Professional Documents
Culture Documents
18-OCT-2012
Agenda
Subledger Accounting Overview Create Accounting Process Drilldown asdfand Inquiries Third Party Control Accounts Manual Subledger Entries Creating, Updating, Deleting Reports Impact on period close process
What is a Subledger
Subledgers are applications where the operational transactions are recorded and stored. Subledgers store the transaction level accounting detail. Subledgers post summarized activity information to a general ledger periodically to maintain the centralized account balances for the company.
SLA Overview:Features
Provides rule-based accounting for all sub-ledgers. Allows multiple accounting representations for a single business event to meet corporate and local fiscal accounting requirements. Retains transaction level detail with different summarization options in general ledger. This allows drilldowns to transactions and ensures auditability. Introduces a common data model and user interface across subledgers and hence provides consistency in reporting and user experience. Not a separate product with different responsibilities. The forms and programs are embedded within standard oracle application responsibilities.
SLA Overview
SLA Overview
CREATE ACCOUNTING
Draft Accounting
You can choose create accounting in draft mode. In this mode Subledger Accounting creates the journal entries so that you are able to view them but you can go back and update the transactions or the accounting rules and rerun the process to see your changes. Useful when testing the accounting for a transaction.
Drilldown from GL
Normally balance sheet accounts would be classified as a third party control account. Available Segment qualifiers:
Supplier Customer Yes No Restrict Manual Journals
'Program - Inherit Segment Value Attributes needs to be run after the value is set.
Reports
Subledger accounting provides the following reports:
Journal Entries Report Account Analysis Report Third Party Balances Report Period Close Exceptions Report Open Account Balances Listing
This reports can be customized by defining new BI Publisher Templates that use a subset of the data elements included in these reports. These reports are comprehensive and can be used in lieu of the General Ledger based journals and account analysis reports.
Create Accounting
Resolve Exceptions
Impacted by Subledger Accounting
Post to GL
Reconciliation
Create Accounting
Subledger accounting replaces the individual subledgers different types of accounting processes with Create Accounting. The create accounting process determines the final accounting for a transaction and also generated balancing lines if required as opposed to 11i where the accounts in the transaction distribution were the final accounts and the balancing lines were generate by General Ledger.
Resolve Exceptions
The Subledger Period Close Exception Report can be and must be used before closing subledgers and general ledger to review accounting events that are unprocessed, incomplete, in error or not transferred to General Ledger. The Create Accounting program can be run only for errors to review the details of the exceptions for events in error.
Post to GL
All subledgers use the same processed to post their journal entries to General Ledger. The journals may be posted using one of the following options:
Transferred and posted by the Create Accounting process when the journal entries are created. Transferred and posted by the Transfer to General Ledger program Posted in General Ledger after the entries have been transferred to GL by one of the above listed processes.
Reconciliation
The most important point to note is that you should not use the accounts on the transaction distributions for reconciliation as they are not the final account necessarily. New reports introduced by R12 assist in reconciliation such as the Third Party Balances Report but the existing reports have also been updated in R12 to look at the subledger accounting data rather than the transaction data where applicable. E.g. of modified reports
Aging report in Receivables Trial Balance in Payables AP/PO accrual reconciliation report
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