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People in technical fields need to communicate their ideas clearly and effectively. Major sources of unclarity in technical texts are related to: redundancies, weak verbs, abstract nouns, wrong punctuation, lots of its and theres, etc. which cause unnecessary and misleading information to be given. These semantic noises overload the sentences and often misguide the reader.
This presentation will help you first become aware of these semantic noises, then get rid of them.
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Activity words, which describe specific activities, such as function, operation, the process of
The search function can be performed rapidly. In operation, our computer is faster. The new device simplifies the extraction process. The search function can be performed rapidly. In operation, our computer is faster The new device simplifies the extraction process.
- Object Words, which are superfluous when used with words that adequately identify the item, such as unit, equipment, assemblies, device...
Turn on the transmitter-receiver unit. The coils are invaluable in frequency-limitting devices. Turn on the transmitter-receiver unit. The coils are invaluable in frequency-limiters.
Therefore, transmitting equipment becomes transmitters; heating equipment becomes heaters, and so on.
The latching mechanism has broken. The central processor unit manipulates data in the core memory. The latching mechanism has broken. The central processor unit manipulates data in the core memory.
Quantity Words: redundancies related to quantity, such as a total of, the amount of, the quantity of, a minimum of
The front panel contains a total of six switches. The film grew at a rate of 10 angstroms per seconds. Adjust the value of the bias current for optimum detector sensitivity. The temperature of this cup will be kept between 1300 and 1400C. The front panel contains a total of six switches. The film grew at a rate of 10 angstroms per seconds. Adjust the value of the bias current for optimum detector sensitivity. The temperature of this cup will be kept between 1300 and 1400C.
Other needless words include: feature, factor, area, capacity... Expressions such as the following can be simplified:
in a xx form e.g. in a schematic form becomes schematically, into xx order e.g. into alphabetical order becomes alphabetically, In a xxx manner e.g. in similar manner becomes similarly, In a xxx sequence e.g. in a rapid sequence becomes rapidly.
Attention getters: these expressions merely inform readers that something is going to be said, but carry little information and may be erased.
the fact that; the possibility of, the reason for, the presence of, the results of, etc
To prevent the possibility of galvanic action between dissimilar metals, all metal parts are of copper To prevent galvanic action between dissimilar metals,
Redundancy is also obtained from calling something proper or appropriate when this can be taken for granted!
Necessary, properly, suitably, correct
Correct identification cannot be made Identification cannot be made.
Mind that: 1. Deadwood detract from important words, and usually carry little meaning. 2. Long sentences are harder to understand that shorter ones. Removing deadwood increases readability.
For the sake of impact, prepositional phrases may become the new subjects; therefore:
In each picture, the responses are shown. For the final test four cycles were analyzed. Each picture shows the responses. The final test analyzed four cycles.
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Make: this is another verb that often deadens sentence power, and can be
replaced by more dynamic ones.
The receiver makes connections with the trunk line. This characteristic of the extractor makes access simple. An evaluation of these displays will be made during the design phase. The tape search makes the tape reels oscillate. The receiver connects with the trunk line. This characteristic of the extractor simplifies access. These displays will be evaluated during the design phase. The tape search oscillates the tape reels.
Do:
Our staff has done examinations on this alloy. Our company has done the design, development and installation of the consoles. Our staff has examined this alloy. Our company has designed, developed and installed the consoles.
Mind that: 1. Not every potential verb should be turned into a verb. Sometimes, a different meaning might be obtained. Ex: Rifle-drilled holes provide lubrication to (lubricate) the crankshaft. Oil lubricates; holes do not. 10
Other verbs
Verbs of service: use, serve, aid.
A signal generator is used to develop test signals. Conduct inspections periodically. A signal generator develops test signals. Inspect periodically.
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Infinitives from Nouns: sometimes, nouns can be changed into the to infinitive form of verbs to get a more action-oriented sentence.
This arcing causes the appearance of fractures. To achieve alignment of the L-C section use a plastic screwdriver. This arcing causes fractures to appear. To align the L-C section, use
Gerunds from Nouns: The -ion endings change into -ing endings, which are more dynamic because they emphasize the activity role.
The elimination of long runs will reduce special programming. The problem was eliminated by the replacement of the stop roller. Eliminating longs will reduce The problem was eliminated by replacing
Mind that: some verb forms are generally preferable to others, in the following order:
1. Active voice, present tense The technician adjusts the heat. 2. Infinitive Do the following to adjust the heat. 3. Passive Voice The heat was adjusted by the technician. 4 Noun forms ending in ing Adjusting the heat was easy. 5. Noun forms ending in ion, -ent, -ence, etc. The adjustment of the heat was easy.
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The same happens with quantity and time words: overblown expressions such as numerous, bulk of, in excess of, sufficient, in addition, prior to, can be replaced with simple words such as most, many, first and the like.
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Use, instead of utilize and employ; Make, instead of fabricate and construct; Check, instead of ascertain and verify; Show, instead of illustrate and demonstrate; Need, instead of call for and require; Begin and End, instead of Initiate and Terminate; Know, instead of be aware of; Keep, instead of maintain; Gain, instead of acquire;
And so on
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Auxiliary verbs are often unnecessary where the need can taken for granted:
This synthetizer is capable of generating words This synthetizer can generate words This synthetizer generates words
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Sentences which are intended as commands or instructions should be written in imperatives be concrete!
A soft cloth should be used to clean. Care must be exercised in performing these tests. Use a soft cloth to clean. Perform these tests carefully.
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Modifiers
Dont overuse prepositions:
The maintenance table lists the points of test.
This program shows the points of lubrication.
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Useful notes
Avoid lengthy sentences up to 5 lines is acceptable. Use linkers to break long sentences up (however, furthermore, moreover...). In technical texts, figures can be written with numerical characters, but be consistent! Indentation is unnecessary if paragraphs are spaced from each other. Dont overuse commas: use them only to prevent misreading.
If you are writing in English, stick to English word order and sentence structure! Fur further info, you can check in http://linguapress.com/grammar/word-order.htm
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