Business Technology

Textbook

Mrs. Holtmeyers

Updated July 2011

Table of Contents
Topic Page Number Unit 1: Word Processing ............................................................................................................................ 4 Grammar Rules Proofreading Marks Tabs and Tab Stop Letter Formats Envelopes and Labels Tables Unit 2: Desktop Publishing ....................................................................................................................... 26 Unit 3: Employable Skills to Careers ......................................................................................................... Unit 4: Office Equipment and Skills .......................................................................................................... Unit 5: Multimedia .......................................................................................................................................... Unit 6: Access.................................................................................................................................................. Unit 7: Spreadsheet ....................................................................................................................................... Unit 8: Entrepreneurial Awareness ............................................................................................................

Information is taken from several different sources such as: Microsoft Office 2007 Lawrenceville Press Please do not work ahead! I have compiled this collection so we all know what is going on and what is to come. I will assign due dates to the appropriate assignments. Not all sections have assignments that go with them, if there is an assignment it will be noted at the end of the section in bold and italics. This is your textbook/workbook for the year. We will add to this as necessary. If you lose this then it will result on all assignments that you cant complete because of the lack of responsibility. I will have a location in the classroom where you can keep this in, to prevent the act of losing your favorite textbook/workbook. ~Mrs. Holtmeyer

Unit One: Word Processing

In this unit we will review some basic grammar rules and practice proofreading our work. We will use these rules and proofreading technique throughout the year. Why is this important? Your work for me and for your boss will need to be grammatically correct and free of typing or spelling errors. Careless mistakes may cost you a promotion or worst. Those mistakes make your work look like very poor quality and that you really didnt care about what you were doing. In this unit we will also be discussing proper formats with letters, memos, and tables. We will also be discussing how to use tabs in word. We will carry several of these concepts throughout the year and into different Office Software Applications.

Capitalization Rules
Rule 1: Capitalize the first word of a sentence, personal titles, and names of people. Learn: Ask Ms. King if she and Mr. Valdez will sponsor our book club. Rule 2: Capitalize days of the week and month of the year Learn: He said that school starts on the first Monday in September. Rule 3: Capitalize cities, states, countries, and specific geographic features Learn: When you were recently in Nevada, did you visit Lake Tahoe? Rule 4: Capitalize names of clubs, schools, companies, and other organizations Learn: The Voices of Harmony will perform at Music Hall next week. Rule 5: Capitalize historic periods, holidays, and events Learn: The Fourth of July celebrates the signing of the Declaration of Independence. Rule 6: Capitalize streets, buildings, and other specific structures Learn: Jemel lives at Bay Shores near Golden Gate Bridge. Rule 7: Capitalize an official title when it precedes a name and elsewhere if it is a title of high distinction Learn: In what year did Juan Carlos become King of Spain? Learn: Masami Chou, our class president, made the scholastic awards. Rule 8: Capitalize initials, also letters in abbreviation if the letters would be capitalized when the words are spelled out Learn: Does Dr. R.J. Anderson have an Ed.D. or a Ph.D.? Learn: She said the UPS stands for United Parcel Service.

Assignment:

Capitalization Practice worksheet

Comma Rules
Rule 1: Use a comma after (a) introductory words, phrases, or clauses and (b) words in a series. Learn: If you finish your homework, you may to the play with Mary. Rule 2: Do not use a comma to separate two items treated as a single unit within a series. Learn: Her favorite breakfast was bacon and eggs, muffins, and juice. Rule 3: Use a comma before short, direct quotations. Learn: The announcer said, Please stand and welcome our next guest. Rule 4: Use a comma before and after word(s) in apposition. Learn: Jan, the new reporter, has started working on the next newsletter. Rule 5: Use a comma to set off words of direct address. Learn: If I can be of further assistance, Mario, please let me know. Rule 6: Use a comma to set off nonrestrictive clauses (not necessary to the meaning of the sentence); however, do not use commas to set off restrictive clauses (necessary to the meaning of the sentence). Learn: The manuscript, which I prepared, needs to be revised. Rule 7: Use a comma to separate the day from the year and the city from the state. Learn: On July 4, 1776, the Declaration of Independence was signed. Rule 8: Use a comma to separate two or more parallel adjectives (adjectives that could be separated by the word and instead of a comma). Learn: The angry, discouraged teacher felt she had been betrayed. Rule 9: Use a comma to separate (a) unrelated groups of figures which come together and (b) whole numbers into groups of three digits each. Note: Policy, year, page, room, telephone, and most serial numbers are keyed without commas. Learn: Before 1995, 1,500 more employees will be hired by our firm.

Assignment:

Comma Practice worksheet

Number Expressions
Rule 1: Spell a number that begins a sentence even when other numbers in the sentence are shown in figures. Learn: Twelve of the new shrubs have died; 48 are doing quite well. Rule 2: Use figures for numbers above ten and for numbers from one to ten when they are used with numbers above ten. Learn: She ordered 8 word processors, 14 computers, and 4 printers. Rule 3: Use figures to express date and time (unless followed by oclock). Learn: He will arrive on Paygo Flight 418 at 9:48 a.m. on March 14. Rule 4: Use figures for house numbers except house number one. Learn: My home is at 8 Vernon Drive; my office, at One Weber Plaza. Rule 5: Use figures to express measures and weights. Learn: Glenda Redford is 5 ft. 4 in. tall and weighs 118 lbs. 9 oz. Rule 6: Use figures for numbers following nouns. Learn: Review Rules 1 to 18 in Chapter 5, pages 149 and 150, today. Rule 7: Spell (and capitalize) name of small-numbered streets (ten and under). Learn: I walked several blocks along Third Avenue to 54th Street. Rule 8: Spell indefinite numbers. Learn: Joe owns one acre of Parcel A; that is almost fifty precent. Learn: Nearly seventy members voted; that is nearly a fourth.

Assignment:

Number Practice worksheet

Proofreader Marks
Symbol Meaning Insert (add) Capitalize Separate letters (add a space) Add period Lower case Combine letters Misspelled word New paragraph (indent) Move Delete (omit) Switch (transpose) NC NS RO Not clear Sentence fragment Run-on sentence Example They walked school. United states They wentto work. The dog ran home The Boy smiled. Buckle your seat belt. separate came home. Then They went later to school. He did did his work. They went the to school. Yesterday they are walking. When he comes. We baked a cake it got slightly overdone. Hello, Sam said.

Add quotations

Tabs and Tab Stops

Tabs are used to position text within a line. Press the Tab key to insert a tab and move any text to the right of the insertion point over to the position of the next tab stop. Tab Stops specifics a location within the line of text. In Word, tab stops are displayed on the ruler above the document. A set default tab stops are located at every half inch, but they do not appear on the ruler. Tabs can be used to align text into columns of data.

Left

Right

Decimal

Center

Left tab: aligns the beginning of the text at the stop Right tab: aligns the end of the text at the stop Center tab: centers the text equidistant over the stop Decimal tab: aligns the decimal point at the stop To set Tabs you can either point to the ruler where you want the tab and click or use the menu. When using the ruler to set tabs you can change the tab style by clicking on the box on the left side of the ruler.

The Tab dialog box is useful for changing, editing, and deleting tab stops. Double-click a tab stop on the ruler to display the Tab dialog box. Set the leader tab where you want it to stop at by typing in the box below Tab stop Position:. Select the type of tab stop that you want and any leader and click Set. You can type in more then one tab stop at a time, just click Set after each one you type in. When you are finish click OK. Below are the three types of leaders. Tab Leaders are characters that are repeated to fill the space spanned by at tab.

Leader #2 .................................... Leader #3 --------------------Leader #4 _____________

You can clear one or all the tabs set by clicking either the Clear or Clear All buttons in the Tab dialog box or you can click and drag that particular tab off the ruler. Tab stops are applied to the paragraph that contains the insertion point or to multiple paragraphs selected together. Data formatted into columns often have different formatting applied to individual columns of data. To select a vertical block of text, hold down the ALT key and drag.

Assignment:

Menu

Letters and Memorandums

The next couple of pages are design to help you format a letter and a memo. There may be times when you have to write a letter to a customer, a college or a business. Your letter will look more professional if they are typed in the following manner. If you are in the workforce, your boss may expect you to know how to format a letter properly. If you are asking for a scholarship through a letter, this may give you more leverage over the next student who is applying with an unformatted letter. The following formats are standard formatting. It is also the FBLA formatting guidelines. There are some key terms when defining parts of a letter or a memo: Letterhead (Heading): use only on business letters, this is where the companys name, contact information and logo is placed. The contact information may include: address, phone, fax, email, website. The heading usually takes up about an inch and a half to two inches of the top of the letter. Date: use the current date; the date is written out in words. Ex: July 21, 2011 After you type the date you will quad space (QS) This means there will be three blank lines after the date. Return address: this address is your address Letter address: the recipient address including their full name and any titles Salutation: the greeting line Dear Mr. Braschler There are a couple of different types of Salutations that you can use. If you know the name of the person that you are talking to use their appropriate title (Mr., Mrs., Dr.) and their last name. Dear Mrs. Holtmeyer

If you dont know the person who you are contacting then use To whom it may concern or Dear Sir or Madam

Body: the main part of your letter, this is where all your information will be at Complimentary Close: the closing of the letter most commonly used Sincerely After the closing you will quad space. Signature: after you have printed the letter the writer will then need to sign in ink (black or blue) Writers Name: after the closing the writers name is typed including any titles that they may have Reference Initials: these are the initials of the person who typed the letter, these are only used when someone else writes the letter and a different person types the letter (boss and secretary) Enclosure Notation: Place an enclosure (or attachment) notation a double spaced below the reference initials. If multiple enclosures are referred to in the letter, follow the word enclosures with a colon and list each enclosure This is done so the recipient knows there are additional papers are along with the letter. Sometimes the attachments are referenced in the letter. Copy Notation (Courtesy Copy): use a lowercase (c) by the name of the person(s) to receive a copy of the letter. Place double spaced below the reference initials or enclosure notation whichever is last Post Script: a postscript should be keyed as the last line in the letter. It should be preceded by a double space and begin at the left margin. The initials P.S. should not be used. There are two different types of punctuation that is used in a letter. Open punctuation which consists of no comma or colon after the salutation or complimentary close. The other punctuation is mixed punctuation. Mixed punctuation consist of a colon (:) after the salutation and a comma (,) after the complimentary close. Either way is correct formatting. Most letters and memos will have margins of: Top 2, Bottom, Left and Right 1. To change margins in Word 2007: Page Layout click on the arrow under margins then either choose the correct setting or click on Custom Margins.

Personal Letter
1912 Association Drive Reston, VA 20191- 1591 July 9, 2012

Ms. Terra Green 1923 Deserama Circle Cottonwood, AZ 86326 Dear Ms. Green: This letter represents an acceptable format for a personal business letter. As you can see, the basic format is identical to a business letter. However, this letter is keyed in block style with mixed punctuation. Additionally, reference initials are not included. Sincerely,

Barbara Small
Barbara Small

Assignment:

Letter One

10

Business Letter
123 Sophomore Hollow Dixon, MO 65459 (573) 759 - 7163 July 9, 2012

Ms. Terra Green 1923 Deserama Circle Cottonwood, AZ 86326 Dear Ms. Green This letter represents an acceptable format for a business letter. This business letter is keyed in block style with open punctuation. All lines, including the date, inside address, salutation, and closing begins at the left margins. A double space is left between all letter parts expect before the inside address and the writers name, where a quadruple space (4 enters, 3 blank lines) will be found. Additionally, if someone else typed this for you, then his or her reference initials are included. I am enclosing a copy of this form for your reference. Sincerely

Barbara Small
Barbara Small Director of Education kh Enclosure cc Jennifer Adams Dont forget to sign your name to the letter after you print.
Assignment: Letter Two Letter Three
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Memo Format
TO: FROM: DATE: SUBJECT: FBLA_PBL Competitions Judging Committee July 9, 2012 Formatting a Standard Memorandum

When formatting a standard memorandum, use a 2-inch top margin. Next, key the heading lines with a double space between each. Note that each heading is typed in ALL CAPS and informational lines are aligned on the left. The subject line should be keyed with initial caps and followed by a double space. Paragraphs are aligned at the left margin and are single spaced with a double between each. The competitor should key his/her initials at the left margin a double space below the body of the last paragraph in lowercase letters. If an attachment or enclosure is included, the word Attachment or Enclosure should be keyed at the left margin a double space below the competitors initials. kh Enclosure

Assignment:

Memo Assignment

12

We have just discussed different types of letters and memos. There are other ways to communicate within a business or even with others. Can you list them? Postal Mail, Emails and faxes are common. There may be times that a business will need to create and publish a report. As technology grows so are the ways people communicate. We now have Facebook and Twitter. Facebook and Twitter are not professional ways to communicate with employees or consumers for official business. What are examples that you have seen businesses use Facebook and Twitter?

Envelopes and Labels

As a letters are being sent out they need to be put into an envelope. Most business will get preprinted envelopes with their return address. We are going to learn how to print an envelope: Click on the Mailing tab Envelopes You will get the screen shot to the right. The Delivery address is where you will type the address that the letter is going to and the return address box you will type your address. Before you print, double check the size of the envelope you have selected. To do this click on the Option box in the Envelope and Label dialogue box. Before you click on Print, place your envelope in the printer. Each printer is slightly different with printing envelopes. It is usually marked on the printer where and which way the envelope need to be place in the printer. When ready to print click Print.

Assignment:

Create a envelope that will go with the Letter 3 Assignment

Tables
Tables are an organized way of reporting data. A table consists of columns, vertical, and rows, horizontal. When a row and column intersect is called a cell. Cells can have borders (guidelines) which make it easier to read. A table can be formatted in many different ways. A few of the options are to change the border colors, individuals cells may have different types of shading or change the direction or alignment of the text inside the table. To insert a table a table in Word 2007: Click on Insert tab Click on the arrow under Table glide your mouse over the desire amount of columns and rows

Assignment:

My Favorite Table

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Mail Merge
Dtydyfdyjtfygfghfghhgvjgjbkhfkjwhfksjdhfksjdhfskajfhskjdhfskjfhsadkjfhsakjdfhksjdafhskjfhs kfhksjdhfskdjhfksjdhfkjsdhfkjsdfhksjhfkshfksjhdfkjsdhfkjsdhfkjsdhfkjsdhfkjsdhfksjdhfkljsdh fkljsd

Assignment:

Mail Merge - Contest

14

Unit One: Word Processing Workbook

15

Capitalization Practice
1. a crucial battle of the civil war was fought at gettysburg. 2. are you going to the turkey festival in eldon 3. are you sure that jorge fuente works a the 1846 lincoln square? 4. bart and kay plan on spending christmas skiing at park city. 5. chuck and i toured the black hills on our south dakota trip. 6. dee took many pictures of pikes peak near colorando springs? 7. did mr. And mrs. Gunderson move to new mexico or to Arizona? 8. did the president speak to the nation from the rose garden. 9. did you see mrs. watts and gloria at the school play? 10. did you talk to scott johnson about what he needs from jefferson city? 11. did your aunt cindy bring you back anything from her trip to new york, new york? 12. do you think mrs. manz will take us to the kennedy space center? 13. dr. chan parked in front of the civic center on star avenue. 14. dr. juan lopez received his ph.d. from st. johns university. 15. dubois tower is on fountain square at fifth and walnut. 16. exquisite geysers can be found in Yellowstone national park. 17. first financial bank will be located at 1025 charles avenue. 18. henri asked if memorial day is an american holiday. 19. i like my spanish teacher. 20. i like to speak spanish and english 21. i live in bonnots mill missouri and live close to the osage river. 22. i live on church hill st, building one below the school. 23. i want to join the spanish club to help me with my studies at the university of missouri 24. i went on vacation to the golden gate bridge on friday, the third of july. 25. i would like you to meet mrs. abbey k. lauberth ph.d, the director of capital regional medical center in jefferson city, missouri. 26. jackson, the capital of mississippi, is located on the pearl river. 27. lennox corp. owns the hyde park athletic club in boston. 28. m.d. means doctor of medicine, not medical doctor. 29. max asked can I have a piece of pie

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30. Mr. chavez, our company president, chairs two major panels. 31. mr. ramsey said, we are going to the ball game! 32. mr. uhl said the boston tea party occurred in boston harbor. 33. my birthday is on monday august, second. 34. my birthday is on the third thursday of march this year. 35. my birthday is the fifth of december. 36. our office will be closed on christmas day and new years day. 37. pedro went to mexico city to spend christmas with his Uncle. 38. president bush in was columbia, missouri 39. see chapter 3, unit 1, pages 64-72, of dahls format guides. 40. she said that the ups stands for united parcel service. 41. sydna morgan was appointed manager of the vermillion art gallery. 42. t j west is a mebmer of sadd. 43. the declaration of independence was signed on the fourth of july. 44. the doctors elected dr. jay massoth as their representative. 45. the empire state building is located in in new york 46. the fbla members elected j. b. ryan as their next President. 47. the friday meeting with president melendez will be in new york city. 48. the golden gate bridge is one of san franciscos attractions. 49. the king and queen of england is at fatima high school. 50. the midwest is a great place to vaaction 51. the next oea meeting is scheduled for Saturday, September 9. 52. the october tour included visits to paris, rome, and naples. 53. the rocky mountains have fossils from the cretaceous period. 54. the university of wyoming was founded in 1887, in laramie, wyoming. 55. the workshop will be from 8:30 11 a.m. monday in room 275-a. 56. their new office is located on grand avenue in the conlin towers. 57. this delta pi epsilon chapter is doing a big research study. 58. today is monday september 13 2004 59. we have a letter from ms. anna m. bucks of washington, d.c. 60. we took route 66/40 through santa rose, new mexico, in july.

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61. what is lucy doing at lake tahoe, in the middle of july, when the signing of the declaration of independence is taking place in the united states? 62. what was dr. nixons dog sparky doing in the washington memorial peoples health clinic. 63. when in france, we saw paris from atop the eiffel tower. 64. will he be at devou park for the labor day picnic on monday?

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Commas Practice
1. A small red fox squeezed through the fence to avoid the hounds. 2. Are you entered in the piano competition in Austin Texas? 3. By the year 2000 1100 more local students will be enrolled. 4. Coleta the assistant manager will chair the next meeting. 5. Cynthia played a black lacquered grand piano at her concert. 6. Did you find this table in the March 16 1999, USA Today? 7. Dr. Feit said Please make an appointment for next week. 8. During 1999 2050 new graduates entered our job market. 9. Finish this assignment Mary before you start on the next one. 10. Greg Mathews a pitcher for the Braves will sign autographs. 11. Her favorite breakfast was peanut butter and jelly donuts and juice. 12. I believe Tom that you should fly to San Francisco. 13. If you attend the play take Mary Jack and Tim with you. 14. Lincoln delivered the Gettysburg Address on November 19 1863. 15. Mrs. Ramirez replied No, the report is not finished. 16. My choices are peaches and cream brownies or ice cream. 17. Please call me Erika if I can be of further assistance. 18. See page 1069 of Familiar Quotations Cat. Card No. 68-15664. 19. She said the committee did not follow its agenda 20. In my judgement Joe was quite adapt in his work 21. In 1991 1472 employees enrolled for health care under policy 645820 22. On January 5 2005 Mary passed the exam on chapter 8 pages 316-359 23. He has a bright yellow car that he bought from his uncle 24. The supervisor who just arrived will establish new schedules 25. According to table 3789 42% of the funds have already been spent. 26. On Thursday May 22 I showed homes at hatch street wren avenue and elm street 27. The mark twain museum is located in hannibal Missouri 28. Finish this assignment Martin before you start on the next one. 29. Karen purchased a large antique disk at the auction on Friday 30. My choices are peaches and cream brownies and strawberry shortcake.

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31. Our branch manager Carmen Jackson will be here tomorrow. 32. The telephone number listed on Policy #39445 is 834-8822. 33. The next exam will cover memos simple table and unbound reports. 34. The movie which was on the top ten list was very entertaining. 35. Kingsborough Community College is located in Brooklyn New York 36. The woman asked What time does the play begin? 37. When she came to visit Jo brought Dave Rob and Juanita with her. 38. I would recommend Mr. Clinton that we cancel the order. 39. Abraham Lincoln was born on February 12 1809 in Kentucky 40. During the summer of 1990 32980 policy holders submitted claims. 41. She ordered macaroni and cheese ice cream and a soft drink. 42. The student who scores highest on the exam will win the scholarship. 43. The editor Jason Maxwell said several changes should be made. 44. Ms. Sawyer was an industrious dedicated worker for our company. 45. Sachi answered Ill be in Chicago. 46. The big loud bully was ejected after he pushed the coach. 47. The big powerful car zoomed past the cheering crowd. 48. The convention will be held at Cobo Hall in Detroit Michigan. 49. The last exam covered memos simple tables and unbound reports. 50. The man asked When does Flight 787 depart? 51. The manuscript that presents banking alternatives is complete. 52. The manuscript which I prepared needs to be revised. 53. The movie which won top awards dealt with human rights. 54. The personnel director Marge Wilson will be the presenter. 55. The student who scores highest on the exam will win the award. 56. The supplies listed on Invoice #274068 are for Room 1953. 57. Trays of fresh fruit nuts and cheese and crackers awaited guest. 58. Wanda choose a large red book to record her expenditures 59. We will play the Mets Expos and Cubs in our next home stand. 60. When you finish keying the report please give it to Mr. Kent.

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Number Expressions
1. Candidates must be in Ivy Hall at eight forty a.m. On May one.

2. Do you know if the eight fifteen Klondike Flight is on time? 3. I have twenty students in my english class and twenty-two students in my reading class 4. My home is at Eight Vernon Drive; my office, at one Weber Plaza. 5. Nearly seventy members voted; that is nearly . 6. On september fifteenth, I thought we were leaving at eight thirty but instead we left at nine oclock 7. Only twelve of the hikers are here; six have not returned. 8. Principal smith saw a red motorcycle parked at one central avenue 9. The carton is two ft. Square and weighs six lbs. Eight oz. 10. This carton measures one ft. By nine in. And weighs five lbs. 11. When will senator bax arrive with the three hundred pound tiger 12. Just under 1/2 of the voters cast ballots for the issue. 13. We should be at 1 Brooks Road no later than eleven thirty a.m. 14. She usually rides the bus from 6th Street to 1st Avenue. 15. Glenda Redford is 5 ft. 4 in. Tall and weighs one hundred eighteen lbs. Nine oz. 16. This oriental carpet measures eight ft. By 10 ft. 17. 12 of the new shrubs have died; forty-eight are doing quite well. 18. Did she say they need ten or 14 sets of Z18 and Z19 diskettes? 19. She ordered eight word processors, 14 computers, and four printers. 20. Nearly of the team is here; that is about 15. 21. Over 20 percent of the students are out with the flu. 22. 20 members have already voted, but 15 have yet to do so. 23. A late fee of over 15 percent is charged after the 30th day. 24. At 7th Street she took a taxi to his home on 43d Avenue. 25. Joe owns one acre of Parcel A; that is almost 50 percent. 26. Of the two hundred people, approximately 50 percent went to the three fifteen game 27. I walked several blocks along 3rd Avenue to 54th Street. 28. 15 students have passed the achievement test with a score over 75 percent

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29. 14 members have paid their dues, but 89 have not done so. 30. Have you read pages 45 to 62 of Chapter two that he assigned? 31. The ffa has about 150 members which is fifty percent more than the sewing club has 32. Police car four, please respond to a burglary on 256 1st street 33. Review Rules one to eighteen in Chapter 5, pages 149 and 150, today. 34. He will arrive on Paygo Flight 418 at nine forty-eight a.m. On March fourteen. 35. Case 1849 is reviewed in Volume five, pages nine and ten. 36. The Nelsons moved from 4059 Pyle Avenue to 1 Maple Circle.

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Menu - Tabs
You just opened a new restaurant. You now need to create a menu for your guest to look at. The menu needs to contain the following: Title 3 categories such as: appetizers, main menu, soups and salads, desserts, drinks, sandwiches, etc. o Total of 15 items o Each items needs to have a price Must use at least 2 different types of tabs in your menu Clip art 3 pictures Make it look professional but yet eye-catching using advanced Word skills. Use color Try to keep it to one page, no more than two pages Points Earned 15 items 2 different Tab Styles Clip Art Professional and Eye Catching One - Two Page Title No Spelling or Grammar Errors Total Points Possible 15 6 3 2 1 1 2 30

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Letter 1:
Key the letter below as a Personal Business Letter with mixed punctuation. The letter address: Mr. Duane R. Burk/662 Woodward Avenue/ Detroit, MI 48226-1947. The return address: 215 South St./Warrensburg, MO 65201. The letter is from Susan Minks. Use todays date and the appropriate salutation and complimentary close. Send a copy to Mr. Henry Ford. Save as Letter 1 Personal. Include your name with a header. Make sure you read the letter in case you have to add anything to the end of the letter. Body of the letter: Thank you for letting our representative, Miss Tina Chun, discuss with you and your staff our new line of landscaped office modules. Using in-scale templates, Miss Chun has redesigned the general work area of your word processing center. Her mock-up offers you important features: ideal use of space in individual workstations, stationary panels to create private work areas without a feeling of closeness, and traffic patterns that are least disruptive to others. May we show you this portable display and discuss the low cost of improving the productivity and harmony of your office staff. A color photograph of the mock-up is enclosed. Please call me to set a convenient date and time for us to spend about and hour with you.

Letter 2:
Key the letter as a Business Letter with open punctuation. The letter address: Wayne State University/4841 Class Avenue/ Detroit, MI 48202. The letter is from Josephine Crews, Director. Use todays date and the appropriate salutation and complimentary close. Save as Letter 2 Business. Include your name with a header. Make sure you read the letter in case you have to add anything to the end of the letter. Body of the letter: The annual meeting of stockholders of American Textiles will be held next Friday, March 21 at 10 a.m. in Bush Auditorium. Since our recent acquisition of North Carolina Mills will be a major item of discussion, this promises to be a lively meeting. Would you be interested in securing complimentary tickets to this meeting for your students majoring in finance? If so, simply let me know the number of tickets you would need, and I will have them available at the box office on Friday morning. The enclosed agenda shows the major items of business to be discussed. We look forward to having you and your students join us for their interesting and education meeting.

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Letter 3:
Compose a letter to Mr. Braschler letting him know of something here at the school that you would like to see changed or to Mrs. Burrow for something in the district that you would like to see changed. Schools address: PO Box Drawer A/ Dixon, MO 65459 Requirements: Use proper letter formats Proofread carefully Use the current date Must be at least 2 paragraphs (min. 4 sentence per paragraph) State what you want changed, why and offer suggestions to fix the problem Keep to one page Keep to one or two things you want changed

Memo assignment:
Change the font to Tahoma and font size 16. Key the memo shown below. The memo is from Lou Alonzo, Director of Sales. He is sending the memo to Matthew Yeo, International Finance Director. The subject of the memo is Current Foreign Exchange Rate. Use todays date. Remember to show that you typed the memo and proofread carefully! Save the document as Memo Review, print the document, put your name on the paper and put it in the folder. As you are aware, the value of the American Dollar has improved over the past 12 months. With the improvement of the dollar, we should see a steady increase in our foreign market for transistors. I would like you to make an analysis of last years European sales budget with this years proposed budget to determine what effect the change in the dollar will have on our total income for the year. Last years projections are enclosed. When you have made your analysis, please let me know so that we can make an appointment with Ms. Katherine Lyons, our manager for international sales. She will be very interested in our projections.

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My Favorite Table
Create a table to find out your classmates favorite things. The table has to be big enough to hold everyones name (including yours and mine) and at least 5 My Favorite categories. You can decide what the categories can be. Once everyone is done we will take turns and type in our answers on each others computers. Next format your tables as follows: Title make your font title different from your table Center and bold the column headings Italicize the row headings Use some kind of shading Cells should be Align Center Format the table so it fits to one page Put your name and date in a header Use any other formatting techniques to make it look attractive Find graphics to decorate your document (3 pictures) Sort your table in A-Z order by classmates name Description 5 Favorite Categories Everyone s Name in a cell Title Center and Bold Column Headings Italicize the Row Headings Shading Cells Align Center Format to fit to one page Name and Date in a Header Graphics Sort the Table A-Z order by name Used other formatting techniques Points Earned Points Possible 5 2 1 2 2 2 2 2 3 3 2 2

TOTAL

28

26

Mail Merge Contest

Using Mail Merge, create the following form letter using merge fields and proper business letter formats. Also, create mailing labels for these individuals. Save the merged letter as Merge Contest XXX. The highlighted is where some of the merge fields belong. You are writing this letter. Print the Form letter showing the merge fields, letter to Mr. Anton Navarro, and the mailing labels.

Form Letter: Save as Form Letter Contest - XXX. How fortunate we are to have you join the panel of judges who will select the winners of the XXXX contest to be held at XXXX at 2 p.m. on XXXX. Selected faculty members from Twin Cities University and local high schools will join you on the panel. It is especially fitting, though, to have a professional critic on the panel. Your insistence on serving without honorarium is most commendable. Please know how grateful we are. As the contest date near, Ill send a friendly reminder. Cordially yours XXXX, Chair Planning Committee, H.S.

Database: Save as Database Contest XXX Name Company Address City, State, Zip Contest School Date Ms. LuAnn Chang Pioneer Press 345 Cedar St. St. Paul, MN 55101 Art Roseville High School May 15 Mr. Alexi Kosov Star Tribune 800 N. First St. Minneapolis, MN 55401 Dance Dixon High School May 13 Mr. Anton Navarro Star Tribune 800 N. First St. Minneapolis, MN 55401 Music Hiawatha High School May 17 Mrs. Nadia Horowitz Pioneer Press 345 Cedar St. St. Paul, MN 55101 Drama Richfield High School May 20

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Unit Two: Desktop Publishing

Desktop Publishing is the process of combining text and graphics into one file, called a publication. Publication design is the process of determining the format and layout and then creating a publication. Throughout this section we will be using Microsoft Publisher 2007. There are other types of software out there that you can use that will do similar publications.

Format it the finished size, materials, and binding. Layout is the arrangement of elements on a page. The format and layout are determined by the purpose and audience. Purpose is the intent of the publication, and the audience is who will read it.
Publication design has several steps: 1. Determine the purpose, audience, format, and layout 2. Sketch the layout 3. Review and revise sketches 4. Create the publication and print a copy 5. Review the publication and make any changes.

When using publications you need to insert textboxes before you can start typing. Once you have a textbox youre able to format the text in the same way that you do in Microsoft Word. Word documents can be inserted into an existing text box in a publication. If a textbox is not large enough to fit all the inserted text, a dialog box is displayed asking Do you want to use Autoflow?. Select NO to place all of the text into the box, with some of the text hidden. The hidden text is said to be in overflow. The Text In Overflow indicator is displayed at the bottom of any textbox that has more text than can be displayed. One way to display the text in overflow is to resize the text box larger, which increases the amount of text that can be displayed. Another way to display the text in overflow is to connect text boxes. Connecting text boxes does not mean the boxes are physically connected or touch each other. The separate boxes are linked to each other in the publication so that as text is added or deleted to one box, it can flow into or out of the next connected box. Text in overflow can be flowed into another text box by connecting the boxes: 1. Create a new textbox 2. select the text box that has text in overflow 3. Click Create Text Box Link on the toolbar. The pointer changes to (paint bucket with an arrow pointed down). 4. Move the pointer over the second text box until the pointer changes to (paint bucket pouring out) and click once to flow the text and connect the boxes. Graphics can be placed on a publication page and then moved and resized as needed. When using multiple pages, a page icon at the bottom of the window represents each page in a publication. Click on a page icon to display that page in the window. Change the order of pages by dragging a page icon to another location within the page icons. 28

Publications have colored lines called guides that are used to precisely arrange object on a page. The blue guides are layout guides and include margin guides and column guides. To add a page to a publication, select Insert Page, which displays a dialog box. Specify the number of new pages and whether the new pages should be added before or after the current page. Select OK to add the pages to the publication. To delete the currently displayed page, select Edit Delete Page.

Assignment:

Pool Party (page 598 Exercise 5 in Computer Application Book) Personalized or School Calendar Cereal Box/Candy Project Magazine Cover

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Unit Two: Desktop Publishing Workbook

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Pool Party
A printed invitation is more formal and official than a verbal invitation. A printed invitation is helpful because it provides all the information that guests needs to attend the party. 1. Create a new publication using the Potluck 3 Template in the Invitation Cards templates Theme Party section. Use the Citrus color scheme, the Casual font scheme, the Quarterpage side fold page size, and the sketch layout.

2. Save the publication name it Pool Party XXX 3. Change the inside and outside margins to 0.75 and the top margins to 1.5. 4. On page 1 create a text box and type the following text, pressing enter at the end of the eat line: POOL PARTY! 5. Format the text as 24 point, bold, and in Accent Color 1 6. Resize the text box to just fit the text, and move the text box so that its left side is against the left margin guide and its bottom is against the bottom margin guide 7. On page 2, zoom in and fill in the following text in the text boxes, replacing all occurrences of Name your name. 8. On page3, format the text Youre Invited in Accent Color 1, the same color applied in step (e). 9. Save the modified Pool Party-XXX 10. Print a copy and fold the paper to make an invitation.

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School/Personalized Calendar
Create a Personalized or a School flipped calendar for 2011-2012. Each month needs to have a theme. It needs to be in landscape 11 x 8 dated calendar along with separate pictures page. Must use different fonts, colors, advance word options. Things needed on your Personalized calendar Holidays o New Years Day o Christmas o Valentines Day o Halloween o Martin Luther King o St. Patricks Day Day o Easter o Independence Day o Mothers Day o Memorial Day o Fathers Day o Labor Day o Patriots Day o Thanksgiving o Presidents Day School Calendar No School dates, half days, End of Quarter, etc. 10 15 Birthdays Extra Information (at least 3 items) The picture page (top page) can consist of pictures scanned in, clip art, etc.

If you are making a school calendar you will need to include all sports and other high school events. Ex: Baseball @Iberia 5:00 Girls BB vs. Richland 6:00 Springfield Parade 1:00

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Cereal Box/Candy Bar Project

Step One: Come up with a company name, logo, and colors for your project. These should remain constant throughout your project. (Be Creative) Step Two: Decide on your target market. Will you make your cereal/candy bar to health conscious people, athletes, men, women, or children? Step Three: Decide on a name for the cereal/candy bar that you will be presenting. Come up with a catchy slogan for your cereal/candy bar. You will also have to decide on the ingredients and nutritional values. (Be Creative) Step Four: Decide on a good design for a business card and then design them. Must have a printout of 10 card on the sheet. The business card should include company name and logo. Step Five: Advertise your cereal/candy bar by creating an advertisements (Flyer). Step Six: Design the cover of your cereal box or candy package. This includes front, back, and sides. You may use nutritional information from another source. Step Seven: In a Word document please provide the following informationL company name, logo, cereal name, slogan, target market, and what makes your cereal/candy bars better than other cereals/candy bars.

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Magazine Cover
Create a magazine cover that is about you. Choose one word that describes you for the title of the publication. Then be sure you follow all of the requirements listed below. Be creative and make the finished product look as professional as possible. Requirements Layout: .5 margins with a thin border on margin guides Appropriate magazine title depicting your life in one word At least four article teasers all about your life (tell me something I dont know about you, your likes, your hopes and dreams, etc) Picture of self is used on background, appropriately cropped, high quality, and matching overall theme Another small picture is located in a box (i.e. pet, boy/girlfriend, family members, etc) Reverse text is used on a shape or stripe Issue date and price are conveniently located on publication Barcode is used in convenient location Double Check your Grammar/Spelling Overall professional appearance

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Unit Three: Employable Skills to Careers

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Unit Four: Office Equipment and Skills

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Unit Five: Multimedia

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Unit Six: Access

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Unit Seven: Spreadsheet

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Unit Eight: Entrepreneurial Awareness

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