Monthly Expense calculator

Assumptions & Instructions :This Expense template is designed for a household with a maximum of 2 income, 2 credit cards and 2 1 Cheque payment mode for credit cards will display an invalid mode of payment 2 Enter data only in cells highlighted in "Light Turquoise" Color (Entry Sheet), In the expense sheet the 3 This is a currency neutral file, please enter amounts in local currency 4 Enter expenses in the "Expense" sheet by selecting the relevant Expense Head 5 If you want to add a new Expense Head , you can add it in the lookup sheet cell A58 onwards with a re 6 To start calculation for new month, clear all the "Light Turquoise" entries in "Entry" Sheet, Cells. B4:I 7 Enter the actual cost in the "Expense Sheet" only after the expense has been incurred 8

Expenses for the month of 1.0 Enter Bank and Credit card details 2.0 Enter Expenses for the Month 3.0 Calculation and Analysis Sheet

Jul-10

3.1 3.1 3.2 3.3 3.4

Today's Date Last Updated

28-Jun-12 20-Jun-10

ousehold with a maximum of 2 income, 2 credit cards and 2 savings accounts will display an invalid mode of payment ght Turquoise" Color (Entry Sheet), In the expense sheet the "Category" column is autopopulated r amounts in local currency y selecting the relevant Expense Head you can add it in the lookup sheet cell A58 onwards with a relevant category in Col B, if you add a new expense category, please add in Co all the "Light Turquoise" entries in "Entry" Sheet, Cells. B4:I51 in "Expense" Sheet (except Col:C) et" only after the expense has been incurred

Summary by account Summary of account by Payment status Break up by payment mode, account type and status Expense distibution by head Projected vs Actual by week

pense category, please add in Col C

Bank Account and Income details Enter Income details:Sl No Name 1 John 2 Jenny Total

Bank Name HDFC CITI

Income amount 30,000.00 22,000.00 52,000.00

Available Bal 2,000.00 1,000.00 3,000.00

Enter names of Credit card holders and Bank (use suffix like VISA/Master to differentiate) Name Bank Name Credit Limit 1 John-Master CITI 100,000.00 2 Jenny CITI 50,000.00 Total 150,000.00 Enter names of Savings account and Bank (only if different from income account) Name Bank Name Available Bal 1 John ICICI 2,000.00 2 Jenny SBI 1,000.00 Total 3,000.00

* IA prefix denotes Income account ** CC prefix denotes Credit Card *** SB Prefix denotes Savings Bank account

Identifier * IA-HDFC-John IA-CITI-Jenny

Back to Instruction Page Calculation and Analysis Sheet Enter Expenses for the Month

differentiate) Identifier ** CC-CITI-John-Master CC-CITI-Jenny

Identifier *** SB-ICICI-John SB-SBI-Jenny

Expense entry sheet

Projected / Budgetted Cost 5,000.00 6,800.00 2,500.00 2,500.00 900.00 1,500.00 300.00 5,000.00 3,000.00 1,000.00 500.00 200.00 1,000.00 500.00 300.00 3,000.00 5,000.00

Expense head EMI-Vehicle 1 Mortgage or rent Mutual Funds Fixed/Recurring Deposit a/c Phone - Mobile Groceries Cable Children's Insurance Clothing CC-CITI-John-Master-Payment Dining out Electricity Fuel Internet Charges Movies Savings a/c 1 School Fee

Category LOANS HOUSING SAVINGS/INVESTMENT SAVINGS/INVESTMENT PERSONAL FOOD HOUSING INSURANCE PERSONAL LOANS FOOD HOUSING TRANSPORTATION HOUSING ENTERTAINMENT SAVINGS/INVESTMENT CHILDRENS EDU

Due Date 5-Jul-10 2-Jul-10 15-Jul-10 20-Jul-10 20-Jul-10 20-Jul-10 14-Jul-10 19-Jul-10 30-Jul-10 25-Jul-10 14-Jul-10 20-Jul-10 30-Jul-10 15-Jul-10 25-Jul-10 24-Jul-10 3-Jul-10

Actual Cost 6,800.00

300.00

1,000.00 500.00 800.00 500.00

5,000.00

Totals Totals - Pending Totals with Pending

39,000.00

14,900.00 22,400.00 37,300.00

Todays Date

Paid from Account IA-HDFC-John IA-CITI-Jenny IA-HDFC-John IA-HDFC-John IA-HDFC-John CC-CITI-Karthik-Master IA-CITI-Jenny IA-HDFC-John CC-CITI-John-Master IA-HDFC-John CC-CITI-Jenny IA-HDFC-John IA-CITI-Jenny IA-HDFC-John IA-HDFC-John IA-CITI-Jenny IA-HDFC-John

Mode of Payment Cheque Direct Debit/ECS Direct Debit/ECS Cash Direct Debit/ECS Direct Debit/ECS Cash Cheque Direct Debit/ECS Direct Debit/ECS Direct Debit/ECS Cash Direct Debit/ECS Cheque Cash Cash Cheque

Status Pending Done Pending Pending Pending Partial-Done Done Pending Pending Done Done Pending Partial-Done Done Pending Pending Done

Days for Payment -724 -714 -709 -709 -709 -710 -699

-709 -699 -704 -705

28-Jun-12

Back to Instruction Page Back to Income and Bank Entry Calculation and Analysis Sheet Add New Expense Head Cheque payment by Credi card displays "** Invalid mode of Payment" in Col L

Expenses for the month of

Summary By Account
Account IA-HDFC-John IA-CITI-Jenny * CC-CITI-John-Master * CC-CITI-Jenny SB-ICICI-John SB-SBI-Jenny TOTAL Opening Balance 2,000.00 1,000.00 2,000.00 1,000.00 6,000.00

Jul-10

Income 30,000.00 22,000.00

52,000.00

* Projected balance of credit card is denoted in negative for account balance

Payments by Status
Account IA-HDFC-John IA-CITI-Jenny CC-CITI-John-Master CC-CITI-Jenny SB-ICICI-John SB-SBI-Jenny TOTAL Done 6,500.00 7,100.00 500.00 14,100.00 Partial-Done 800.00 800.00

Break up by status and mode of payment

Mode Cash Cash Cash Cash Cash Cash Cheque Cheque Account IA-HDFC-John IA-CITI-Jenny CC-CITI-John-Master CC-CITI-Jenny SB-ICICI-John SB-SBI-Jenny Cash Total IA-HDFC-John IA-CITI-Jenny Done 300.00 300.00 5,500.00 -

Cheque Cheque Direct Debit/ECS Direct Debit/ECS Direct Debit/ECS Direct Debit/ECS Direct Debit/ECS Direct Debit/ECS

SB-ICICI-John SB-SBI-Jenny Cheque Total IA-HDFC-John IA-CITI-Jenny SB-ICICI-John SB-SBI-Jenny CC-CITI-John-Master ) Direct Debit/ECS Total GRAND TOTAL

5,500.00 1,000.00 6,800.00 7,800.00 13,600.00

Distribution by category
Category Housing Entertainment Personal Loans Food Transportation Insurance Savings/Investment Childrens Edu Taxes Pets Gifts And Donations Legal Projected Completed - Actual 7,800.00 7,600.00 300.00 3,900.00 6,000.00 1,000.00 2,000.00 500.00 1,000.00 800.00 5,000.00 8,000.00 5,000.00 5,000.00 39,000.00 14,900.00

Total

Expense By Week
Week No Week 1 Week 2 Week 3 Week 4 Week 5 Month Total Projected 11,800.00 5,000.00 3,800.00 13,100.00 5,300.00 39,000.00 Actual 11,800.00 1,300.00 1,800.00 14,900.00

Income vs Expense Current Balance 25,500.00 15,900.00 500.00 2,000.00 1,000.00 44,900.00 Projected Balance 9,100.00 12,100.00 (3,000.00) 500.00 2,000.00 1,000.00 21,700.00
60,000.00 50,000.00 40,000.00 30,000.00 20,000.00 10,000.00 -

account balance

Back to Instruction Page Enter Expenses for the Month

25,000.00

Pending 16,400.00 3,000.00 3,000.00 22,400.00

Total 22,900.00 10,900.00 3,000.00 500.00 37,300.00

20,000.00 15,000.00 10,000.00 5,000.00 -

Partial-Done -

Pending 3,000.00 3,000.00 6,000.00 10,000.00 -

Total 3,000.00 3,300.00 6,300.00 15,500.00 -

Expense by Mode and Status

25,000 20,000 15,000 10,000

800.00 800.00 800.00

10,000.00 3,400.00 3,000.00 6,400.00 22,400.00

15,500.00 4,400.00 7,600.00 3,000.00 15,000.00 36,800.00

10,000 5,000 0 Cash Cheque Direct Debit/ECS

Done

Pending

Back to Instruction Page Enter Expenses for the Month

Category Distribution - Projected

Childrens Edu 13% Savings/Invest ment 20% Loans 15% Insurance 13% Transportatio n 3% Housing 20% Entertainmen t 1% Personal 10%

Category Distribution

Childrens Edu 34%

Food 5%

Transportatio n 5% Food 3%

Loans 7%

Back to Instruction Page Enter Expenses for the Month

Expense by Mode and Status

45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000

10,000 5,000 0 Week 1 Week 2 Week 3 Week 4

Projected

Actual

Back to Instruction Page Enter Expenses for the Month

come vs Expense

Income Expense

Done Partial-Done Pending

pense by Mode and Status

Direct Debit/ECS

GRAND TOTAL

Partial-Done

Category Distribution-Actual

Housing 51%

Loans 7%

pense by Mode and Status 27 28 29 30 31

Week 4

Week 5

Month Total

Actual

Temporary data Temporary data ## # # H # # # H o ## # # E 0 # # o L nt ## # # P 0 # # o F ## # # e L # # # o T o ## # # F # # # r C o ## # # T # # # hi # r ## # # In 0 # # # ## # # s S 0 # # # a ## # # C # # # # 0 # # hi # 0 # # # 0 # # # 0 # # # 0 # # # 0 # # # 0 # # # 0 # # # 0 # # # 0 # # # 0 # # # 0 # # #

Expense Head Category Bus/taxi fare TRANSPORTATION Cable HOUSING CDs ENTERTAINMENT Children's Coaching/Extra curricular EDU CHILDRENS Children's Insurance INSURANCE Clothing PERSONAL Concerts ENTERTAINMENT CC-CITI-John-Master-Payment LOANS CC-CITI-Jenny-Payment LOANS Dairy Products (Milk, Curd..) OUSING H Dining out FOOD Dry cleaning PERSONAL Electricity HOUSING EMI-Vehicle 1 LOANS EMI-Vehicle 2 LOANS Fixed/Recurring Deposit a/cSAVINGS/INVESTMENT Fuel TRANSPORTATION Gas HOUSING Gift Expenses GIFTS AND DONATIONS Groceries FOOD Hair/nails PERSONAL Health INSURANCE Health club PERSONAL Home Insurance INSURANCE Hospital Expenses PERSONAL Insurance Transportation TRANSPORTATION Internet Charges HOUSING Investment a/c 1 SAVINGS/INVESTMENT Laundry PERSONAL Licensing TRANSPORTATION Life Insurance INSURANCE Maintenance TRANSPORTATION Maintenance or repairs HOUSING Medical PERSONAL Miscellaneous-housing HOUSING Miscellaneous-Personal PERSONAL Mortgage or rent HOUSING Movies ENTERTAINMENT Mutual Funds SAVINGS/INVESTMENT News Paper/Magazine/Journal PERSONAL Organization dues or fees PERSONAL Personal LOANS Phone - Mobile PERSONAL Phone-Landline HOUSING Retirement account SAVINGS/INVESTMENT Savings a/c 1 SAVINGS/INVESTMENT

Expense Head - Master TRANSPORTATION HOUSING ENTERTAINMENT PERSONAL LOANS FOOD TRANSPORTATION INSURANCE SAVINGS/INVESTMENT CHILDRENS EDU TAXES PETS GIFTS AND DONATIONS LEGAL

Savings a/c 2 School Expenses School Fee School Transport Servant Sporting events Student Supplies Vegetables & Fruits Vehicle payment Video/DVD Waste removal Water and sewer

SAVINGS/INVESTMENT CHILDRENS EDU CHILDRENS EDU CHILDRENS EDU HOUSING ENTERTAINMENT LOANS HOUSING HOUSING TRANSPORTATION ENTERTAINMENT HOUSING HOUSING