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14.1 Introduction
In the earlier unit you have learnt about the challenges by the CIO. You
have also learnt about the new trends of the organizations in IT. In this unit
you will learn about the database management systems which is essential
for the maintenance of information and also it helps in accessing the
information for analysis purpose.
Learning Objectives
After studying this unit, you will be able to:
Explain the scope of technology in supporting Information Technology
and MIS.
Describe Processing of Data, Transaction, Application and Information
for MIS.
Examine the role and importance of human factors in IS Design.
Explain the relevance of IT to MIS Design.
Enumerate the steps in a quality assurance programme.
14.3 DBMS
14.3.1 Functions: The basic functions of DBMS in addition to centralised
databases are:
File systems are Design Driven; they One extra column (Attribute) can
require design/coding change when be added without any difficulty
new kind of data occurs. Minor coding changes in the
E.g.: In a traditional employee the Application program may be
master file has Emp_name, Emp_id, required.
Emp_addr, Emp_design, Emp_dept,
Emp_sal, if we want to insert one more
column ‘Emp_Mob number’ then it
requires a complete restructuring of
the file or redesign of the application
code, even though basically all the
data except that in one column is the
same.
Traditional File system keeps Redundancy is eliminated to the
redundant [duplicate] information in maximum extent in DBMS if properly
many locations. This might result in the defined.
loss of Data Consistency.
For e.g.: Employee names might exist
in separate files like Payroll Master
File and also in Employee Benefit
Master File etc. Now if an employee
changes his or her last name, the
name might be changed in the pay roll
master file but not be changed in
Employee Benefit Master File etc.
This might result in the loss of Data
Consistency.
In a File system data is scattered in This problem is completely solved
various files, and each of these files here.
may be in different formats, making it
difficult to write new application
programs to retrieve the appropriate
data.
Security features are to be coded in Coding for security requirements is
the Application Program itself. not required as most of them have
been taken care by the DBMS.
14.3.3 Advantages
The following are the advantages of DBMS
1. Redundancy is reduced
2. Data located on a server can be shared by clients
3. Integrity (accuracy) can be maintained
4. Security features protect the Data from unauthorized access
5. Modern DBMS support internet based application.
Sikkim Manipal University Page No. 254
Management Information System Unit 14
14.3.4 Disadvantages
1. Database systems are complex, difficult, and time-consuming to design.
2. Substantial hardware and software start-up costs.
3. Damage to database affects virtually all applications programs.
4. Extensive conversion costs in moving form a file-based system to a
database system.
5. Initial training required for all programmers and users.
For example, name, age, address, date, ownership, traffic signs, equations
(e.g. E=mc2), electromagnetic waves etc. these data are collected for a
specific purpose which may serve one or more activity of the same domain.
The fact describes the elements such as opinions, comments or description
of an event or object. When this data is processed it becomes a meaning
piece of data which can be used for further action.
The data that has been processed is referred to as Information. Information
is a data that has been processed into a form that is meaningful to a
recipient and helps in analysis and decision making. It is observed that
information is obtained from the data but not all data produce useful
information. Information is useful when it is relevant, reliable, accurate, up-
to-date, timely, complete, intelligent, consistent and convenient to the
recipient. An information system is designed in a way to process data to a
meaningful form, i.e. to accept input, manipulate it in some way, and
produce output.
Data base management systems helps in gathering and providing reports.
The set of data which is stored in row and columns to perform a specific
task is referred to as Data base management systems.
The main function of the information systems is to convert data into
information. The following figure shows that how data is converted into
information using the intermediate processes.
The information systems can perform its functioning only with the proper
organization and structure without which it is impossible to convert data into
information. Figure 14.1 shows the organization structure of the information.
Data represents a fact or statement of event without relation to other things.
Ex: It is raining.
Information embodies the understanding of a relationship of some sort,
possibly cause and effect.
Ex: The temperature dropped 15 degrees and then it started raining.
Knowledge represents a pattern that connects and generally provides a high
level of predictability as to what is described or what will happen next.
Ex: If the humidity is very high and the temperature drops substantially the
atmospheres is often unlikely to be able to hold the moisture so it rains.
Wisdom embodies more of an understanding of fundamental principles
embodied within the knowledge that are essentially the basis for the
knowledge being what it is. Wisdom is essentially systemic.
Information System
Roll No.
Name
Semester
Branch
1
Priya Janardhan
ii
E&C
14.5 Summary
In this unit you learnt about the basic concepts of database. You have learnt
about the different between data, information, knowledge and wisdom, You
also learnt about the comparison between file system and DBMS. You learnt
about the advantages and disadvantages of database management
systems. You have also learnt about the architecture where you studied the
three tier architecture. You understood in this unit the importance of
database in maintaining the management information system.
14.7 Answers