Reports are based on facts, events or situations that have happened or already exit. It usually consists of 4 paragraphs.

Each paragraph has a heading, which makes it easy to follow. Reports are usually formal and they are written for the boss/ the local council/a teacher, etc.

A report is written because someone has asked you to do it so mention the person`s name/ job as well as the subject of your report: To: Whom it might concern From: Subject:

Introduction

Useful language: The aim/purpose of this report is to describe/ evaluate/present This report provides a description/ evaluation/ presentation

Current situation

Useful language : I spoke to/ interviewed several members of the staff Half of the people interviewed answered that I conducted a survey among

Factors influencing the situation/Features

Useful language: The points in favour/ againstcan be summarised as follows: (OR) There are a number of ways in which facilities can be improved: 1 2

Recommendations/ Conclusion

Useful language: In my opinion, this is a serious matter and it should be a priority. Therefore, I would recommend: 1 2 3

Proposals are similar to reports in terms of layout and format. The difference is that a proposal is based on a future situation or plan and is more forward looking. The recommendations section is the most important part of a proposal.

Stating the purpose of the proposal

Useful language: In this proposal, I will describe/ evaluate/ present This proposal is for

Background information

Useful language: Feedback from student questionnaires suggests that Following a survey among college graduates There were several issues arising from the last event, which was not a success

Making recommendations and suggestions

Useful language: There should be an investigation into I recommend that a new centre ( should) be established

Final recommendation

Useful language: In the light of the result of the survey, .would seem to be the best choice/ option/ solution. If these recommendations are followed, then the situation will be greatly improved. If these suggestions are implemented, there will be a marked improvement in the situation.