U.S.

Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

Electronic Data Interchange

(EDI)

Integrated Federal Employees’

Compensation System

November 28, 2007

 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

Electronic CA-1 and CA-2 and

EDI
• What is EDI?
• Why EDI?
• Where is EDI Used?
• Electronic CA-1 and CA-2
– The OWCP Implementation Convention (IC)
– The OWCP Electronic Case Create System Overview
• Some Third Party Service Agencies
• Comments/Questions?

02/11/08 Electronic Data Interchange (EDI) 2

 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

What is EDI?
• EDI is the computer-to-computer
exchange of business documents.

02/11/08 Electronic Data Interchange (EDI) 3

 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

Why EDI?
• Data accuracy – No manual re-keying of
data.
• Faster processing times, easy to
implement and easy to maintain.
• Case number notification within 48 hours.
• No need to mail or fax CA1/CA2 forms to
OWCP.
• Cost savings
02/11/08 Electronic Data Interchange (EDI) 4
 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

Electronic CA-1 and CA-2

EDI, the computer-to-computer exchange of CA1/CA2 for a case
number allows for OWCP to:

Transmits EDI Case data today

responds
with an EDI case number
24-48 hours later

02/11/08 Electronic Data Interchange (EDI) 5

 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

The OWCP Implementation

Convention (IC)
• The participating agency is provided with copies of the OWCP
Implementation Convention (IC) which contains guidelines for the
following transaction data sets:
– 148 is used to submit the Federal Workers’ Compensation report of
Injury and/or illness (CA1/CA2)
– 824 is used to return the Case Number assigned to each 148 report.
– 997 is used to acknowledge receipt of the 148 and 824
• Depending on any error that may occur it will be return to the
submitting agency inside the one of the following transaction data
sets:
– 824 Failure to comply with the 148 IC.
– 997 Failure to comply with the standard syntax.

02/11/08 Electronic Data Interchange (EDI) 6

 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

The OWCP Electronic Case Create System

Overview
Step 1 Agency Sends 148 OWCP
CA-1/CA-2

Agency Acknowledges OWCP Step 2

Receipt
997

Agency Sends
OWCP Step 3
824 Case
Number

Step 4 Agency Acknowledges OWCP

Receipt
997
02/11/08 Electronic Data Interchange (EDI) 7
 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

SomeThird Party Service Agencies

 U.S. Department of Veteran Affairs
Rocco DiFronzo
512-326-6695
rocco.difronzo@mail.va.gov
 U.S. Department of Transportation
Margaret Ike and Steve Michaliscka
405-0954-0801
 Department of Defense
John Wyatt
703-696-1228
john.wyatt@cpms.osd.mil

02/11/08 Electronic Data Interchange (EDI) 8

 U.S. Department of Labor
Employment Standards Administration
Office of Workers’ Compensation Programs
Division of Federal Employees’ Compensation

Comments/Questions?

02/11/08 Electronic Data Interchange (EDI) 9