SAP Business One How-To Guide

PUBLIC

How to Modify the Nota Fiscal Report

Applicable Releases: SAP Business One 2007 B SAP Business One 8.8

Brazil English July 2009

Table of Contents
Introduction..................................................................................................................................... 3 Modifying the Nota Fiscal Report ................................................................................................. 4 Settings for Customizing Outgoing Nota Fiscal Layouts........................................................... 5 Page Header.......................................................................................................................... 5 Repetitive Area ...................................................................................................................... 9 End of Report....................................................................................................................... 11 Settings for Customizing Incoming Nota Fiscal Layouts......................................................... 14 Page Header........................................................................................................................ 14 Repetitive Area .................................................................................................................... 16 End of Report....................................................................................................................... 18 Variables for Predefined Tax Attributes..................................................................................... 21 Page Header........................................................................................................................ 21 Repetitive Area .................................................................................................................... 22 Authorizations .............................................................................................................................. 23 Copyrights, Trademarks, and Disclaimers ................................................................................ 24

SAP AG 2009

How to Modify the Nota Fiscal Report

Introduction
This document contains important information for customizing the nota fiscal print layout using Print Layout Designer from SAP Business One 8.8 for the Brazil localization. A nota fiscal is a legal document that accompanies all goods deliveries in Brazil. It serves as the delivery note and as the invoice, against which the customer makes payment. In addition, it includes all tax-related information, which is later required for financial reporting to the tax authorities. For more documentation, see the online help for SAP Business One.

SAP AG 2009

How to Modify the Nota Fiscal Report

Modifying the Nota Fiscal Report

SAP Business One enables you to modify the nota fiscal report by using Print Layout Designer.

Procedure
To edit a nota fiscal report:
...

1. Open the required window and enter the transaction in the system. 2. From the menu bar, choose Tools Print Layout Designer; alternatively, choose Layout Designer in the toolbar. 3. Choose the required template. 4. Define the document properties, such as paper format. 5. Modify the page header and footer, start and end of report, blank areas, and repetitive areas, as required. 6. Modify the content, format, border, and color. Recommendation Copy items from predefined layouts to ensure that the unique ID does not change when you create a new nota fiscal print layout. Print

SAP AG 2009

How to Modify the Nota Fiscal Report

Settings for Customizing Outgoing Nota Fiscal Layouts

In SAP Business One, an outgoing nota fiscal is one of the following marketing documents: Delivery A/R invoice Return A/P credit memo

You can use Print Layout Designer to customize the outgoing nota fiscal report. Note You can also use the information in the following tables to customize sales quotations and sales orders in Print Layout Designer.

Page Header
Print Layout Designer Properties Field (Text) Field Name Ns srie Data de emisso Field Description No. series Posting date Tab Field Content Variable No. Content Table Content Column Data de sada Due date Content Table Content Column Nome Company name Content Table Content Column Rua Company street Content Table User Action and Values Enter 1353 Choose <Nota Fiscal> Choose Posting Date Choose <Nota Fiscal> Choose Due Date Choose Administration Choose Company Name Choose Administration Extension Choose Street Choose Administration Extension Choose City City Street Company name Due date Source in SAP Business One No. series Posting date

Content Column Cidade Company city Content Table

Content Column

SAP AG 2009

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Estado Field Description Company state Tab Field Content Table User Action and Values Choose Administration Extension Choose Status Choose Administration Choose Telephone Number 1 Choose Administration Extension Choose Zip Code Choose Administration Choose Federal Tax ID Enter 1354

Source in SAP Business One State

Content Column Telefone Company phone Content Table Content Column

Phone (phone1)

Cd.postal

Company postal code

Content Table

Zip code

Content Column CGC Company CGC Content Table Content Column CFOP CFOP and description Vendor or Customer name Content Variable No. Content Table Content Column Rua Vendor or Customer street Content Table

CGC

CFOP code + CFOP description (first line) Card name

Nome

Choose Business Partner Choose BP Name Choose Business Partners Addresses Choose Street Choose Business Partners Addresses Choose City Choose Business Partners Addresses Choose State Choose <Nota Fiscal> Tax Extension

Street

Content Column Cidade Vendor or Customer city Content Table

City

Content Column Estado Vendor or Customer state Content Table

State

Content Column Estado inscr. State inscription Content Table

I.E.

SAP AG 2009

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Field Description Tab Field Content Column Referncia NF NF reference Content Table User Action and Values Choose Tax ID 1 Choose <Nota Fiscal> Tax Extension Choose Nota Fiscal Reference Choose <Nota Fiscal> Choose Header Choose <Nota Fiscal> Choose Serial Number Choose <Nota Fiscal> Choose Series String Choose <Nota Fiscal> Choose Subseries String Choose Administration Extension Choose Street Choose Administration Choose Alias Name Choose Administration Extension Choose Block Choose Business Partners Addresses Choose Zip Code

Source in SAP Business One

NF reference + Opening remark

Content Column Opening remark Content Table Content Column Serial Number Serial number Content Table Content Column Series String Series string Content Table Content Column Subseries String Subseries string Content Table Content Column Endereo Street Content Table

Serial number

Series string

Subseries string

Street + Alia name

Content Column Alias name Content Table Content Column Block Company block Content Table

Block

Content Column Cd.postal Vendor or Customer postal code Content Table

Zip code

Content Column

SAP AG 2009

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Telefone Field Description Vendor or Customer phone Tab Field Content Table Content Column Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. User Action and Values Choose Business Partner Choose Telephone 1 Enter 1000 Enter 1001 Enter 1002 Enter 1003 Enter 1004 Enter 1005 Enter 1006 Enter 1007 Enter 1008 Enter 1009 Enter 1010 Enter 1011 Enter 1012 Enter 1013 Enter 1014 Enter 1015 Enter 1016

Source in SAP Business One Phone (phone 1)

Date 1 Value 1 Date 2 Value 2 Date 3 Value 3 Date 4 Value 4 Date 5 Value 5 Date 6 Value 6 Date 7 Value 7 Date 8 Value 8 Date 9

Installment date 1 Installment amount 1 Installment date 2 Installment amount 2 Installment date 3 Installment amount 3 Installment date 4 Installment amount 4 Installment date 5 Installment amount 5 Installment date 6 Installment amount 6 Installment date 7 Installment amount 7 Installment date 8 Installment amount 8 Installment date 9

SAP AG 2009

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Value 9 Date 10 Value 10 Date 11 Value 11 Date 12 Value 12 Field Description Installment amount 9 Installment date 10 Installment amount 10 Installment date 11 Installment amount 11 Installment date 12 Installment amount 12 Tab Field Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. User Action and Values Enter 1017 Enter 1018 Enter 1019 Enter 1020 Enter 1021 Enter 1022 Enter 1023

Source in SAP Business One

Repetitive Area
Print Layout Designer Properties Field (Text) Field Name Valor da condio de pagamento Installment percentage Field Description Should be payment terms Installment percentage Tab Field Content Variable No. Content Table User Action and Values Enter 1379 Choose <Nota Fiscal> Installments Choose Installment % Choose <Nota Fiscal> Installments Choose Due Date Enter 1355 Choose <Nota Fiscal> Rows Choose Item No. Installment Item code Due date Source in SAP Business One Should be payment terms Installment percentage in the payment means

Content Column Due Date Due date Content Table

Content Column Prestao Cd.material Installment Material code Content Variable No. Content Table Content Column

SAP AG 2009

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name N de lote Descrio Field Description Batch number Description Tab Field Content Variable No. Content Table Content Column User Action and Values Enter 1356 Choose <Nota Fiscal> Rows Choose Item/Service Description Choose <Nota Fiscal> Rows Choose CFOP Code for Document Enter 1357 Choose <Nota Fiscal> Rows Choose CST Code for Document Choose <Nota Fiscal> Rows Choose Unit Choose <Nota Fiscal> Rows Choose Quantity Enter 80 Enter 84 Enter 1358

Source in SAP Business One Batch number, first line Item description

CFOP

CFOP

Content Table Content Column

CFOP code

Cd.NBM Tax Seat

NBM code Tax sit

Content Variable No. Content Table Content Column

NCM code CST code

Unidade

Unit

Content Table Content Column

UoM

Quantidade

Quantity

Content Table Content Column

Quantity

Preo Total Taxa ICMS

Price Total ICMS rate

Content Variable No. Content Variable No. Content Variable No.

Price Total ICMS rate, first line in tax code (Category = ICMS) IPI rate, first line in tax code (Category = IPI) IPI value (total for category = IPI)

Taxa IPI

IPI rate

Content Variable No. Content Variable No.

Enter 1359

Valor IPI

IPI value

Enter 1360

SAP AG 2009

10

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Text Reference Field Description Text reference Tab Field Content Table Content Column Group Name Group name Content Table Content Column User Action and Values Choose <Nota Fiscal> Rows Choose Text Choose Payment Terms Choose Payment Terms Group Name Choose <Nota Fiscal> Choose Payment Terms Code Enter 1331

Source in SAP Business One Free text in line item

Payment terms group name

Payment Terms Code

Payment terms code

Content Table Content Column

Payment terms code

ICMS rate

ICMS rate

Content Variable No.

ICMS rate, first line in tax code (Category = ICMS)

End of Report
Print Layout Designer Properties Field (Text) Field Name Base ICMS Valor ICMS Valor IPI Base ICMS substituto Valor ICMS substituto Total Despesas adicionais Field Description ICMS base ICMS value Value IPI Base ICMS substitute Value ICMS substitute Total of NF Freight Tab Field Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. User Action and Values Enter 1361 Enter 1362 Enter 1380 Enter 1363 Enter 1364 Enter 108 Enter 1365 Source in SAP Business One Total of ICMS base Total of ICMS value Total of IPI value Total of ICMS ST base Total of ICMS ST value Total + WT amount (Inv). Total of additional expense, type = freight

SAP AG 2009

11

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Seguro Field Description Insurance Tab Field Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Table User Action and Values Enter 1366

Source in SAP Business One Total of additional expense, type = insurance Total of additional expense, type = other Name of vendor (carried code) I.E. Street Vehicle ID

Outros

Other

Enter 1367

Nome Estado inscr. Rua Placa

Name State Inscr. Street License plate

Enter 1371 Enter 1372 Enter 1373 Choose <Nota Fiscal> Tax Extension Choose Vehicle ID Enter 1374 Enter 1375 Enter 1376 Enter 1377 Enter 1378 Choose <Nota Fiscal> Tax Extension Choose Quantity of Packs Choose <Nota Fiscal> Tax Extension Choose Pack Description

Content Column Cidade Estado Telefone Cd.postal CGC Pacote City State Phone Postal code CNPJ Package Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Table

City State name Phone1 Zip code CNPJ Quantity of packs

Content Column Tipo pacote Package type Content Table

Pack description

Content Column

SAP AG 2009

12

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Marca Field Description Brand Tab Field Content Table User Action and Values Choose <Nota Fiscal> Tax Extension Choose Brand Choose <Nota Fiscal> Tax Extension Choose Number of Shipping Unit Choose <Nota Fiscal> Tax Extension Choose Gross Weight Choose <Nota Fiscal> Tax Extension Choose Net Weight Choose <Nota Fiscal> Tax Extension Choose Incoterms

Source in SAP Business One Brand

Content Column Nmero Number Content Table

Number of shipping unit

Content Column Peso bruto Gross weight Content Table

Gross weight

Content Column Peso lquido Net weight Content Table

Net weight

Content Column Incoterms Incoterms Content Table

Incoterms

Content Column

SAP AG 2009

13

How to Modify the Nota Fiscal Report

Settings for Customizing Incoming Nota Fiscal Layouts

In SAP Business One, an incoming nota fiscal is one of the following marketing documents: Goods return A/R credit memo Goods receipt PO A/P invoice

You can use Print Layout Designer to customize the incoming nota fiscal report. Note You can also use the information in the following tables to customize purchase orders in Print Layout Designer.

Page Header
Print Layout Designer Properties Field (Text) Field Name Ns srie Data de emisso Field Description No. series Posting date Tab Field Content Variable No. Content Table Content Column Data de sada Due date Content Table Content Column Nome Vendor or Customer name Content Table Content Column Rua Vendor or Customer street Content Table User Action and Values Enter 1353 Choose <Nota Fiscal> Choose Posting Date Choose <Nota Fiscal> Choose Due Date Choose Business Partner Choose BP Name Choose Business Partners Addresses Choose Street Choose Business Partners Addresses Choose City City Street Card name Due date Source in SAP Business One No. series Posting date

Content Column Cidade Vendor or Customer city Content Table

Content Column

SAP AG 2009

14

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Estado Field Description Vendor or Customer state Tab Field Content Table User Action and Values Choose Business Partners Addresses Choose State Choose Business Partner Choose Telephone 1 Choose Business Partners Addresses Choose Zip Code Choose Administration Choose Federal Tax ID Enter 1354

Source in SAP Business One State

Content Column Telefone Vendor or Customer phone Content Table Content Column Content Table

Phone (phone 1)

Cd.postal

Vendor or Customer postal code

Zip code

Content Column CGC Vendor or Customer CGC Content Table Content Column CFOP CFOP and description Company name Content Variable No. Content Table Content Column Rua Company street Content Table

CGC

CFOP code + CFOP description (first line) Company name

Nome

Choose Administration Choose Company Name Choose Administration Extension Choose Street Choose Administration Extension Choose City Choose Administration Extension Choose Status Choose Administration

Street

Content Column Cidade Company city Content Table

City

Content Column Estado Company state Content Table

State

Content Column Estado inscr. State inscription Content Table

I.E.

SAP AG 2009

15

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Field Description Tab Field Content Column Referncia NF NF reference Content Table User Action and Values Choose Federal Tax ID 2 Choose <Nota Fiscal> Tax Extension Choose Nota Fiscal Reference Choose <Nota Fiscal> Choose Header Choose Administration Choose Telephone Number 1 Choose Administration Extension Choose Zip Code

Source in SAP Business One

NF reference + Opening remark

Content Column Opening remark Content Table Content Column Telefone Company phone Content Table Content Column

Phone (phone1)

Cd.postal

Company postal code

Content Table

Zip code

Content Column

Repetitive Area
Print Layout Designer Properties Field (Text) Field Name Valor da condio de pagamento Installment percentage Field Description Should be payment terms Installment percentage Tab Field Content Variable No. Content Table User Action and Values Enter 1379 Choose <Nota Fiscal> Installments Choose Installment % Choose <Nota Fiscal> Installments Choose Due Date Due date Source in SAP Business One Should be payment terms Installment percentage in the payment means

Content Column Due Date Due date Content Table

Content Column

SAP AG 2009

16

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Prestao Cd.material Field Description Installment Material code Tab Field Content Variable No. Content Table Content Column N de lote Descrio Batch number Description Content Variable No. Content Table Content Column User Action and Values Enter 1355 Choose <Nota Fiscal> Rows Choose Item No. Enter 1356 Choose <Nota Fiscal> Rows Choose Item/Service Description Choose <Nota Fiscal> Rows Choose CFOP Code for Document Enter 1357 Choose <Nota Fiscal> Rows Choose CST Code for Document Choose <Nota Fiscal> Rows Choose Unit Choose <Nota Fiscal> Rows Choose Quantity Enter 80 Enter 84 Enter 1358

Source in SAP Business One Installment Item code

Batch number, first line Item description

CFOP

CFOP

Content Table Content Column

CFOP code

Cd.NBM Tax Seat

NBM code Tax sit

Content Variable No. Content Table Content Column

NCM code CST code

Unidade

Unit

Content Table Content Column

UoM

Quantidade

Quantity

Content Table Content Column

Quantity

Preo Total Taxa ICMS

Price Total ICMS rate

Content Variable No. Content Variable No. Content Variable No.

Price Total ICMS rate, first line in tax code (Category = ICMS)

SAP AG 2009

17

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Taxa IPI Field Description IPI rate Tab Field Content Variable No. Content Variable No. Content Table Content Column User Action and Values Enter 1359

Source in SAP Business One IPI rate, first line in tax code (Category = IPI) IPI value (total for category = IPI) Free text in line item

Valor IPI Text Reference

IPI value Text reference

Enter 1360 Choose <Nota Fiscal> Rows Choose Text

End of Report
Print Layout Designer Properties Field (Text) Field Name Base ICMS Valor ICMS Base ICMS substituto Valor ICMS substituto Total Despesas adicionais Seguro Field Description ICMS base ICMS value Base ICMS substitute Value ICMS substitute Total of NF Freight Tab Field Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. User Action and Values Enter 1361 Enter 1362 Enter 1363 Enter 1364 Enter 108 Enter 1365 Source in SAP Business One Total of ICMS base Total of ICMS value Total of ICMS ST base Total of ICMS ST value Total + WT amount (Inv). Total of additional expense, type = freight Total of additional expense, type = insurance Total of additional expense, type = other Name of vendor (carried code) I.E.

Insurance

Enter 1366

Outros

Other

Enter 1367

Nome Estado inscr.

Name State Inscr.

Enter 1371 Enter 1372

SAP AG 2009

18

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Rua Placa Field Description Street License plate Tab Field Content Variable No. Content Table User Action and Values Enter 1373 Choose <Nota Fiscal> Tax Extension Choose Vehicle ID Enter 1374 Enter 1375 Enter 1376 Enter 1377 Enter 1378 Choose <Nota Fiscal> Tax Extension Choose Quantity of Packs Choose <Nota Fiscal> Tax Extension Choose Pack Description Choose <Nota Fiscal> Tax Extension Choose Brand Choose <Nota Fiscal> Tax Extension Choose Number of Shipping Unit Choose <Nota Fiscal> Tax Extension

Source in SAP Business One Street Vehicle ID

Content Column Cidade Estado Telefone Cd.postal CGC Pacote City State Phone Postal code CNPJ Package Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Table

City State name Phone1 Zip code CNPJ Quantity of Packs

Content Column Tipo pacote Package type Content Table

Pack description

Content Column Marca Brand Content Table

Brand

Content Column Nmero Number Content Table

Number of shipping unit

Content Column Peso bruto Gross weight Content Table

Gross weight

SAP AG 2009

19

How to Modify the Nota Fiscal Report

Print Layout Designer Properties Field (Text) Field Name Field Description Tab Field Content Column Peso lquido Net weight Content Table User Action and Values Choose Gross Weight Choose <Nota Fiscal> Tax Extension Choose Net Weight Choose <Nota Fiscal> Tax Extension Choose Incoterms

Source in SAP Business One

Net weight

Content Column Incoterms Incoterms Content Table

Incoterms

Content Column

SAP AG 2009

20

How to Modify the Nota Fiscal Report

Variables for Predefined Tax Attributes

If you want to get the predefined tax (ISS, ICMS Dif, ICMSST, INSS, ICMS, and IPI) information in the nota fiscal report, you must add the items to the nota fiscal report template and set the variable numbers as below:

Page Header
Print Layout Designer Properties Field (Text) Predefined Tax Attribute ISS total base amount ISS total tax amount Total of ISS tax amount ICMS Dif total base amount ICMSST total base amount ICMSST total tax amount INSS total base amount INSS total tax amount ICMS total base amount ICMS total tax amount IPI total base amount IPI total tax amount Tab Field Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No. User Action and Values Enter 1314 Enter 1315 Enter 1319 Enter 1320 Enter 1324 Enter 1325 Enter 1329 Enter 1330 Enter 1334 Enter 1335 Enter 1339 Enter 1340 Source in SAP Business One Total of ISS base amount Total of ISS tax amount Total of ICMS Dif base amount Total of ICMS Dif tax amount Total of ICMSST base amount Total of ICMSST tax amount Total of INSS base amount Total of INSS tax amount Total of ICMS base amount Total of ICMS tax amount Total of IPI base amount Total of IPI tax amount

SAP AG 2009

21

How to Modify the Nota Fiscal Report

Repetitive Area
Print Layout Designer Properties Field (Text) Predefined Tax Attribute ISS rate ISS line base amount ISS line tax amount ICMS Dif rate Tab Field Content Variable No. Content Variable No. Content Variable No. Content Variable No. User Action and Values Enter 1311 Enter 1312 Enter 1313 Enter 1316 Source in SAP Business One ISS rate, first line in tax code (Category = ISS) ISS line base amount ISS line tax amount ICMS Dif rate, first line in tax code (Category = ICMS Dif) ICMS Dif line base amount ICMS Dif line tax amount ICMSST rate, first line in tax code (Category = ICMSST) ICMSST line base amount ICMSST line tax amount INSS rate, first line in tax code (Category = INSS) INSS line base amount INSS line tax amount ICMS rate, first line in tax code (Category = ICMS) ICMS line base amount ICMS line tax amount IPI rate, first line in tax code (Category = IPI) IPI line base amount IPI line tax amount

ICMS Dif line base amount ICMS Dif line tax amount ICMSST rate

Content Variable No. Content Variable No. Content Variable No.

Enter 1317 Enter 1318 Enter 1321

ICMSST line base amount ICMSST line tax amount INSS rate

Content Variable No. Content Variable No. Content Variable No.

Enter 1322 Enter 1323 Enter 1326

INSS line base amount INSS line tax amount ICMS rate

Content Variable No. Content Variable No. Content Variable No.

Enter 1327 Enter 1328 Enter 1331

ICMS line base amount ICMS line tax amount IPI rate IPI line base amount IPI line tax amount

Content Variable No. Content Variable No. Content Variable No. Content Variable No. Content Variable No.

Enter 1332 Enter 1333 Enter 1336 Enter 1337 Enter 1338

SAP AG 2009

22

How to Modify the Nota Fiscal Report

Authorizations
For information about the authorizations required for customizing the nota fiscal print layout, see the online help as well as the document How to Define Authorizations, which you can download from the documentation area of SAP Business One Customer Portal at http://service.sap.com/smb/sbocustomer/documentation.

SAP AG 2009

23

How to Modify the Nota Fiscal Report

Copyrights, Trademarks, and Disclaimers

Copyright 2009 SAP AG. All rights reserved. The current version of the copyrights, trademarks, and disclaimers at http://service.sap.com/smb/sbocustomer/documentation is valid for this document.

SAP AG 2009

24