EFFECTIVE WRITING

Theresia L. Toruan

Blok 1 Medical Faculty, Sriwijaya University 2007

LEARNING OBJECTIVE
FORMULATING ORALLY AND IN WRITING MAKING A MANAGEMENT PLAN REPORTING AND MAKING RECORD INFORMATION PROCESSING AND APPLYING (especially from scientific literature)

Standard Kompetensi Dokter KKI, 2006

Word

able to communicate

Only have 26 letters to work with Writing is never thought in science at the end of school career, writing style is usually better suited to the arts than science.

The spoken word immediately dissapears and is a subject to

misinterpretation

 Effective writing clearly and concisely communicate from the writer to the recipient Ineffective writing fails to do this

To communicate effectively:
Think Organize Compose Create Speak, and Write

Writing

product of:

Vocabulary Spelling Grammar Literacy, and Other scholarly skill

Better writing :
Make it simple Know what you want to say Keep sentences short, sentences may need to have more than three or four words Write the way you speak Write for your audience Use every day language

Most job:
Internal memos

Correspond with clients/colleague, etc

Much of it is pitiful and reduce effectiveness:

Unnecessary Redundant Shallow Capitalization Punctuation Grammar Sentence structure Organization

HOW TO WRITE EFFECTIVE TEXT

Step: 1. What do you want to accomplish 2. What does the reader want to accomplish 3. Examine your features and benefits 4. Organizing your thoughts 5. Filling in the blanks 6. Editing yourself
Writing as you speak Cut it out Writing doesnt have to be hard

Step 1:
What do you want to accomplish
Write down a list you want to be accomplish:
- be spesific - be general

Brainstorming:think as many things as you can Dont stop from putting down an idea Dont think it might sound stupid No one needs to see this list except you Dont edit yet or you may lose some good idea

Step 2:
What does the reader want to accomplish The reader want to know
what is in it for me not whats in it for you

Example :
Procedure Diagnosis

Step 3:
Examine your features and benefits =what you offer and why its important=
If you wrote, then know why this is important, but

your reader may not, so you explain

Actually work for you and get your points across

Step 4:
Organizing your thoughts
Organize
Solve the mistakes people make concerns scattered and infocused information

Find the focus that gives your writing a structure

make into heading 1s (major topics) and heading 2s (sub topics) etc up to six level

Step 5:
Filling in the blanks =putting meat on the bones=
Werw creating the structure of your document (the skeleton)......dont edit, just write Write as much as you want The more you write, the more you have to work with Might feel the need to change or rearrange the outline Rearrange if necessary

Step 6:
Editing yourself
=safe file under new name=
Rewrite, the part that most people hate, because they think theyve written is perfect

Usually spend a lot of time rewriting

Good idea to give a copy of what youve written to someone whose writing you admire.(show writing to someone you respect) May not agree with notes Dont lose first draft

Notes:

Look at the day you look them Put them away

Dont make any changes

Look at the notes again the next day

CUT IT OUT
WHENEVER POSSIBLE, CUT OUT
ANYTHING THATS NOT ESSENTIAL

 If :
- One person tells something and you disagree
- Two people - Three people can ignore it

should seriously consider better either make the change passionately sure of your own genius

Good writing
has three fundamental characteristic: 1) Substance : Important information Serious statement Relevant material worth 2) Clarity: Organized Sequential Appropriate words and sentences Using precise and meaningful term-communication

3) Force : Style Originally Format -impact

Writing beautiful prose and poetry is a talent

Writing effectively, however is a skill that

can be learned

Never stop trying to be a better writer