PRESENTATION ABOUT ADVISING AND MENTORING PERFOMANCE

By Jos Manuel Pompa

28th June, 2012

Contents
1, PROJECT INVOLVEMENT

Purpose Background. Latest Projects. Current Projects. Nature of the Projects. Summary of activities within the projects . Achievements in the projects. Impact of the projects Observations and lessons learned from the projects Critical constraints and challenges

2. MENTORING PROCESS

Planning Implementation

Purpose

Reporting on the work done during the period from October, 2011 up to June, 2012

Background
I have been working during the current year in IDT Limpopo

Organization, as part of the Technical Team with the

responsibility to give support and adviser in terms of quality and progress issue for all the Infrastructure Programme. Also have had the opportunity to give support in many issues on managing different projects in terms of operating MSP, Cost Analysis, etc., always trying to improve the Objectives to achieve in the Implementation stage of the lifecycle of projects

Recent Projects
Makhoma High School, Matsepe Primary School, Photo Primary School and Xirhlurhulu Primary School from the Eradication of Inappropriate Schools Programme which were finished with final completion on October 2011 with a budget of R144.0 m Gumani, Tom Naude, SJ Van der Verwe, Meresky & Thohoyandou and others four belongs to Renovation and new facilities Technical Schools Programme with a budget of R40.0 m Storm Damaged School Programme with 29 schools to be renovated and a budhet of R40.0 m

Makoma Secondary School on October 24, 2011

Xirhulurhulu Primary School on September 23, 2011.

Xirhulurhulu Primary School on September 23, 2011

Photo Primary School on October 18, 2011

SJ Van der Verwe Technical S.

Gumani Technical S.

NGWAKO SCHOOL

NQWAMOREI SCHOOL

CERES SCHOOL

MORELEBA KGANYAGO SCHOOL

PULAMADIBOGO SCHOOL

Current Programme

Polokwane High Court from the DoJ of Limpopo Province allocated in Polokwane City. New Health Facilities from the Health and Social Department with the construction of 5 new clinics and renovation of one clinic in three Districts of Limpopo Province.

Nature of the Projects

The DoJ of Limpopo Program the Construction of the new

High Court, which is a big project started on 2010 and

the completion day scheduled for October of the current year with a budget of R400 m. The New Health Facility comprise the construction and renovation of six Clinics allocated in three of the five districts of this Province. The scope in order to ensure the clinics of projects is, in adequately, summary, provide new health facilities doing intervention function contributing to the infrastructure development in the region.

Lambani Clinic

Troistkraal Clinic

William Eddy Clinic

Polokwane High Court

Polokwane High Court

Summary of Activities within the projects

Several activities were developed within this Program, as member of the technical Implementation team, also integrated by the PM Philile Hlophe, the PIMs Thabiso Makgoka and Mohapi Shea

Construction drawing reviewing through in a depth and comprehensive

examination of working drawing in order to comply with standards and norms

from the clients on quality of the designs, save cost, security and ease of construction. The problems found during examination of working drawings

were addressed as soon as possible, in order to improve the construction

quality, save construction costs, shorten the construction period, and improve efficiency.

Summary of Activities within the projects

Conducting several meetings in terms of agreed scope with the

clients and Consultants up to final decision about the scope and quality of the drawings improving the results for the four schools mentioned.

Checking the preliminary cost presented by the QS for each and every project in order to accomplish the scope within of budget approved by clients.

Summary of Activities within the projects

Conducting the Tender Process as member of the

technical team.
Attending

to

the

Site

handover

and

Practical

Completion of each project & programme.

Participating in the appointment of all the PSP. Monitoring

and

tracking

the

projects

using

the

contractual documentation there must be one of the main goal to achieve from starting the projects.

Summary of Activities within the projects

Conduct period visit to site according the scheduled program:

which have been done to each project at least every two

weeks. This is the key to monitoring the project construction schedule, which aims to collect relevant data on actual

progress . Inspection and collection of information is generally

by drawing progress reports. In the course of project implementation, dynamic cycle. progress control is through continuous planning, execution, inspection, analysis and adjustment of the

Achievements in the projects

Due diligence on designs/BoQs from consultants Quality assessments of infrastructure projects Technical support to programme management personnel Due diligence projections on project schedules/cash-flow

Design of Quality Management System

Due diligence on Tender process.

The Tender process was finished on time.

Impact of the Project

Our performance have had a sensitive impact in the

projects as our organization is able to make a close and

deep control of the projects, which generate more confidence from the Government Organizations, to increase

the portfolio of business for IDT.

Increasing the support to accelerate and assist delivery of social infrastructure.

Observations and lesson learnet

Have been identified several key areas need to be followed close before
and during the implementation phase of every project:

The geotechnical report before start the projects need to improve in terms of quality to allow the civil consultants design properly taken in

consideration the real soil conditions.

The work done by Land surveyors before the construction phase, in terms of demarcation the site plan in every projects should be checked to make sure that the coordinates are corrects.

It should be required from the Contractor to submit the Contractors Quality Control Plan after award of the contract and before start of the physical work, to make sure its procedures comply with the contract requirements.

Mentoring Process: Implementation

The process, has been working, because every time, when I am doing site visits with my partner or mentee we talk about issues and challenges we have faced or already are facing in our projects, and we would be sharing our opinions on how to sort out these situations. In fact this is a way named, idea sharing, which we have been using every time. There are other several examples we could mention:

Mentoring Process: Implementation

During the procurement phase, we share opinions in terms how to improve the way checking the quality of the designs, using the Norms and Standards.

We already have had the conversation in terms of what we should do

to be realistic and clear in our expectations and objectives. We have shared ideas and opinions about the better way to check

that the contractors are complying with the norms and standards, so
we are busy creating a check list with the items that should be used during the site inspection according different stages of the projects.

Mentoring Process: Implementation

Also we have been sharing the idea about the contractor quality

control plan, which should be submitted by the contractor before

start the physical work on site, and we agreed to write a document to be used as a base line and circulate to the principal agents for assessment. In summary, every time that we make a visit on site, become informal session that we use to evaluate and discuss about how our projects are running, which challenges we are facing in terms of scope, time, cost, progress, contractor performance, consultant performance and even project manager performance.

Advising & Mentoring Report

Thank you.

Gracias.