Business Presentation for BEM

By: Ma. Teresa Walang

The Structure
Greet

Know how to structure your presentation well

your audience Introduce yourself Give the title of your talk Describe the structure of your talk Explain that the audience can interrupt if they want Say something about the length of your talk Say if your will be showing a video or any other visual aids

Language Checklist
The Introduction
Greetings Good Morning/afternoon ladies and gentlemen Subject I plan to say a few words about I am going to talk about The subject of my talk is The theme of my presentation is Id like to give you an overview of

Structure I have divided my talk into (3) parts My talk will be in 3 parts I am going to divide my presentation in 3 parts
First
Second Third In

the first part Finally

Timing My talk will take about seven minutes The presentation will take about seven minutes Policy on questions After my talk, there will be a time for discussion and any questions.

Introducing a visual I would like to show you Have a look at this This graph shows/represents Here we can see Let us look at this Here you see the trend in Comparisons This compares x with y Let us compare Here you see a comparison between

Describing trends
To go up To increase an increase To rise a rise To climb a climb To improve an improvement To recover a recovery To get better an upturn To level out a leveling out To reach a peak To reach a maximum To peak a peak To undulate an undulation To fluctuate a fluctuation Describing the speed of change a dramatic

To go down To decrease a decrease To fall a fall To decline a decline To deteriorate a deterioration To get worse a downturn To reach a low point To hit bottom a trough to increase/fall dramatically markedly slightly significantly

A marked A significant A slight

increase/fall

The use of visuals

A well prepared, well chosen and clear visual is must be

A combination of OHP and flip chart with pens a often good. First visual should give the title of the talk. Second visual should show the structure of talk.

Keep text to minimum-never just read text from the visual. Do not use too many visuals.

Use white writing on blue/green is good.

Use appropriate color combinations.

The main body

Introduction

Main Body of information

First Part A B C d

Second Part A B C D

Third Part A B C D

The conclusion
Ending the main body of the presentation Right, that ends my talk. That is all I want to say for now. Beginning the summary/conclusion I would like to end by emphasizing the main point/s I would like to finish with a summary of the main points some observations based on what I have said some conclusions/recommendations a brief conclusion

Concluding There are two conclusions/recommendations What we need is I think we have to I think we have seen that we should
Inviting Questions from your audience That concludes my talk. Are there any questions or comments? Thank you for listening. Now I would like to invite questions or comments. So now I would be very interested to hear your comments and questions

Handling Questions Thats a difficult question to answer in a few words it could be in my experience I would say I do not think I am the right person to answer that. Perhaps ______can help. I do not have much experience in that field, but I think When the question is irrelevant to the talk I am afraid that is outside the scope of my talk

Not understood Sorry, I am not sure I have understood. Could you repeat please? Are you asking if...? Do you mean..? I did not catch (part of the question), you mean..? Checking that your answer is sufficient Does that answer your question? Is that okay?

Ending the presentation

A summary Restate the main points. Restates what the audience must understand and remember. Contains no new information. Is short A conclusion States the logical consequences of what has been said. Often contains recommendations Is short

Questions Inviting questions implies that the audience are less expert that the speaker. Have one or two questions to ask the audience. Keep control of the whole presentation
Discussion Keep control, limit long comments and answers. Watch the time

Handling Questions Listen very carefully Ask for clarification of the questions if necessary Paraphrase the question to check you understand it clearly Refer the question to another if you cannot answer it Do not allow one or two people to dominate the discussion Be polite Signal when time is running out At the end thank the audience

Tell me and I forget. Teach me and I remember. Involve me and I learnBenjamin Franklin