Professional Documents
Culture Documents
t planning and Budgeting and control over the project is very important for the business. Projects are in various geographical locations and it is very difficult to monitor and control the consumption of material. Also reconciliation of material used in the Project is a tedious process. Currently we dont have the Cost Planning in place therefore analysis of Actual Cost with Budgeted Cost is not possible. Re-scheduling of Project Structure and activities, which is the common practice in any organization. Currently handled Excel which is very tedious and time consuming exercise.
SAP PS is Completely integrated with other Modules. That means any transaction executed in any other module if affecting PS module will automatically be reflected at the respective place & Vice versa. Can Maintain different versions of same project to compare current status vs previous status.
PS Provides Contracting & Material Consumption Cost WBS/Activity Wise. SAP Provides the detailed reports of Planned vs Actual cost in line with progress of the project. We can Control the un authorized or wrong posting using user/system status. SAP provides milestone billing at any point of time and number of billings should be generated with respect to the work accomplished . SAP Provides solution to control the activities at sites in such a way that the material consumption and reconciliation of material becomes transparent. Provide a permanent record of project performance which can be analyzed for future performance improvements
Project Definition
WBS Elements
Network
Sequential structure showing activities
Networks
Activity
Start and finish date of work or activity
Processed w/o interruption, incurring costs, resources are required for execution
Network Activities
Milestones
Milestones
1996
Time
Costs
Project
Progress
Work
Option - 1
WBS Element
Activity
Option - 2
WBS Element
Activity
CRTD
CRTD
CRTD
CRTD
CRTD
REL
REL
REL
Which elements?
Project definition and WBS elements are affected.
How?
Status are activated manually or automatically by the system.
SS Relationship
FF Relationship
SF Relationship
50 40 5 6 3D 7 8
30
2D 4 5
3D 11 11
10 20 30 40 50 1 2 3 4 5 6 7 8 9 10 11 12 13 Days
10 1 1
Latest Start Date
2D 2 2
2
Latest Finish Date
Cost Planning
Planning Methods
Here we will enter the Coefficient or norms for 1 unit. This will be created as template & we will use this template as when we need of the same
Activity confirmation
Project Structure
WBS Elements
Activity
Release project
Confirm Activity
Reverse, if reqd
Generate DPR
Main Store
Project
Main Store
Cont. Y
Tower -A
Cont. Z
Tower - B
Progress Analysis
Actual costs
Actual percentage of completion
Variances
Missing Links There are 4 steps to take make this module in full swing
1) Time Planning:
Before Starting the Project in SAP PS, We need Complete Project/Tower Structure Otherwise we will not able to do the time planning properly.
2) Cost Planning & Quantity Controlling:
We also need the Drawing before starting of the project to calculate the qty of work need to executed. Other wise we will not able to create BOQ & Cost Planning.
3) Material Requirement & Material Controlling (through SAP MM): On getting above items in place we can get the material requirement in planned manner. 4) Milestone Billing through SAP SD:
We need to define the Project Wise/Tower wise Milestone to activate the milestone billing in SAP SD Module.
Main Requirement Roles and responsibilities need to be defined to run the system systematically, Normally updation of information is left on IT deptt. which is wrong practice, Respective deptt. should take the responsibility to complete the data flow.