MS EXCEL

By: SCLP

Understanding worksheet cells

Worksheet
Is a rectangular arrangement of rows and columns.

Row
Labeled w/ numbers

Column
Labeled w/ letters

Cell
Intersection of rows and columns.

Active cell
Selected cells

Three kinds of data

1.

Text
These entries are usually labels such as name, age, remarks, etc. that make a worksheet easier to read. Can be text/number combinations for items such as phone numbers and account code.

2.

Numbers
These entries can be dollar values, weights, interest rates or any other numerical quantity.

3.

Formulas
These are calculations involving two or more values such as 2*5 or A1+A2+A3 A formula always starts with equal sign ( = ).

EXCELS SCREEN Active cell

Name box Formula bar

Excels worksheet navigation keys

PRESS Arrow keys Home Page down Page up Alt+Page down Alt+Page up Ctrl+End Ctrl+Home TO MOVE To left, right, up or down one cell The beginning of the row Down one screen Up one screen One screen to the right One screen to the left To the bottom right corner of the used portion of the worksheet To the beginning of the worksheet

Excels formatting keyboard shortcuts

PRESS
Ctrl+B Ctrl+I Ctrl+U Ctrl+5 Ctrl+Shift+! Ctrl+Shift+$ Bold Italic Underline Strikethrough Number(two decimal places, using thousand separator) Currency(two decimal places, using dollar sign and negative numbers surrounded by parenthesis).

To apply the following format

Ctrl+Shift+%
Ctrl+Shift+^ Ctrl+Shift+# Ctrl+Shift+@ Ctrl+Shift+~

Percentage (zero decimal places)

Scientific (two decimal places) Date (d-mm-yy) Time (h:mm AM/PM) General

Excels arithmetic operators

Operators
+ (addition) - (subtraction) negation) * (multiplication) / (division) % (percentage) =3+2 =3-2 =-3 =3*2 =3/2 =3%

Examples
5 1 -3 6 1.5 0.03

Result

^ (exponentiation)

=3^2

Excels comparison operators

Operators
= (equal to) > (greater than) < (less than) =3=2 =3>2 =3<2

Examples

Result
FALSE TRUE FALSE TRUE FALSE TRUE

>= (greater than or equal =3>=2 to) <= (less than or equal to) =3<=2 <> (not equal to) =3<>2

Excels order of calculation

Operator
(negation) % (percentage) ^ (exponentiation) * and / (multiplication and division) + and (addition and subtraction) = ,<, >, <=, >=, <> (comparison)

Order of calculation
First (1st) Second (2nd) Third (3rd) Fourth (4th) Fifth (5th) Sixth (6th)

Example of Excels Formula

Operation
SUM=A plus B DIFFERENCE = A minus B PRODUCT = A time B QUOTIENT = A divide by B EXPONENT=AB

Formula
=A+B =A B =A*B =A/B =A^B