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Understand Tables
Know how to create, edit, and use Tables Investigate nesting Tables
by choosing from a selection of pre-formatted tables complete with sample data or by selecting the number of rows and columns that you want. You can insert a table into a document, or you can insert one table into another table to create a more complex table.
Create a table
Draw a table
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You can create a table by drawing the rows and columns that you want or by converting text to a table. Click where you want to create the table. On the Insert tab, in the Tables group, click Table, and then click Draw Table. The pointer changes to a pencil. To define the outer table boundaries, draw a rectangle. Then draw the column lines and row lines inside the rectangle. To erase a line or block of lines, under Table Tools, on the Design tab, in the Draw Borders group, click Eraser. Click the line that you want to erase. When you finish drawing the table, click in a cell and start typing or insert a graphic.
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Insert separator characters such as commas or tabs to indicate where you want to divide the text into columns. Use paragraph marks to indicate where you want to begin a new row. For example, in a list with two words on a line, insert a comma or a tab after the first word to create a twocolumn table. Select the text that you want to convert. On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table. In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that you used in the text. Select any other options that you want.
cell. Under Table Tools, on the Layout tab, click the Rows & Columns Dialog Box Launcher. Click one of the following options.
Click this: Shift cells right To do this: Insert a cell and move all other cells in that row to the right. NOTE Word does not insert a new column. This may result in a row that has more cells than the other rows. Shift cells down Insert a cell and move the existing cells down one row. A new row is added at the bottom of the table. Insert a row above the cell that you clicked in. Insert a column to the left of the cell that you clicked in.
row. Under Table Tools, on the Layout tab, do one of the following:
To add a row above the cell, click Insert Above in the Rows and Columns group. To add a row below the cell, click Insert Below in the Rows and Columns group.
a column. Under Table Tools, on the Layout tab, do one of the following:
To add a column to the left of the cell, click Insert Left in the Rows and Columns group. To add a column to the right of the cell, click Insert Right in the Rows and Columns group.
Select the cell that you want to delete by clicking its left edge. 2. Under Table Tools, click the Layout tab. 3. In the Rows & Columns group, click Delete, and then click Delete Cells. 4. Click one of the following options:
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Delete a row
Select the row that you want to delete by clicking its left edge. 2. Under Table Tools, click the Layout tab. 3. In the Rows & Columns group, click Delete, and then click Delete Rows.
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Delete a column
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Select the column that you want to delete by clicking its top gridline or top border.
Under Table Tools, click the Layout tab. 3. In the Rows & Columns group, click Delete, and then click Delete Columns.
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Split cells
Click in a cell, or select multiple cells that you want to split. 2. Under Table Tools, on the Layout tab, in the Merge group, click Split Cells.. 3. Enter the number of columns or rows that you want to split the selected cells into.
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To copy the table, press CTRL+C. To cut the table, press CTRL+X.
Place the insertion point where you want the new table. 5. Press CTRL+V to paste the table in the new location.
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Format a table
After you create a table, Microsoft Office Word 2007 offers you many ways to format that table. If you decide to use Table Styles, you can format your table all at once, and even see a preview of what your table will look like formatted in a particular style before you actually apply the style. You can create a custom look for tables by splitting or merging cells, adding or deleting columns or rows, or adding borders. If you're working with a long table, you can repeat the table headings on each page on which the table appears. To prevent awkward page breaks that disrupt the flow of your table, you can also specify just how and where the table should break across pages.
Under Table Tools, click the Layout tab. In the Table group, click Select, and then click Select Table. Under Table Tools, click the Design tab. In the Table Styles group, click Borders, and then do one of the following: Click one of the predefined border sets. Click Borders and Shading, click the Borders tab, and then choose the options that you want.
Insert a cell and move all other cells in that row to the right. NOTE This option may result in a row that has more cells than the other rows.
Insert a cell and move remaining existing cells in that column down one row each. A new row will be added at the bottom of the table to contain the last existing cell. Insert a row just above the cell that you clicked in. Insert a column just to the right of the cell that you clicked in.
Add a row
Click in a cell that is located just below or above where you want to add a row. 2. Under Table Tools, click the Layout tab. 3. Do one of the following:
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To add a row just above the cell that you clicked in, in the Rows and Columns group, click Insert Above. To add a row just below the cell that you clicked in, in the Rows and Columns group, click Insert Below.
Add a column
Click in a cell that is located just to the right or left of where you want to add a column. 2. Under Table Tools, click the Layout tab. 3. Do one of the following:
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To add a column just to the left of the cell that you clicked in, in the Rows and Columns group, click Insert Left. To add a column just to the right of the cell that you clicked in, in the Rows and Columns group, click Insert Right.
2. Under Table Tools, click the Layout tab. 3. In the Rows & Columns group, click Delete, and
Click in the row that you want to appear on the next page. 2. Press CTRL+ENTER.
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Select the column that you want to sort. Under Table Tools, on the Layout tab, in the Data group, click Sort. Under My list has, click Header row or No header row. Click Options. Under Sort options, select the Sort column only check box. Click OK.
Select the column that you want to sort. Under Table Tools, on the Layout tab, in the Data group, click Sort. Under My list has, click Header row or No header row. Click Options. Under Separate fields at, click the type of character that separates the words or fields that you want to sort, and then click OK. Under Sort by, in the Using list, select which word or field you want to sort by. In the first Then by list, enter the column that contains the data that you want to sort by, and then in the Using list, select which word or field you want to sort by. If you want to sort by an additional column, repeat this step in the second Then by list.
3. Do one of the following: To move the selected item, drag it to the new location. To copy the selected item, hold down CTRL while you drag it to the new location.
Practice
You can place one table inside another to further
separate information, visually. This can be referred to as nesting. Practice placing an entire table inside a particular cell of another table.
Section Review
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What is a Table; what does it look like? What sort of data can a Table present? How do you create a Table? What is one way to edit the Table? What does it mean to nest a Table? Describe one way to format Tables .
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view tracked changes and comments while you work in a document. By default, Microsoft Office Word 2007 uses balloons to display deletions, comments, formatting changes, and content that has moved. If Balloons show formatting changes, comments, and you want to see all of your deletions. changes inline, you can NOTE To prevent you from inadvertently change settings so that distributing documents that contain tracked changes and comments, Word displays tracked changes and tracked changes and by default. Final Showing Markup is the comments display the way comments default option in the Display for Review box. you want.
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Open the document that you want to revise. On the Review tab, in the Tracking group, click the Track Changes image. To add a track changes indicator to the status bar, right-click the status bar and click Track Changes. Click the Track Changes indicator on the status bar to turn track changes on or off. Make the changes that you want by inserting, deleting, moving, or formatting text or graphics. You can also add comments.
NOTE If you use change tracking and then save your document as a Web page (.htm or .html), tracked changes will appear on your Web page.
Insert a comment
Type a comment 1. Select the text or item that you want to comment on, or click at the end of the text. 2. On the Review tab, in the Comments group, click New Comment. 3. Type the comment text in the comment balloon or in the Reviewing Pane. NOTE To respond to a comment, click its balloon, and then click New Comment in the Comments group. Type your response in the new comment balloon.
Delete a comment
To quickly delete a single comment, right-click the
comment, and then click Delete Comment. To quickly delete all comments in a document, click a comment in the document. On the Review tab, in the Comments group, click the arrow below Delete, and then click Delete All Comments in Document.
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On the Review tab, in the Tracking group, click the arrow next to Show Markup. To clear the check boxes for all reviewers, point to Reviewers, and then click All Reviewers. Click the arrow next to Show Markup again, point to Reviewers, and then click the name of the reviewer whose comments you want to delete. In the Comments group, click the arrow below Delete , and then click Delete All Comments Shown.
NOTE This procedure deletes all comments from the reviewer that you selected, including comments throughout the document. TIP You can also review and delete comments by using the Reviewing Pane. To show or hide the Reviewing Pane, click Reviewing Pane in the Tracking group. To move the Reviewing Pane to the bottom of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal.
Change a comment
If comments aren't visible on the screen, click Show Markup in the Tracking group on the Review tab. Click inside the balloon for the comment that you want to edit. Make the changes that you want. NOTE If the balloons are hidden or if only part of the comment is displayed, you can change the comment in the Reviewing Pane. To show the Reviewing Pane, in the Tracking group, click Reviewing Pane. To make the reviewing pane run across the bottom of your screen rather than down the side of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal. To respond to a comment, click its balloon, and then click New Comment in the Comments group. Type your response in the new comment balloon.
ensuring that all tracked changes have been removed from your document and won't show up to others who might view your document. The summary section at the top of the Reviewing Pane displays the exact number of visible tracked changes and comments that remain in your document. On the Review tab, in the Tracking group, click Reviewing Pane to view the summary at the side of your screen. To view the summary across the bottom of your screen instead of on the side of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal. To view the number of each type of change, click Show Detailed Summary.
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On the Review tab, in the Changes group, click Next or Previous. Do one of the following:
In the Changes group, click Accept. In the Changes group, click Reject. In the Comments group, click Delete.
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Accept or reject changes and delete comments until there are no more tracked changes or comments in your document.
To ensure all tracked changes are accepted or rejected and that all comments are deleted, on the Review tab, in the Tracking group, click Reviewing Pane. The summary section at the top of the Reviewing Pane displays the exact number of tracked changes and comments that remain in your document.
On the Review tab, in the Changes group, click Next or Previous. 2. Click the arrow below Reject , and then click Reject All Changes in Document.
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Clear all check boxes except for the ones next to the types of changes that you want to review.
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Point to Reviewers, and then clear all check boxes except for the ones next to the names of the reviewers whose changes you want to review. To select or clear the check boxes for all reviewers in the list, click All Reviewers. On the Review tab, in the Changes group, click Next or Previous. Do one of the following:
In the Changes group, click Accept. In the Changes group, click Reject.
Note on Merge
Word can store only one set of formatting changes at a time. Therefore, when you merge multiple documents, you may be prompted to decide whether you want to keep the formatting from the original document or use the formatting from the edited document. If you don't need to track formatting changes, you can clear the Formatting check box in the Compare and Merge Documents dialog box.
Section Review
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What sort of changes can the Track Changes display? How do you turn this function ON? Describe the process used to create Comments. How can you accept or delete the Changes? What is Merge and Compare useful for?
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Understand Templates
Know how to find, create, edit, and use
Templates
Templates
If you are connected to the Internet, you can go online to browse or search for the most up-to-date Help, templates, training, and other online content. Templates can store styles, AutoText entries, AutoCorrect entries, macros, toolbars, custom menu settings, and shortcut keys. Loading a template makes it available on your machine. You can later access these through the Installed Templates section of the New document command.
Practice
Open a New document in Word.
Unload Templates
To conserve memory and increase the speed of Word, it's a good idea to unload templates you don't often use. To delete a template or add-in from Word, you must remove the template or add-in from the Templates and Add-ins dialog box. 1. Click the Microsoft Office Button, and then click Word Options. 2. Click Add-Ins. 3. In the Manage list, select Word Add-ins, and then click Go. 4. Click the Templates tab. 5. Do one of the following:
To unload a template or add-in but leave it under Global templates and add-ins, clear the check box next to the name of the item. To unload a template or add-in and remove it from the box under Global templates and add-ins, click the item in the box, and then click Remove.
Notes on Unloading
The Remove button is unavailable when the template
you select is located in your Startup folder. When you unload a template or add-in, you do not remove it from your computer you only make it unavailable. Where you've stored the template or add-in determines whether it's loaded when you start Word.
Section Review
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