Module 8

Automatic Account Determination

Account Determination
When you enter a goods movement (inventory receipt, inventory withdrawal, variances, etc.), you do not have to make a G/L account entry as the R/3 system automatically makes the correct entries to the appropriate accounts. Automatic Account Determination is set in Customizing (IMG)

Valuation Grouping Code

Allows the same account determination rules to be used in multiple plantseven with different company codes Assign a valuation grouping code to the valuation area, then use the valuation grouping code in automatic account assignment

Automatic Account Determination

Hierarchical Process (classification) Chart of Accounts/Company Code Valuation area/grouping code Transaction/Event Key (from transaction being executed) Goods Receipt Modifier (if applicable) Valuation Class (from material master)

All specified at time of transaction

Automatic Account Determination

Transaction Keys determine what is happening to the material Received from vendor Issued from warehouse to production Received from production to warehouse Determined in transaction, but the Transaction Key is not the same as the Transaction Code

Automatic Account Determination

Transaction Keys: BSX: Inventory Postings GBB: Offsetting Entry for Inventory Postings DIF: Materials Management Small Differences PRD: Cost (price) differences WRX: Goods receipt / inv. receipt clearing acct

Transaction Keys

Valuation Class
The Valuation Class is an entry in the accounting view of the material master. It can be used in Automatic Account Determination to specify different accounts for different types of material. More than one valuation class can be defined for a material type (e.g. there may be more than one valuation class for raw materials).

Valuation Class
Valuation Classes for Fitter Snacker 3000: Raw Materials 7900: Semi-finished 7920: Finished

General Account Modifier

The General Account Modifier provides additional detail about what is happening to the material.
General Account Modifier Usage

AUF
BSA

Goods Receipt From Production Order post to production settlement

Goods Receipt Into Initial Stock only used once for posting inventory off-set for initial stock data load

VAX
VBR

Goods Issue To Sales - post to Cost of Goods Sold (COGS)

Goods Issue to Consumption - post to material consumption (i.e., expense>revenue) (e.g., goods issue to job or production order)

Automatic Account Determination

From Transaction: Company Code Chart of Accounts Transaction Key (not same as transaction code) General Account Modifier (if applicable) From Material Valuation Class Determines: G/L Account for Posting

Automatic Account Determination

CHFS BSX 00AP 3000 Account 200000

Posting Keys
A two-digit numerical key that determines the way line items are posted to G/L Accounts. This key determines several factors including the:

Account type Type of posting (debit or credit) Layout of entry screens

Customer Debit Credit 01 11 Vendor 21 31 G/L Account 40 50