App A Powerpoint Database Home Work Test Notes For Chapter 3

David M.
Kroenkes
Database Processing:
Fundamentals, Design, and Implementation
Appendix A: Introduction to Microsoft Access Part One

DAVID M. KROENKES DATABASE PROCESSING, 10th Edition 2006 Pearson Prentice Hall A-1
Example Database Design

Three tables: STUDENT, CLASS and GRADE
DAVID M. KROENKES DATABASE PROCESSING, 10th Edition 2006 Pearson Prentice Hall
A-2
MS Access Basic Data Types

Text Memo Number
Byte Integer Long Integer Single Double Decimal
Date/Time Currency Yes/No AutoNumber

A-3
MS Access Table Keys

Each table has a key A key is one or more columns that identify a row:
StudentNumber in STUDENT ClassNumber in CLASS
Keys composed of more than one column are called composite keys:
(StudentNumber, ClassNumber) in GRADE
See Chapter Three for a complete discussion of keys. In this Appendix, the following keys are relevant:
Primary key The key used to identify rows in a table Foreign key The key used to link to another table Surrogate key A short, numeric key added to the table as an ideal identifier when other fields dont work as well
Example Database Design
A-5
MS Access - Relationships
StudentNumber in GRADE creates a relationship to StudentNumber in STUDENT ClassNumber in GRADE creates a relationship to ClassNumber in CLASS StudentNumber in GRADE and ClassNumber in GRADE are examples of foreign keys
Creating a Database
Use Create a new file to create a database
A-7
Creating a Table
Use Create table in Design View to create a table
A-8
Creating Columns (Fields)
(1) Type in Field Name (2) Select Data Type (3) Add a Description (4) Modify Data Type properties on General Page
A-9
The STUDENT Table Definition
A-10
The CLASS and GRADE Tables
A-11
Adding Data to Tables

We can add data to a table by:
Using the datasheet view, or Using a form
A-12
Adding Data to Tables: Using the Datasheet View
Type data into each cell. This is just like using a spreadsheet.
David M. Kroenkes Database Processing

Fundamentals, Design, and Implementation (10th Edition)
End of Presentation: Appendix A Part One
A-14
David M. Kroenkes
Appendix A: Introduction to Microsoft Access Part Two

Adding Data to Tables: Using a Form
Use Create form by using wizard to create a form
A-16
Select fields from Available Fields by using the Select Field [>] and Select All Fields [>>] buttons
Type data into each field on the form
A-18
Creating Queries
Use Create query in Design view to create a query
A-19
Creating Queries
Add tables to the query
Select fields from table fields by drag and drop the * symbol means all fields
Add criteria to determine which rows are selected by the query
A-20
Creating Queries
To run the query, use the menu command Query | Run or the button
A-21
Viewing MS Access SQL

To see the SQL version of the query, use the menu command View | SQL or the SQL button on the View drop-down list:
A-22

End of Presentation: Appendix A Part Two
A-23
David M. Kroenkes
Appendix A: Introduction to Microsoft Access Part Three

Creating Relationships
To create relationships between tables, use the menu command Tools | Relationships. When the Show Table dialog box appears, select the tables STUDENT, CLASS and GRADE. MS Access places the tables in the Relationships Drag StudentNumber from window. STUDENT to StudentNumber in GRADE.
Check Enforce Referential Integrity.

A-25
Creating Relationships: The Competed Relationships
The symbols 1 and indicate a One-to-Many [1:N] relationship

Creating Multitable Forms

(1) As before, use Create form using wizard: Choose CLASS as the first Table/Query and add all available fields (2) Select the GRADE Table (3) Add only the fields StudentNumber and Grade using the [>] button
Creating Multitable Forms: The Final Form
Fields from CLASS
Fields from GRADE
A-28
Creating a Report
(1) Click Reports in the Objects list.
(2) Use Create report by using wizard. (3) Select: CLASS: All fields GRADE: StudentNumber, Grade STUDENT: StudentName
Creating a Report: The Finished Report

(4) Click the wizards Finish button, and the finished report appears:
A-30

End of Presentation: Appendix A Part Three
A-31

App A Powerpoint Database Home Work Test Notes For Chapter 3

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David M.

Appendix A: Introduction to Microsoft Access Part One

Example Database Design

MS Access Basic Data Types

Date/Time Currency Yes/No AutoNumber

MS Access Table Keys

Example Database Design

Use Create a new file to create a database

Use Create table in Design View to create a table

Creating Columns (Fields)

The STUDENT Table Definition

The CLASS and GRADE Tables

Adding Data to Tables

Adding Data to Tables: Using the Datasheet View

David M. Kroenkes Database Processing

End of Presentation: Appendix A Part One

Appendix A: Introduction to Microsoft Access Part Two

Adding Data to Tables: Using a Form

Use Create form by using wizard to create a form

Adding Data to Tables: Using a Form

Adding Data to Tables: Using a Form

Type data into each field on the form

Use Create query in Design view to create a query

Add criteria to determine which rows are selected by the query

Viewing MS Access SQL

David M. Kroenkes Database Processing

End of Presentation: Appendix A Part Two

Appendix A: Introduction to Microsoft Access Part Three

Check Enforce Referential Integrity.

Creating Relationships: The Competed Relationships

The symbols 1 and indicate a One-to-Many [1:N] relationship

Creating Multitable Forms

Creating Multitable Forms: The Final Form

Fields from CLASS

Fields from GRADE

Creating a Report: The Finished Report

David M. Kroenkes Database Processing

End of Presentation: Appendix A Part Three

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