The Pencilmaker told the pencil five important lessons:

Everything you do will always leave a mark. 2. You can always correct the mistakes you make. 3. What is important is what is inside you. 4. In life you will undergo painful sharpening which will make you a better pencil and 5. The most important is to be the best pencil you can be. You must allow yourself to be told and guided by the hand that holds you.
1.

National Budget Circular No. 461

REVISED SPECIFIC COMMON CRITERIA FOR EVALUATION (CCE) GUIDELINES

Presented by: DR. CARMELITA M. FELISILDA Director for Evaluation & Accreditation Chair, UREC, NBC 461

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

1.0 Educational Qualifications 85 pts

1.1 Highest relevant academic degree or educational attainment
Supporting Document(s):
a. b. Transcript of Records and/or Diploma / Certificate

1.1.1 Doctorate 1.1.2 Masters Degree 1.1.3 LLB, MD

N.B.

85 65 65

MD is considered a doctorate if holder is licensed and teaching in a College of Medicine. LLB is considered a Masters degree if holder is a bar passer.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

1.1.4 Diploma Course (Above a Bachelors degree) 55 1.1.5 Bachelors Degree a. Four years 45 b. Exceeding four years 45 plus 5pts for every year over 4 years N.B. Graduates of DVM, Engineering and DDM programs are considered bachelors degree holders with additional points for years beyond 4. a. 3-year post secondary course b. Special courses (Non-degree) 30 25

1.1.6

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

1.2 Additional equivalent degree earned related to the present position

Supporting document(s):
a.

Transcript of Records and/or

b.
c.

Diploma
Approved curriculum (as needed)

1.2.1 Masters degree 1.2.2 Bachelors degree

4 3

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

1.3 Additional credits earned (maximum of 10 pts)

Supporting document(s): a. Official class card b. Report of grades from the Registrars Office 1.3.1 For every 3-unit credit earned toward an approved higher degree course 1 pt

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

2.0 Experience and Length of Service 25 pts

.....

N.B. The experience and services of a faculty designated to an administrative position like Vice President, Dean, Director, etc shall be credited only once, whichever is highest within the period of his/her designation.

2.1 Academic Experience

Supporting Document(s):
a. b. Service record Appointment

2.1.1 1.00 2.1.2 0.75

For every year of full-time academic service in a state institution of higher learning For every year of full-time academic service in an institution of higher learning other than SUC; service in a public or private research institution

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS 2.2 Administrative experience
Supporting Document(s):
a. b. Service Record Appointment and/or designation

2.2.1

For every full-time year of administrative experience as: a. President 3.00

b. Vice President c. Dean/Director/School Superintendent d. Principal/Supervisor/Department Chairperson/Head of Unit 2.50 2.00 1.50

N.B. The credit as head of unit is given to a faculty-rank holder designated to any administrative or supervisory position.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

2.3.1 For every year of relevant full-time professional and technical experience as: a. Manager/Entrepreneur/ Consultant 1.50 b. Supervisor/Head of Unit 1.00 c. Rank and file .50 Supporting Document(s): a. Service Record b. Appointment and/or designation c. SEC/DTI registration for entrepreneur

2.3.2 For every year of experience in the public and private institution as: a. Cooperating Teacher 0.75 b. Basic Education Teacher 0.50

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.0 Professional Development Achievement and Honors 90

pts 3.1 Discoveries, patented inventions, innovations, publications and other creative works (maximum of 30pts) 3.1.1 For every cost and time saving innovation, patented invention and creative work as well as discovery of an educational, technical, scientific and/or cultural value 2 to 7 pts

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

Sub-categories under 3.1.1 are as follows: A. Inventions These are original patented (or must have patent pending) works which have direct contribution to education, science and technology. The basis for the weight is the patent score. Supporting Document(s):
a. b. Patent Certificate of patent pending

Criteria If patented If patent pending

Credits Multiply patent score by weight assigned according to criterion of utility Multiply patent by weight to utility

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS N.B. Per invention or discovery the following additional criteria and points allocation are prescribed:

Commercial utility on:

an international scale a national scale Institutional level
7 pts 5 pts 2 pts

The accrediting bodies for these factors on the international and national scale are
Science and Technology Education DOST DECS

For the Institutional level, a University Committee shall accredit. The patent paper-document must be presented to ascertain patent score Credit points are divided equally among two or more individuals claiming credit for the same invention.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

B.

Discoveries A discovery must be the first of its kind or not of common knowledge. It shall be the result or product of the research of an individual or a group of faculty.
a. b. c. Full description of the discovery Confirmation of an international or national agency/organization/association of experts Evidences of dissemination and utilization

Supporting Document(s):

Criteria
1.

Credits

2.

Originality, educational impact, documentation 60% of 7 (.6 x 7) Evidence of wide dissemination, e.g. exhibits, publication 40% of 7 (.4 x 7)

N.B. Where there are more than one proponent the points are to be divided equally among them. If only one factor (e.g., [1] is satisfied, credit is awarded only for that factor)

C.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS Creative work has to satisfy one or more of the following criteria:
1. 2. 3. 4. Originality Acceptability and recognition Relevance and value Documentation and evidence of dissemination 25% of 2 25% of 2 25% of 2 25% of 2 7pts 7pts 7pts 7pts

Supporting document(s): a. Full description of the creative work b. Evidences that shall satisfy the criteria for evaluation c. Appropriate certification from the duly organized committee establishing the value of the output N.B. The scale of 2 7 is distributed on the basis of competitiveness, thus International 7 National 5 Institutional 2

Credits are divided among two or more claimants. Examples of creative works are published articles, literary items, musical compositions and/or arrangement, painting, sculpture, and other performing arts.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS D. Research results and innovations consist of improvements/ modifications made on existing design, process of product.
Supporting Document(s):
a. b. Full description of the research/ creative work Evidences that shall satisfy the criteria for evaluation

The criteria for rating and the points for each criterion are:
1. 2. 3. 4. 5. 6. Use of indigenous materials Relevance and value to education, science and technology Cost/time/energy/saving Acceptability of peers Dissemination/Documentation 20% of 7 pts 20% of 7 pts

20% of 7 pts 20% of 7 pts 20% of 7 pts

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.1.2 For every published book: original, edited or compiled, copyrighted/published within the last ten years
Supporting documents: a. Copy of the book

a. b. c. d. e. f.

As a single author As co-author As reviewer As translator As editor As compiler

3 2 1 1 1

1 -

7 5 4 4 2

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

1. Textbooks, including Science and Technology and References

Role Single author Co-author Reviewer Tertiary 7 pts 5 4 High School 5 pts 3 2 Elementary 3 pts 2 1

Translator
Editor Compiler

4
3 2

2
2 1

1
1 1

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.1.3 For every scholarly research / monograph / educational technical articles in a technical/scientific/ professional journal. Supporting Document(s): a. Copy of the journal
a. International b. National c. Local 5 3 2

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.1.4 For every instructional manual/ audiovisual material 1-3

Supporting Document(s): a. Copy / sample of the material b. Certificate of utilization Under this item are modules, laboratory manuals, operation manuals, workbooks, teaching guides, approved by the department or college for instructional purposes. Also included in this category are software, prototypes and computer aided instruction materials. Submissions under this category should cover the course content per syllabus. Role Single author or maker Co-author, co-maker Credit Full Half

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.2 For expert services, training and active participation in the professional / technical activities (maximum of 30 pts) 3.2.1 Training and Seminars (maximum of 10 pts) 3.2.1.1 For every training course with a duration of at least one year (pro-rated for less than a year in accordance with the formula P = [(No.of Days) / 251*] x full credit and not to exceed the full credit)
a. b. c. International National Local 5 3 2

DBM Circular No. 2002 -1

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.2.1.2 3.2.1.3

For certified relevant field training (maximum of 5 pts)1/ 120 hrs For participation in conferences, seminars, workshops (maximum of 5 days only)
3 2 1

a. International b. National c. Local

N.B. Very short training cannot be considered as seminar.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS 3.2.2. Expert services rendered (maximum of 20pts) 3.2.2.1 For serving as a short-term consultant/ expert in an activity of an educational, technological, professional scientific or cultural nature (foreign or local) sponsored by the government agencies
Supporting Document(s): a. Memo of Agreement/ Contract / Office order pertaining to consultancy work b. Acknowledgment of output

a. b. c.

International National Local

5 3 2

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.2.2.2 For services rendered as trainer, coordinator, lecturer, resource person or guest speaker in conferences, workshops, and/or training courses for professionals a. International 5 b. National 3 c. Local 2

Supporting Document(s): a. Certificate of appreciation /participation

3.2.2.3 For expert services as adviser in doctoral dissertations, masteral and undergraduate thesis (maximum of 10pts) a. Doctoral dissertation 1.00 b. Masteral thesis 0.50 c. Undergraduate thesis 0.25

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.2.2.4 For certified services as member of the Board of Examiners in the Professional Regulation Commission (PRC) or in the Civil Service Commission (CSC) 1.00 Supporting Document(s): a. Appointment or contract b. Identification Card 3.2.2.5 For expert services in accreditation/ quality assurance work as member of the Board of Director, Accreditor, member of the Technical Committee or Consultant Group in regional or national agencies . . . . . . . . . . . . . . . . . . . . . 1.00 3.2.2.6 For expert service as testing officer in trade skill certification . . . . . . . 1.00 3.2.2.7 For services as coach /trainer of students in official activities and adviser of accredited student organization not to exceed 1 point per year . . . . . . . . 1.00 N.B. For purposes of pro-rating, a year is at least 251 days, not to exceed 12 months

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS 3.3 Membership in professional organizations/ honor societies and honors received (maximum of 10 pts) 3.3.1For current individual membership in relevant professional organization(s)

Supporting Document(s)

a. Certificate of membership / Identification Card / Official receipt of membership b. Learned Society Full member 2.0 Associate member 1.0

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

b. c. d. Honor society Scientific society Professional Officer Member 1.0 1.0 1.0 0.5

N.B. Learned society is an organization where the members are chosen by invitation and in recognition of their being considered learned in a scientific area of knowledge, e.g. National Research Council Honor society is a society of academic scholars, e.g. Phi Delta Kappa, Gamma Sigma Delta

Professional/ Scientific organizations are national bodies or professional practitioners in a specific field or science, e.g., Philippine Inventors Society, Philippine Society for Mechanical Engineers.
The PDS of the faculty shall be filed for the purposes of checking if the membership was already credited.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.3.2For academic honors earned:

Supporting document(s): a. A certificate or copy of a permanent record of the school 3.3.2.1 Undergraduate Degree
a. Summa Cum Laude b. Magna Cum Laude c. Cum Laude 5 pts 3 pts 1 pt

3.3.2.2 Graduate Degree a. Highest Honors/ with Distinction or Equivalent 3.00

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.3.3 Scholarship/ Fellowship. This may be degree or non-degree granting

Supporting Document(s): a. Scholarship Contract/ Agreement b. Proof of completion of fellowship program or activity

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

a.

b.

c.

d.

e.

International competitive Doctorate Masters Non-degree International non-competitive Doctorate Masters Non-degree National/ Regional, competitive Doctorate Masters Non-degree National/ Regional, non-competitive Doctorate Masters Non-degree Local, competitive or non-competitive

5 pts 4 pts 3 pts 3 pts 2 pts 2 pts 3 pts 2 pts 1 pt 2 pts 1 pt 1 pt 1pt

N.B. Competitive means the use of a selection / screening process or scheme for awarding a scholarship

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS 3.4 Awards of Distinction received in recognition of achievement in relevant areas of specialization / profession and /or assignment of the faculty concerned.
Supporting Document(s): a. Plaque of Recognition / A copy of the criterion; criteria for the selection and proof of competition
a.

b. c.

International National Local

5 pts 3 pts 2 pts

N.B. Awards of distinction granted by organizations like BSP, GSP, Red Cross, Barangay Offices, and other Civic, Cultural, Religious, Community including NGOs are classified Community Outreach.
The awarding body must be mandated to give the award. The CSC service awards for 10, 20, 30, 40 years are accredited as local awards:

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS

3.5 Community outreach (maximum of 5 pts)

Supporting Document(s): a. An Office order pertaining to the services rendered b. Certificate/ Acknowledgement of completion of project or activity

3.5.1 For every year of participation in service-oriented projects in the community . . . . . 1.00 N.B. These are activities related to participation in community projects on top of official duties and are voluntary in nature, with no additional compensation received. One year is operationalized to be equivalent to at least 251 days, not to exceed 12 months per program per clientele.

Examples are voluntary services in scouting, cooperatives, Red Cross, Kabataang Barangay, etc.
Activities undertaken as officer/ member of any professional , social, educational, or other similar organizations which have already been credited in this instrument shall no longer be considered.

SPECIFIC FACTORS AND GUIDELINES FOR DETERMINING POINTS 3.6 Professional examinations
3.6.1 For every relevant licensure and other professional examinations passed (maximum of 10 pts)
Supporting Document(s): a. Certificate of licensure b. Rating slip c. Skill certificate/ Identification card
a. b. c. Engineering, Accountancy, Medicine, Law, Teacher Board, etc Career Executive Service Officers Examination/ Career Service Executive Examination Marine Board/ Seaman Certificate; Master Electrician/ Master Plumber Certificate , etc; Plant Mechanic Certificate; Professional Radio Operator Certificate Other trade skill certificates 5 3

d.

2 1

N.B. Section B is only applicable to the faculty-rank holders designated to supervisory/ executive positions.

MODIFIED POINT ALLOCATION FOR CCE and QCE BY RANK

QCE POINTS RANK
Instructor 1
Instructor 2 Instructor 3 Asst. Professor 1

CCE POINTS
65 below
66- 76 77- 87 88- 96

MINIMUM
80 82 84

MAXIMUM

Asst. Professor 2
Asst. Professor 3 Asst. Professor 4 Associate Professor 1

97- 105
106- 114 115- 123 124- 130

86
88 90 91

Associate Professor 2
Associate Professor 3 Associate Professor 4 Associate Professor 5

131- 137
138- 144 145- 151 152- 158

92
93 94 95

MODIFIED POINT ALLOCATION FOR CCE and QCE BY RANK

QCE POINTS RANK Professor 1 Professor 2 Professor 3 CCE POINTS 159- 164 165- 170 171- 176 MINIMUM 61 66 71 MAXIMUM 65 70 75

Professor 4
Professor 5 Professor 6 College Professor University Professor College/ University Professor

177- 182
183- 188 189- 194 195- 200 195- 200 195- 200

76
81 86 91 96 91

80
85 90 95 100 85

96

100

Things to check for CCE and QCE at the Local/ College Level
1. 2. 3. 4. 5.

6.

7. 8.

The Personal Data Sheet (PDS) must have the signature of the faculty in all pages. The PDS must be notarized (subscribed and sworn to ). All documents for CCE and QCE must be supported with original and Xeroxed copies. All documents shall be stamped with the words True Copy and Relevant at the University Level. Faculty with incomplete QCE due to scholarship or study leave should attach the scholarship contract and Board Resolution with the university seal and authenticated by the Board Secretary. All CCE and QCE folders with their supporting documents must be accompanied by the required forms for Evaluation and Summary of Points. The CCE and QCE documents must be placed in separate folders and separate envelopes. Follow color coding. Make a list of faculty with CCE and QCE for submission to the University Level.

REMINDERS IN FILLING UP FORMS FOR THE NBC 461 5TH CYCLE (QCE)

1. The right side of the FOURTEEN (14) top sheets is reserved for the University level signatories. 2. Conforme of the Ratee should be at the center only. 3. If your instrument is printed/ mimeographed back to back, put fastener at the center for easy checking. 4. Replace evaluation with discrepancies in: a. Color and impression of ink. Even if color is the same, the ballpen point may not be the same. b. Penmanship in the lower portion of the instrument c. Strokes of ratings (the encircled portion)

5. All evaluations must have complete specific dates, not just the month and year. 6. Arrange from June 2007- to March 2010 not vice versa. The order of evaluations should start from students, then peers, self and supervisor. 7. Supervisor of faculty should be the Department Head at the time of the rating period. For the Dean, it should be the VPAA. 8. Check the Rating Period in the top sheets. It should be semestral rating period. 9. Rating period in the Consolidated Summary of Ratings for the six semesters is July 01, 2007 June 30, 2010. 10. Avoid erasures. 11. Follow strictly the deadline for submission of faculty documents for local level and university level committees.

THANK YOU!!!