The District of Columbia Public Library

FY 2012 Year-to-Date Report

Wednesday, July 25, 2012

Document #9B Library Board of Trustees Meeting

FY 2012 Budget Status

As of June 30, 2012, with 74.8% of the fiscal year elapsed, Personal Services (PS) expenditures-todate for the Gross and Local budgets are at approximately 73.3%. Non-Personal Services (NPS) obligations are at 79.5% and 85.9% of the Gross and Local budgets, respectively. On June 20, 2012, the FY 2012 Second Revised Budget Request Emergency Adjustment Act of 2012 (A19-382) was enacted and included an increase of $414K to the Librarys FY 2012 local budget for the opening of the new Rosedale Library a co-located facility with the Department of Recreation and Parks. Based on purchasing lead times and other requirements, the Rosedale Library is projected to open approximately 12 weeks after funding is made available. In acknowledgement of the importance of materials (books and electronic) in the opening of a new library, the District has implemented a new policy that allows the funding of Opening Day collections from the capital fund. Effective immediately, up to $300K of a capital projects Furnishings, Fixtures and Equipment (FF&E) for a new or renovated library can fund Opening Day collections. Pursuant to this new policy, the Mayor has proposed to reprogram $830K from projects outside of the Library to be used for the opening collections of the four libraries opening this year. Budget authority is projected to be available on Monday, July 23, 2012. On July 2, 2012, the DC Public Library Foundation presented the Library with a $200K check from the Elizabeth Holden Bequest in support of the materials collection at the new Francis Gregory Neighborhood Library. The Holden Bequest is dedicated to the general benefit of the Francis Gregory and Woodridge neighborhood libraries. Budget authority is anticipated within the week.

FY 2012 Budget Status

(YTD - as of June 30, 2012 - Gross)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 20,611,627 1,779,777 574,350 5,211,651 231,570 28,408,975 Obligations 14,366,954 2,133,945 409,001 3,692,660 223,500 20,826,060 Variance ($) 6,244,673 (354,168) 165,349 1,518,991 8,069 7,582,914 % Oblig 69.7% 119.9% 71.2% 70.9% 96.5% 73.3%

470,773 0 0 0 0 0 0 3,086,133 1,800,466 55,755 3,848,995 9,262,121 37,671,096

372,846 0 2,000 0 0 0 0 2,740,182 1,488,918 55,755 2,699,884 7,359,584 28,185,644

97,927 0 (2,000) 0 0 0 0 345,951 311,548 0 1,149,111 1,902,537 9,485,451

79.2% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 88.8% 82.7% 100.0% 70.1% 79.5% 74.8%

FY 2012 Budget Status

(YTD - as of June 30, 2012 - Local)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 20,611,627 1,477,953 572,425 5,149,682 222,470 28,034,156 Obligations 14,366,954 1,916,270 407,619 3,648,506 223,311 20,562,660 Variance ($) 6,244,673 (438,317) 164,806 1,501,176 (841) 7,471,496 % Oblig 69.7% 129.7% 71.2% 70.8% 100.4% 73.3%

462,773 0 0 0 0 0 0 2,778,903 939,042 0 2,566,578 6,747,296 34,781,452

367,937 0 2,000 0 0 0 0 2,494,686 885,342 0 2,043,178 5,793,143 26,355,803

94,836 0 (2,000) 0 0 0 0 284,217 53,700 0 523,400 954,152 8,425,649

79.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 89.8% 94.3% 0.0% 79.6% 85.9% 75.8%