigning budgets to projects and programs. Improve your cost estimates with Cost Resources.

Quickly access the information you need. You can group Project data by any predefined or custom field. This saves you time by consolidating data so you can quickly locate and analyze specific information. Easily identify changes between different versions of a projectthus, efficiently tracking scope and schedule changes.

Track projects according to your needs. A rich set of predefined or custom metrics helps you track data (percent complete, budget versus actual, earned value, and the like) relevant to your needs. You can track project performance over the project lifespan by saving project snapshots in up to 11 baselines.

Customize Office Project 2007 to your needs. Tailor Office Project Standard 2007 specifically to your project. Choose custom display fields that integrate with your project schedule. Modify toolbars, formulas, graphical indicators, and reports. XML, Microsoft Visual Basic for Applications (VBA), and Component Object Model (COM) add-ins facilitate data sharing and creation of custom solutions. Get Office Project 2007 assistance when you need it. Office Project Standard 2007 provides a wealth of assistance to novice and experienced users. It includes a robust Help search engine, smart tags, and wizards. Further enhancements include online access (requires Internet connection) to training courses, templates, articles, and more.