ModuleS12.1 (Q2) Sample

LA6.S12.1 Sample Construct : S12 Database Development Aspect : LA6.S12.
1 Develop A Database Instrument : Practical Session
Tasks to be completed. 1. Refer Appendix C for project details 2. Refer Table Of Construct for assessment details 3. Develop a database according to requirements in TOC 4. Complete Report Form 5. Submit Report Form and softcopy of database that has been developed. SITUATION 3 The form teachers of your school are required to submit a report on the monthly test results of each student to the school administration. As an ICT student, you are asked to develop a Test Marks Information System (TMIS) to assist the teachers in recording the subject marks obtained by each student. TIMS should generate a report to show the subject marks, total marks and average marks of the students from each class. In the system, you are required to: (a) create a database that consist of two tables, namely table STUDENT and table CLASS. The database should store student ID, name, class, form teacher and marks for each subject taken. (b) enter at least four classes into the CLASS table. (c) enter at least two students data for each class. (d) create a query that links the two tables. The query should be able to calculate the total marks and average marks for each student automatically. (e) create a form for each table in (a). The form must show the title given and descriptive labels. (f) create a report based on the query in (d). The report must show the subject marks, total marks and average marks of the students from each class. Complete the RF.CW.LA6.S12.1 form. Submit the RF.CW.LA6.S12.1 form and the softcopy of the information system to your teacher at the end of the assessment session.
JPNKedah_SPA_ICT_ModuleS12.12011
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LA6.S12.1 Sample OVERVIEW OF DATABASE FOR SITUATION 3: The fundamental elements in this assessment are 2 Tables, 1 Query, 2 Forms, and 1 Report as shown below:
Database Name: Table Name: Query Name: Form Name: Report Name:
TMIS.accdb i) STUDENT
ii) CLASS qryTMIS i) frmSTUDENT
ii) frmCLASS rptTMIS
Steps to Develop Database Project Using MS Access 2007. 1. Getting Started. Click on MS Office Button > New. Page 2
LA6.S12.1 Sample
2.
Change the file name to TMIS. Click Create.
TMIS
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3. This window will appear.
4. To create CLASS TABLE
a. Click on View > Design View.
b. This box will appear. Rename the Table 1 to CLASS. Click OK.
c. This window will appear.
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LA6.S12.1 Sample
d. Key in the field name as shown below:-
Field Name ClassName (set as primary key) FormTeacher
Data Type Text Text
Afterwards click Save
e. To enter data into CLASS Table, click View > Datasheet View.
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f.
Enter four classes and four form teachers into the CLASS table. Save the table.
5. To create STUDENT TABLE
a. Click Create. Choose Table icon.
Page 6
LA6.S12.1 Sample b. This window will appear.
c. Click View > Design View.
d. This dialog box will appear. Save the table name as STUDENT. Click OK.
e. This window will appear.
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LA6.S12.1 Sample
f. Key in the field name as shown below and click Save icon.
Field Name StudentID (set as primary key) StudentName ICT BM BI SEJ ClassName
Data Type Text Text Number Number Number Number Text
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g. Click View > Datasheet View to enter data.
h. Enter at least two students data for each class. Save the table.
6. To create RELATIONSHIP between CLASS Table and STUDENT Table
a. Select Database Tool. Click Relationships.
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b. Select CLASS table. Click Add button.
c. This window will appear.
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d. Select Student table and click Add button
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e. This window will appear. Click Close.
f. Close CLASS and STUDENT Table before creating the relationship. Relationship cannot be created if both tables are open.
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g. Click Design > Edit relationship.
h. Click Create New and follow the steps given below and click Ok.
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i.
Tick Enforce Referential Integrity. Click Create.
j.
This window will appear to show the relationship. Click Save icon and close the relationship.
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7. To create QUERY
a. Click Create. Select Query Wizard.
b. New Query dialog box will appear. Click Simple Query Wizard. Click OK. JPNKedah_SPA_ICT_ModuleS12.12011 Page 15
LA6.S12.1 Sample
c. Simple Query Wizard dialog box will appear. Choose CLASS Table. Select the available fields into Selected Fields.
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d. Select STUDENT Table. Select the Available Fields into Selected Fields EXCEPT the ClassName field. Click Next.
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e. Click Next
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f. Type the title of query as a qryTMIS. Click Finish.
g. The query will appear.
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h. Click Home tab. Click View > Design View.
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LA6.S12.1 Sample
i.
Add another two fields which are Total field and Average Field into qryTMS. Type the formula to show each mark in Total and Average field.
j.
Type Total: [ICT]+[BM]+[BI]+[SEJ] and Average: [Total]/4 in this two fields.
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k. Write inside the criteria column for ClassName field to get the data. Example: [Please key in ClassName:] .
Close and Save the query.
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LA6.S12.1 Sample 8. To create FORMS
i) To create CLASS form a. Click Create, Select More Form. Choose Form Wizard
b. Select CLASS Table. Add Available fields into the selected fields. Click Next.
c.
Click Next.
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LA6.S12.1 Sample
d. Select the syle of your form. Click Next.
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LA6.S12.1 Sample
e. Write the title of the form as frmCLASS. Click Finish.
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f. This form will appear.
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9. Give a descriptive title and label to the form.
a. Click View > Design View.
b. Click frmClass textbox and rename the title as TEST MARKS INFORMATION SYSTEM (TMIS). c. Edit the font and colour using the Design Menu.
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d. Write the descriptive label as a CLASS FORM by using the Label icon. e. Edit the font by using menus from Design Menu.
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f. Click View > Form view. The form will appear. Click Save icon.
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ii) To create STUDENT form a. Click Create, Select More Forms. Choose Form Wizard.
b. Select STUDENT Table. Add Available Fields into Selected Fields. Click Next.
c. Choose the style of your form. Click Next.
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d. Write the title of form as frmSTUDENT. Click Finish.
e. This form will appear.
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LA6.S12.1 Sample f. Click View > Design View to edit the Title and the descriptive label.
g. Change the Forms Title as TEST MARKS INFORMATION SYSTEM (TMIS) and the descriptive label as STUDENT FORM.
h. This form will appear. Click Save icon.
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10.To Create a REPORT
a. Click Create. Select Report Wizard
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b. Report Wizard dialog box will appear. Select qryTMIS at Tables/Queries. Add Available fields into Selected Fields. Click Next.
c. Click Next. JPNKedah_SPA_ICT_ModuleS12.12011 Page 34
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d. Click Next.
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e. Click Next.
f. Click Next.
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g. Choose Layout and Orientation. Choose Landscape. Click Next.
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LA6.S12.1 Sample h. Choose any Style for your report. Click Next.
i.
Type rptTMIS for your report title. Click Finish.
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j.
This box will appear because of the criteria that we have set at Query. Type 1 Amanah to view the sample report.
k. This report will appear. Click Close Print Preview.
l.
Edit your report title and the descriptive label by using Label icon.
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m. To view the report, click View > Report View.
g. This box window will appear. Type tha class name. For example : 1 Amanah. h. Click Ok.
i.
The report will appear.
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LA6.S12.1 Sample
j.
If you want to view all the data from all classes, remove the criteria in ClassName field at qryTMIS.
k. Double Click at qryTMIS. The box will appear. Key in sample data. For example : 1 Amanah.
l.
This window will appear. Page 42
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m. Click View > Design View
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n. Remove the criteria. Save the query.
o. Click rptTMIS to view the new report. This window will appear.
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LA6.S12.1 Sample Construct : S12 Database Development Aspect : LA6.S12.

1 Develop A Database Instrument : Practical Session

ii) CLASS qryTMIS i) frmSTUDENT

ii) frmCLASS rptTMIS

Change the file name to TMIS. Click Create.

3. This window will appear.

4. To create CLASS TABLE

a. Click on View > Design View.

c. This window will appear.

d. Key in the field name as shown below:-

Field Name ClassName (set as primary key) FormTeacher

Data Type Text Text

Afterwards click Save

5. To create STUDENT TABLE

a. Click Create. Choose Table icon.

LA6.S12.1 Sample b. This window will appear.

c. Click View > Design View.

e. This window will appear.

Data Type Text Text Number Number Number Number Text

g. Click View > Datasheet View to enter data.

6. To create RELATIONSHIP between CLASS Table and STUDENT Table

a. Select Database Tool. Click Relationships.

b. Select CLASS table. Click Add button.

c. This window will appear.

d. Select Student table and click Add button

e. This window will appear. Click Close.

g. Click Design > Edit relationship.

Tick Enforce Referential Integrity. Click Create.

a. Click Create. Select Query Wizard.

f. Type the title of query as a qryTMIS. Click Finish.

g. The query will appear.

h. Click Home tab. Click View > Design View.

Type Total: [ICT]+[BM]+[BI]+[SEJ] and Average: [Total]/4 in this two fields.

Close and Save the query.

LA6.S12.1 Sample 8. To create FORMS

d. Select the syle of your form. Click Next.

e. Write the title of the form as frmCLASS. Click Finish.

f. This form will appear.

9. Give a descriptive title and label to the form.

a. Click View > Design View.

c. Choose the style of your form. Click Next.

d. Write the title of form as frmSTUDENT. Click Finish.

e. This form will appear.

h. This form will appear. Click Save icon.

10.To Create a REPORT

a. Click Create. Select Report Wizard

c. Click Next. JPNKedah_SPA_ICT_ModuleS12.12011 Page 34

g. Choose Layout and Orientation. Choose Landscape. Click Next.

Type rptTMIS for your report title. Click Finish.

k. This report will appear. Click Close Print Preview.

m. To view the report, click View > Report View.

The report will appear.

This window will appear. Page 42

m. Click View > Design View

n. Remove the criteria. Save the query.

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