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JSPMs ENIAC INSTITUTE OF COMPUTER APPLICATION

SOFT SKILL
TITLE

TECHNICAL REPORT WRITTING

PRESENTED BY
WARIJ KUMAR YOGITA SAWANT SAHELI BAISYA

TECHNICAL WRITTING
Introduction :Technical writing is a communication the primary aim of which is to convey a particular information to particular audience for particular purpose.

Effective communication requires :- Quality Content - Language - Format

TECHNICAL WRITING :- To present it is imperative to understand ones audience and writing purpose.

- It is concerned with communicating scientific , technical and business information so that readers can understand and use it. - It include the use of graphic material, explicit headline and the use of electronic media.
- The real challenge in technical writing is to express complex ideas simply.

TECHNICAL WRITING :-

- The ability to simplify means to eliminate the unnecessary so that the necessary may speak - HANS HOFFMAN

- The aim of technical writing make the writer to always

Know the reader Know the objective Be simple , direct and concise

TECHNICAL WRITING :-

Definition :-

Translating technical ideas into words that specific audience will understand Key feature is audience analysis

PURPOSE AND COMPONENT OF TECHNICAL WRITTING

- AUDIENCE

Lay People Executives Experts Technicians

READERS LEVEL OF KNOWLEDGE

- If Audience Know About Technical Information Then Task Become Easier. - If Level Of Knowledge Is Not Same Then It Is Important To Define Each And Every Term Clearly. - Determining Readers Attitude Should Be Starting Point , So Address The Audience - Index Must Be Present In The Document - Sufficient Introduction Transition, Summaries And Tables Should Be Present.

USE OF ANALOGY :- Find Out What Is Reader Purpose - Are They Reading To Perform The Procedure ? - Are They Trying To Acquire General Information About The Procedure ? - Different Purpose Of Call Means Different Way Of Writing .

- Consider What Document Will Mean To Them Not How You Feel About The Subject . - It Should Be Clear , Concise , Complete , Courteous While Remaining Reader Center.

PROCESS OF WRITTING - Begin With Central Statement

- Categorized Into Following Parts :

Paragraph Length List And Table Sentence Structure

TECHANICAL REPORTS
- Technical report writing is one of the best vehicles through which you can share the results of your research with others . - Writing is invaluable assistance in organization of your thoughts. your words are the clothes that thoughts wear , so dress them well . -An0nymous

REPORT WRITING IS DIVIDED INTO FOLLOWING SECTION

TITLE PAGE ABSTRACT TABLE OF CONTENTS

INTRODUCTION
RESULTS CONCLUSION RECOMMENDATIONS REFERENCES

TYPES OF TECHNICAL REPORTS

TECHNICAL BACKGROUND REPORT:-

- Provide A Background On A Topic ,

- Information On Topic Is Not For Everyone

INSTRUCTION REPORT:-

- Most Familiar Of All Types Of Reports - Write About Some Smaller Segment

 FEASIBISLITY , RECOMMENDATION , AND EVALUATION REPORT

- Studies A Problem Or Opportunity
- a feasibility report tells whether a project is feasible . - recommendation report compares two or more alternatives and recommends one. - an evaluation report studies something in terms of its worth or value.

 PRIMARY RESARCH REPORT:- Refers To The Actual Work - Include How To Present Our Data & Draw Conclusion But Also Explain Methodology describe The Equipment & Facilities We Used Gives Some Background On The Problem

 TECHNICAL SPECIFICATION :- Discus Some New Product Design - Not A Good Exercise Of Writing Abilities

REPORT LENGTH PROPOSSAL :-

- Proposals Can Be Monster Documents Of Hundreds Or

Even Thousands Of Pages.
- Element From Other Kinds Of Reports Get Imported , Such As Feasibility Discussion , Review Of Literature , & Qualification.

BUSSINESS PLANS :- Which Is Plan Our Proposal To Start A New Business Or To Expand An Existing One. - Describe The Proposed Bussiness,explores The Market Place & The Competition, project Revenues, operation &Output Of Proposed Business

CHARACTERSTICS OF TECHNICAL REPORTS

GRAPHICS FACTUAL DETAILS INFORMATION SOURCES DOCUMENTATION REALASTIC AUDUANCE & SITUATION HEADING & LISTS SPECIAL FORMAT PRODUCTION TECHNICAL CONTENT

WHY DOES TECHNICAL WRITING FAIL

Lack A Command Of Basics Of : Spelling
Punctuation's Grammar

Logical Design

WHY DOES TECHNICAL WRITING FAIL

Technical Writing Is Characterized By Three Concerns
Audience Analysis Explicit Structure Graphics

WHY DOES TECHNICAL WRITING FAIL

The Document Is Not Organized With Headlines So That

Readers Can Find What They Are Looking For.

The Content Of The Document Is Not What The Reader

Needs To Do His Or Her Job.

Readers Can't Picture Themselves Performing The Process

Described.

 Reader Have To Read A Sentence Several Times To

Understand What It Means.

Readers Do Not Know The Words Or Acronyms Used In

The Document; Or Key Term Mean Different Thing To The Reader & Writer.

SOME QUESTIONS FOR EXAM POINT OF VIEW

Q:- Your Class Has Recently Visited An IT Company- uni

Tec Ltd. , As A Part Of The Industrial Visit Curriculum. You Have To Submit A Brief Report On Your Observation And Study Of The Company Visited To The Director Of The Institute.(APR.,2005)

ANS:
(TITLE)
INDUSTRIAL VISIT REPORT

(ABSTRACT):-IMPORTANCE OF THE INDUSTRIAL

VISIT

(LIST OF CONTENT)

DATE OF VISIT: VISIT TO: VISITOR INVOLVED:

(INTRODUCTION):-BASSIC PURPOSE OF VISIT

 (RESULT):-ACTIVITY CONDUCTED
(CONCLUSION):-OUT COMES FROM VISIT

REFRENCES
TECHNICAL COMMUNICATIONS RAMAN SHARMA
BUSINESS COMMUNICATION

M.BALASUBRAMANYAM

WWW.MINDTOOLS.COM

ANY QUESTIONS.???????

THANK YOU