Annual General Meeting

June 25, 2009

7:30
Agenda
1) Call to order and
welcome
Glenn Montgomery
(Chair and President)
2) Approval of
Agenda
3) Invocation
Aaron Biffert
4) Appointment of
Parliamentarian
5) Appointment of
Sergeants at Arms
 6) Report of the
Credentials Committee
7) Approval of the minutes of the
Special Annual General Meeting
of
Calgary Celtics and Titans Soccer
Club
held May 14th 2007
8) Introduction of Board members

a) Glenn Montgomery will introduce the

Board
members

b) Shaun Lowther (General Manger) will

introduce the staff and training staff

c) Self introduction of the team

representatives
in attendance
9) Treasurer’s Report
a) Auditors Report filed by
Federation of Calgary
Communities Ms Heidi
Browen

b) Budget for the period of

September 1, 2008 to
August 31, 2009
Where Your Dollars Go?

Miscellaneous Professional Fees Equipment

CMSA/ASA 0% 3% 5%
26%

Uniforms
8%

Administration Charges
10%

Wages Facility Rental

24% 24%
 CMSA/ASA
Travel:
Provincials/Nationals -
Indoor
1% Travel:
Provincials/Nationals -
Outdoor
2%

CMSA/ASA Outdoor
Registration Fees
36%

CMSA/ASA Indoor
Registration Fees
61%
 Facility Rentals

Facility Rental -
Outdoor
9%

Facility Rental -
Indoor
91%
 Developmental Wages
Evaluation Fees - Indoor
4% Additional Technical
Evaluation Fees - Outdoor Evaluations/Academy
3% 4%

Staff Coaches
10%

Junior Technical Wages

18%
Senior Technical Wages
61%
(4 TD's)
Administration Charges
Telephone & Internet
3%

Printing & Photocopy

2% NSD Admin Fee Office
Supplies
3%
Rent - Meeting Rooms
1%
Computer & Website
Expenses
4%

Advertising - Indoor
4%

Advertising - Outdoor
4%
NSD Admin Fee Wages
55% Office Rent
11%

Database/Soccer GM
Fee
13%
 Uniforms

Coach Track
Suits
9%
Shorts
12%

Socks
15%
Jerseys
64%
 Equipment

Rent - Southside
Medical Kits Storage
2% 7%

Keeper Equipment
Balls/Pinnies
14%
40%

Field Maintenance
16%

Rent - Scout Hall

21%
 Professional Fees
Referees - Indoor
2%
Coach Development -
Training & Licensing
8%
Bank Charges
22% NSD Bookkeeping Fee
13%

Insurance
17%
Professional Fees
20%
Referees - Outdoor
18%
Reports
a) Directors
 Director of Communications
Colleen Jackson
 New website is up and running
 Looking for someone to help input and
upkeep the website
 Joint work with NSD support staff
 Annual AGM
ii) Director of Registration
Patti Jo Russell
Registrar Report
 Registrar Report
 With the creation of NSD Soccer Club, the role of the
registrar is evolving.

 We have started a comprehensive online registration

process and database which greatly reduces the number of
volunteer hours, and administration hours needed by the
club.

 With the new regulations by the City of Calgary with

regards to the number of signs and areas where signs can
be posted, we have had to come up with other creative
means of advertising, in the form of mail out advertising to
those residents in our main catchment area. Though our
main and preferred form of communication is and will
continue to be email notification of registration dates and
other events.

 With these changes and the availability of the

administrative staff at NSD the role of the registrar is
evolving into more of a Member Services Role.
 iii) Director of House League
Jim Curley

 Thank all the coaches, NSD staff, and volunteers

 Expand our House coach training program with more
access to online resources
 Introduce higher level training to better skilled house
players
 Improve on field delivery of current program
 Introduction of ASA fees to House League programs
 iv) Director of Field Operations
Melissa Redlich
Club/Team Apparel

- Club Jersey Sets – better tracking system to be developed

and implemented to ensure a high rate of club jersey
return

Staff Coach/Team Coaches Apparel

Club Apparel:
Creation of apparel website
Great quality and name brands at competitive pricing
Guidelines to ensure consistency in look and club
branding
Streamlined ordering and logo/embroidery service
available through club office
Developing an NSDSC club pennant that can be
purchased to trade or give to teams/clubs in other
- Team Shorts:
- Custom shorts not financially viable – new Adidas
shorts for club
- Players to receive new club shorts every year starting
in indoor 2010 season

- Indoor/Outdoor Team Equipment Management

- Develop and streamline equipment distribution, return

and inventory management systems
- Field Maintenance – continue to look at this role as an
opportunity to hire summer students
v) Director of Operations
Vern Gerhardt
 Club Operations

 Refine and where necessary improve the operations of the

club while working closely with club management and the
board of directors
 Full SWOT analysis of club operating activities
 Strengths, Weaknesses, Opportunities and Threats
 Regular maintenance and adjustments deemed appropriate
once SWOT items have been addressed
Increased Brand Recognition and
Strategic Marketing

 We will continue to build on current and

future affiliations to form a multi-pronged
marketing strategy for the club.
 Key Areas of Interest
 Media – The Calgary Sun
Community Oriented News Papers
SE Calgary News
www.secalgarynews.com

 NSD Website & Web Buttons Promotions on

affiliated clubs and corporate partners.
www.nsdsoccer.com
www.secalgarynews.com
And other high traffic partners.
Brand Recognition and Strategic
Marketing

 ImprovedTiming and Use of Standard

marketing Vehicles:

Bold Signs
Flyer Distribution to members/non-members
Marketing during major Community Events
etc.
 Improved Club
Communications

 Regular E-Newsletters to members

 Improved website maintenance
 Activities for Club Members:

Club Barbeque
Academies
etc.
 Strategic Partnerships

 NSDSC must work closely with

CMSA for two main reasons………..

2. Stay connected politically which will allow us to

make necessary adjustments/decisions
internally

4. The CMSA has sanctioning jurisdiction over

soccer events and activities
 Maintaining a positive rapport
with the CMSA is important
because…
 NSDSC will affiliate with other strategic groups but not
limited to:

Jr. and Sr. High Schools

New communities/clubs who do not

deliver any form of soccer programming.

Existing communities/clubs who require

Technical and administrative assistance.

The Corporate Community

 Investigate and build new sources of
revenue for the NSDSC & NSDSAA
collectively.

 This
will lead to decreases in operating
overheads for the NSDSC.
 vi) Director of Compliance
Kevin Hogg

 Purpose and direction is to address

situations that need to be escalated
past team Coaching and
Management.
 Address situations that affect Club
Ethics and Reputation
 Monitor the evaluation process and
Chair appeals.
 Chair Discipline Board
 vii) Director of Special
Projects Barb Hamilton

 Fundraising Policy set.

 Grants submitted to Provincial
Government
 
NSD Soccer Club
General Manager
Shaun Lowther
c) NSD Soccer Club Growth of the Club
Glenn Montgomery

i) Motion to allow BOD to explore the

subdivisions of the club into an additional
3-4 operating units

1) House League and Community

2) Competitive 3,4,5,6 …
3) Premiere Tier 1 & 2
4) Adult CUSA and CWSA
5) Staff Coaching Initiative
11) Changes to the Club Bylaws
Kevin Hogg

A) Year End Moved by the BOD be it resolved that

pursuant to the bylaws of the NSD soccer Club Part
two, Clause 12, Fiscal Year End, the Clubs year end
shall terminate on the 31st day of August each year

Rational: The Club was incorporated on October 1st

2007 and our first annual operating year extended
until September 30th, the change allows the club to
return to the original bylaw draft coinciding with the
soccer calendar operation year
Current By-Law
17 Termination of Membership

(e) Any member may be required to resign by an affirmative vote

of at least three-quarters of the Board on the grounds that the
member:
(i) having been held by a court of competent jurisdiction to
have violated some law (whether statutory, regulatory, or policy in
force as if enacted as a statute or regulations), has thereby
subjected the Club or another member to criticism or adverse
publicity; or
(ii) for failure to comply with the bylaws;

provided that notice of such proposed action and the reasons

therefore are given to the member at least 30 days in advance
and the member is given the opportunity to be heard at the
meeting at which the action is to be taken; and provided further
that nothing herein shall be interpreted to prohibit any member, at
any time and on any issue, from taking a position or following a
course of action at variance with that of the Club.
Proposed Change

(iii) For acting in a manner that is

deemed detrimental to the Club
Current By-Law

3. President, Vice President and

Officers

(a) There shall be appointed by

the directors from among the
directors, a President, a Vice
President, and a Secretary.
Proposed By-Law

3. President, Vice President and

Officers

(a) There shall be appointed by

the directors from among the
directors a President, a Vice
President, a Treasurer and a
Secretary.
12) Election of the Board
of Directors

a) Returning
i) Glenn Montgomery President
ii) Jim Curley
iii) Melissa Redlich
iv) Kevin Hogg
 b) Interim Returning
Directors

i) Frans Jonkers
ii) Barb Hamilton
iii) Vern Gerhardt
 c) Nominated

i) Shaun Lowther General

Manager
ii) Paul Davis
iii) Curtis Herrin
iv) Mike Kasian
 13) Guest Speaker

Brian R. Strong
B.Sc Kinesiology / Biomechanics
Human High Performance
National Sports Development
President & CEO
NSD FOUNDING PRINCIPALS
Access to year round high level sport
specific coaching and instruction.

Whether it is on the Soccer pitch, a Hockey rink, a

Basketball court,
or a Football field, in order to reach their full potential,
athletes must have access to the highest level of coaching
available.

NSD has over 20 fulltime sport specific coaches and

technical specialists providing our athletes with access to
some of the best coaching instruction available today.
NSD FOUNDING PRINCIPALS
Access to year round customized
strength and conditioning programs.
Athletes must be able to incorporate a specifically
customized year round strength and conditioning program
into their overall development regime.

NSD has over 15 high performance and personal training

staff. We offer the best in class sport specific strength and
conditioning specialists to exceed our athlete’s
requirements.
 NSD FOUNDING PRINCIPALS
Access to year round high performance
facilities.

Athletes must have access to facilities that are geared

towards training and developing athletes.

Many of today’s facilities are designed to meet the needs of

the general public and are therefore not athletic
development friendly.
By successfully being able to offer these
three vitally linked components, NSD has
become recognized by many Canadian
and global sports associations as one of
the leaders in amateur athletic
development.
14) President’s Remarks

Glenn Montgomery
15) Thanks for service
motion Don Frehlich
16) Friends of NSDSC out
going BOD Members
17) New or other
Business
18) Tentative date and

location of next
meetings March
2010,Calgary AB
Adjournments