How to make an effective presentation?

Presentation Skills

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Objectives of this session

At the end of this session, you should be able to Plan, design and deliver presentations Use eye contact, body language and voice in the presentation Develop good visual aids Respond to questions in an effective manner
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Steps
Planning Designing Delivering Use of visuals

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Planning

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Planning (why and who)

Why Reason for presentation Impact on audience Who Age Knowledge of the subject Cultural make up Size Time available
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Designing: Preparation (structure)

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Introduction: greet the audience, title, about yourself, your experience in the field Middle: Content: what and why Emphasize using real life examples; use pictures, graphs, tables and animations Conclusion: why is this important or relevant Summary in brief Draw conclusions References Thanks the audience/other person

Designing: Preparation (structure)

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Delivering

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Delivering: Presentation
Vary voice Body language Eye contact Timing Speed Get audience to talk Read your audience
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Use of Visuals

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Delivering: Voice
Voice Intelligibility Articulation Pronunciation Vocalized pauses Overuse of stock expressions Substandard grammar
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Voice Variability Rate of speech Volume Pitch or tone Emphasis

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Delivering: Body Language

NO-NOs Lean on or grip the podium Rock or sway in place Stand immobile Use a single gesture repeatedly Examine or bite your fingernails
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Body Language
NO-NOs Cross your arms in front of your chest Use obviously practiced or stilted gestures Chew gum or eat candy Click or tap your pen, pencil or pointer
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Body Language
NO-NOs Lean into the microphone Shuffle your notes unnecessarily Tighten your tie or otherwise play with your clothing Crack your knuckles Jangle change or key in your pocket
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Delivering: Eye Contact

Never let them out of your sight. Looking them in the eye makes them feel that they are influencing what you say. Eye contact allows the presentation to approximate conversationthe audience feels much more involved.
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How You Say it Matters

VERBAL SKILLS

BODY LANGUAGE

Slow down! Dont read your slides use as cues Vary voice tone (conversational) Genuine enthusiasm SPEAK-UP

Eye contact Stand straight breathe Dont over gesture with pointer, etc. Face your audience

Questions & Answers

Beginning of a whole new interactive presentation Opportunity to make a point Most presentations are won or lost here
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Questions & Answers

Anticipate lines of questioning Rehearse Dont rank questions Keep answers brief Be honest (no nonsense answers) Avoid negative words
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Dont repeat negative questions Clarify question Defer to experts Move your eyes off questioner If negative, end your response focused on somebody else
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THE RULE

NEVER argue with a member of the audience.

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Instead
Look at the questioner. Remain neutral and attentive. Listen to the whole question. Pause before you respond. Address the questioner, then move your eyes to others.
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21-Jan-14

Objectives of this session

At the end of this session, you should be able to Plan, design and deliver presentations Use eye contact, body language and voice in the presentation Develop good visual aids Respond to questions in an effective manner
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Make sure you have finished speaking before your audience has finished listening. -Dorothy Sarnoff
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We Can Speech

http://www.public-speaking.org/public-speaking-articles.htm http://spot.pcc.edu/~dwerkman/schedule1.html

THANK YOU.
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