Software Manual

Catalogue
Chapter Installation ................................................................................................................. 2 Execute procedure ......................................................................................................................... 4 HR attendance software operation procedures:................................................................................. 5 1. Basic operation procedures ................................................................................................... 5 I System management ....................................................................................................................... 6 II HR ............................................................................................................................................... 13 III Attendance.................................................................................................................................. 29 3.1 parameter set ..................................................................................................................... 30 3.2 Holiday list ........................................................................................................................ 31 3.3 Shift set ............................................................................................................................. 33 3.3.1 Timetable maintenance...................................................................................... 33 3.3.2 Shift Maintenance ............................................................................................... 36 3.4 Schedule ............................................................................................................................ 37 3.4.1 Append ................................................................................................................. 37 3.4.2 Search/Modify ..................................................................................................... 40 3.5 Attendance log................................................................................................................... 40 3.6 Attendance Stat Report ...................................................................................................... 44 IV Exception .................................................................................................................................. 45 4.1 Away on business/leave ..................................................................................................... 45 4.2 Forget to clock in/out ........................................................................................................ 46 4.3 Overtime register............................................................................................................... 47 V Connection................................................................................................................................. 42 5.1 Connect to terminal ........................................................................................................... 42 VI TA Screen ................................................................................................................................. 43 6.1 AC screen ....................................................................................................................... 43 Access control details procedures ........................................................................... 62 VII Install SQL 2000 ..................................................................................................................... 63
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Chapter Installation
Insert CD into CD-ROM, run setup, refer to the following interface:
Click Next to enter subordinate menu
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System default installation route is C:\Program Files\Fingerprint T&A System, if need to change route, please click Browse. After selecting route, please click Next
Click Install, refer to the following interface:
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Click Finish to quit installation.
Execute procedure
After installation, there has an icon Fingerprint T&A System shortcut on the desktop, double click icon as following window:
1). Name: Input (Administrator/staff) No, system default administrator as Admin. 2). Password: System default as blank, you can setup login password after landing on system.
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Click Sign In directly to enter main procedure.
HR attendance software operation procedures:

1. Basic operation procedures
Login on system Double click Fingerprint T&A System icon on desktop, then spring a window to select login name and password. System default administrator as Admin, password is blank). Staff archives record HR Management>Department setup: Enter department structure and department name. Assign staff fingerprint enroll No. and fingerprint enroll Connect with terminal >Fingerprint management: Enroll fingerprint for staff according to assigned fingerprint enrolled No. Terminal communication parameter setting Connect with terminal>Add terminal: Add terminal communication information according to fact circs.
Upload staff sign in data Fingerprint management >Upload fingerprint: After connection terminal with computer, then execute the operation. Note: If hint connection failed, please check communication parameter is correct, and management computers COM port Baud rate parameters are the same as terminal. Query original sign in record Terminal screen>Select terminalUpload all records: Query staffer original sign in records when on/off duty.
I System management
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1.1 Setup Database link

There have two databases as option
1.1.1 as Access database
D:\Program Files\ Fingerprint T&A System \Main_Data.mdb is as ACCESS read route, that is installation route.
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1.1.2 as SQL2000 database
Click OK to finish operation, system hint to exit, then re-startup software. Notice: Here SQL2000 need to install by customer, you can consult details installation procedures Install SQL 2000 Server.
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1.2 Administrator
Under original condition, there is a default administrator Admin as Super Administrator, and name cant be changeable. If change password, please setup Administrators password setup.
1.2.1 Add administrator

Click Add
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Class: There have super administrator and general administrator. Super: Can manage all departments, it is useless even select certain purview. General: Can select certain purview to manage department or group-manage.
1.2.2 Admin range

Draw at the front of Function range to manage items of toolbar. Draw at the front of Department Range to select department. Draw at the front of Terminal Range to select terminals. Click OK after appending, then save it, system will hint Operation done.
1.2.3 Modify admin

Modify existed administrator, for example, add administrator range, or reduce administrator range. Click Name on left interface to modify.
1.2.4 Delete
Click Name on left interface, then click Delete. Note: Please pay more attention to Administrators of System when user range, if general administrator, we suggest to delete this administrator, such as following window:
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This can avoid general admin manage super admin, then modify or delete.
1.3 Password Set
Can modify current login admin password, and also need to input old password and new password.
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1.4 Backup Database
Function: Prevent computer failure or manpower wrong operation, this can avoid losing data, and also can seal up keeping old data, then make run speed more quickly.
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1.5 Recover Database
Recover route: for backup database saving route, this can recover backup database. 1.6 Compress Database Function: Compress database Use: save space in the hard disk 1.7 Clear Obsolete Data Function: Clear old-time data. Use: Reduce redundant space 1.8 Initialize System: Function: Avoid artificial error, this can initialize system, so as to transfer backup database, default password after initialize is 654321. 1.9 Exit System Exit system after finishing operation.
II HR
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2.1 Set Department

Function: Append lower department under certain department or under company, modify and delete department.
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Operation: HR-Set Department, including: Append, delete, save department. For example: If modify company name, you can click company, then input the new company name on Company Name column, then click Modify to finish.
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Click here
2.1.1 Append department

Operation: Select department name that needs to append lower department, click Append, it will appear a dialogue box Please input department name, then input dept name, click OK to finish the operation. Note: The department maximum level is with 4 levels, the total departments must be 99.
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Click here
2.1.2 Modify Dep.

Operation: Select department that need to modify, click Modify, input new name, click OK to finish the operation.
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Click here
2.1.3 Delete Dep.

Operation: Select department that need to delete, click Delete, Click OK to finish the operation.
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Click here
Note: If there has staff that cant delete, this need to remove this staff from this Department, please consult details on Staff Management.
2.2 Staff info definition

There have staff parameters on system under default condition: Name, ID number, Department, and cant be changeable. At this interface, user can self define parameter information, please refer to the following window, click Open button, then come out a dialogue box, hint Please input item name of staff info, then input the parameter information that you want to input, click OK.
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2.3 Staff Management

Function: define staff some relative attendance information.
2.3.1 Append
Click Append, then comes out a dialogue box, and select the department, input staff information, then click OK. First select the department that need to append, then click Append to add staff.
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click here
Then append parameters information, and click Save.
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Click here
Dblclick here for modifying staff photo
2.3.2 Modify staff

Function: Move staff to department; dismiss, fire, or leave staff. Select staff, click Modify.
Then click here
First select the staff
Here you can modify some basic information, and make department redeployment, after modification, then click Save. For example: department redeployment, such as following window: if Rose Yang department is as Group 2, we will redeploy her to Group 1, such as following procedures:
First select the staff
First, select the staff, then click the department that you will redeploy, then click Save.
Click here
From above picture, we have removed Rose Yang from Group 2 to Group 1.
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2.3.3 Import staff information
Click here
Click here to import files
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From below window, first select Excel files read path, and it must be imported in branched according to the appointed order. Note: (1) Please dont open the files when you import the staff information, and it import more than 1000 rows at one time. (2) All the parameters must be set well before import.Please consult 2 .2 Staff Info Definition (3) It cant import repeated staff No. 2.3.4 Print Click here
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Click here
After setting format, then you can print now. 2.3.5 Export file Click here
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Select the saving route, we suggest to save in fixed disk.
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III Attendance
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3.1 parameter set
, this means a staff wipe card for N times in the appointed time, but system only adopts the first time as valid attendance in the appointed time. Notice: N means the correct times for wiping card.
The measure units are minute, hour, time and workday. Default one is hour which is very convenient. E.G.: if it is minute, it will be 480 mins if work time is 8 hours. if it is time, terminal will only record whether staff is working attendance, IN is as one time, OUT is as one time, LATER is as one time, EARLY is as one time etc..
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Overtime Dynameter: workday is for overtime within normal day, such as, Mon to Fri, you can write down its dynameter by yourself. vacation is for overtime within SAT and SUN, you can write down its dynameter by yourself. festival is for overtime within legal festivals, you can write down its dynameter by yourself. Add Leave definition
Click here
Click OK to save the setting.
3.2 Holiday list

As request, add legal holiday, please pay more attention to the beginning time and
number of days. Click here
Note: If modify holiday, it only can be recovered old record, or add after delete.
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3.3 Shift set
3.3.1 Timetable maintenance

Function: Setup staff on/off duty time.
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Note: Must clock in/out means staff must check attendance on/off duty; If doesnt select, this means staff neednt to check attendance, system still regard normal on/off duty. Overtime timetable: this is company stated overtime timetable, if define overtime, it must select this item. Must Overtime: Staff must work overtime by overtime timetable Free Overtime: Exceed normal work time, system count overtime automatically, but it cant be less than least time. Append Timetable:
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Click here
Input on/off duty timetable, including workday and work time, and free overtime minimum time.
Notice: If free overtime on workday, you can drawat the front of Free OT, such as above window: If overtime on weekends or on holiday, you need to append another timetable, and need to select Free OT or Must OT, or decide by overtime timetable.
3.3.2 Shift Maintenance

Function: plus each timetable together, and get a completed shift. You can setup one shift, but there has three periods of time, and shift period of time must get value from Timetable maintenance. Note: System can identify automatically from three periods of time, it will range by time, if upper timetable is blank, system will upgrade automatically. In below picture, through adown arrowhead, there can see several timetables in 3.3.1 Shift Maintenance here.
Append: Click Append, then appear the following window:
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Input Shift Name
Select Timetable
At last, click Save.
3.4 Schedule
Function: Make one staff or in batches assign by the shift, and regulate correct on/off duty time.
3.4.1 Append
Select staff or department that need to schedule, click Select, then click Append to enter next interface, at this interface you can see schedule staff, date, cycles (Week or Day), then select the shift under shift title, click OK to finish operation. Note: If modify shift for few staffs or one staff, you can click Search/Modify, refer to the following window, click downwards arrowhead to adjust shift parameters. Steps: Click Schedule to enter the menu, (system default all the staff), select the staff that need to schedule, then select date, then click Append.
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Click here
From above picture, there has Include Holiday, this means staff needs to work in a
whole year, and there is no rest time in a year. In Cycle, there have two options: Week and Day, so user can select according to the different instance. Week: make shift by this rule for every cycle week Day: make shift by this rule for every cycle day, and the maximum number cant exceed 31 days. Set Week as example, such as following steps:
Such as above picture: please see the timetable of shift setup, (system default Rest as timetable, and dont account as attendance stat, attendance time is as 0).
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3.4.2 Search / Modify
First select staff that will search/modify,
then click here
See above picture, there has a down arrowhead at arrowhead, click here, you can change intraday work and rest time, especially for temporary schedule.
3.5 Attendance log

At below window, you can see staff attendance log, including PC-sign, No register exception instance. Method: select staff that needs to query, you can see all registered records from beginning and end date.
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Click here
Then click Search TA log
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If you find that pictures are not the same, that is illegal attendance, pls hit Mark icon, red is for alertness. Hide photo is for hiding photo panel.
Now we will take an example for this instance:
1. We will take 10/10/2007, on duty 09:00, off duty 17:00 (please see shift set for shift details), must sign in, ID No 100523 staff on/off duty normally (sign in-off), from Search Attendance Results show this staff identification records, and the results can query from Attendance Report (such as following windows)
Results: Software will count staff on duty time to deal with attendance instance
according to the setup shift and shift segment. 2. We will set 03/10/2007, on duty 09:00, off duty 17:00 (please see shift set for shift details), must sign in as example, if staff didnt identify his fingerprint correctly on duty, such as following windows:
Results: This staff hasnt any records for his working time on a day, because the software cant get his on duty time. 3. We will set 02/10/2007on duty 09:00, off duty 17:00 (please see shift set for shift details), must sign in as example, if a staff didnt identify his fingerprint correctly on off duty, so there hasnt any records on that day, such as following windows:
Results: This staff hasnt any records for his working time on a day, because the software cant get his off duty time. 4. We will set 04/10/2007on duty time 900off duty time1700please see shift set for shift details, must sign in as example, if staff late on duty or leave early off duty, system will count the time so as to take relevant action, such as following windows:
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Results: As long as late for work, or leave early, system can record staff attendance instance correctly.
3.6 Attendance Stat Report
This is all attendance data stat results, including attendance setting, shift schedule, exception, as long as these tree items deal with correctly, then you can get the correct attendance stat report. Select date and staff, then click Search, you can see Attendance log, Absent, Business/Leave, every day attendance report, Attendance stat report.
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IV Exception
4.1 Away on business/leave

At this interface, you can add/modify staff holiday type, unit is as hour or day. Note: Holiday type can be added on Holiday definition on attendance parameter.
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Click here
Here you can append one by one or in batches, and also can query records to rectify.
4.2 Forget to clock in/out

At this interface, you can add staff attendance condition, and there has 6 kinds of condition to option. If there has staff that forgets to check attendance, you can use this function to do.
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Click here
When makeup staff attendance information, you also can query and modify attendance information.
4.3 Overtime register

Makeup Overtime is setup according to overtime timetable of shift, you only can register overtime after setting the schedule.
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Operation: First select the staff, then select overtime date period and overtime shift name, then click Append. In Search/Delete, you can monitor and delete the overtime staff.
V Connection
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5.1 Connect to terminal

Terminal parameter setting Method: TA Screen-Connect to terminal a. Click Append, it will spring a window to input some corresponding values. b. DEV NO: this is terminal No, the default setting is 1 when leave factory, if you need to modify device NO, you should do in device. c. DEV Type: this is main board edition (turn off the device, press ESC key to turn on the device. you can see soft items on showing information). d. Communication Mode: there are three options: if computer COM port is through RS232 or RS485 converter to connect with terminal, please select 485/232, at the same time, COM should select a usage COM Port(in general as COM 1 or COM 2); If your computer is through network (RJ45, has IP address) to connect with terminal, please select TCP/IP, at the same time, you should input terminal IP address on item IP address (default setting is 192.168.1.14, user can modify IP address or other network parameter according to the instance). e. TCP/IP port default setting is 5005, TCP/IP communication password is 200409, Baudrate is 9600. f. Remark is terminal installation attention (suggest to input important words).
If you want to modify parameter, please select a piece of record, then click Modify, please consult Append operation. If you want to delete a certain communication parameter record, please select this record, then click Delete button. Note: Administrator, Administrator record Alarm are setup for only one time, we suggest user to use default setting when leave factory. When Communication, you can connect with terminal after setting these parameter, and terminal and computer can be adjustable time correctly.
Clear Admin
This can delete manage administrator after connecting with terminal, then you can use other person to act as terminal administrator.
Initialization
When the value exceeds the high point, or other reasons need to delete terminal all records and all staff, then you can initialize the terminal. Note: after initialization, terminal all data will lose. Set alarm clock This function can give the correct time on appointed time, hint on/off duty time, urgent notice alarm and so on.
Lock control
This can connect with access control system, and also can control access control lockup time, that is open time, close time. Operation: Click AppendInput relative information, for example, Dev No is from number 1 to 255, Com Mode (TCP/IP, 232/485 for option), TCP/IP port (default as 3350), IP address default as 192.168.1.xxx. When connect with terminal, you need to check or re-setup.
Click here
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Click Save. Click Communication After connection successfully, such as following window, it will appear a dialogue panel, click OK to enter management menu.
Click here
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Click OK.
Then
Click here
From above picture, you can finish fingerprint management. For example, if you need to upload fingerprint information to database, such as following procedures: Select staffClick Upload Finger, appear following window: Note: ID number on terminal must be the same as software ID number, please dont transmit the staff without fingerprint, otherwise the transaction speed will be slowly. Because terminal look for same ID number on server when transaction, if there is no same ID number on software, terminal will find from first staff to last staff, so this will reduce exchange speed.
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Download finger is reverse with Upload fingerwhich download database info to terminal, When download, you can click Download finger directly, so this can transmit data from database to terminal. At the same time you also can operate on software or delete fingerprints on software after connection successfully. Click here
Hit Password/Card, you can set password and card No. in software. There is another transmission mode by U-Disk for standalone state.
Download data from terminal by USB port and then plug into computer. Then communication:
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Find out the U-Disk path and then dblclick, hit OK, Tip: U-Disk dont support clear terminal log ,update notice.
Delete Admin: Here can delete terminal admin. Initialization: Make terminal all information to default setting when leave factory, after
recovering, all the data on terminal will be deleted completely.
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V TA Screen
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TA screen
Function: Here can transmit terminal all data to PC. Upload (From terminal to PC) Upload verification:
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Upload taking pictures: Designated picture
Download (from PC to terminal)

Click here
Download archives
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Download Users Picture
When you download users picture, you must choose archives together
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Upload slip notice
Access control details procedures

1. Add 1. Append department
Click Department
-----Click
----Input department name-----Click
2. Append staff
Click
------Click
------Input staff name, ID number, select department
-----Click Note: Only there has department, then it will have staff, this will pursue staff in/out condition. 3. Append device
Click
-----Click
, Fill in relative parameters----Click
then
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-----Communication Note: Only the terminal communicate with PC successfully, then you can continue to do following operations. 4. Click Device Add on/off duty time, shift body (there has saying morning shift and middle shift) 5. Click Device timetable for the staff. Download 1. Click Device Select the Device that will download Make schedule for staff, and assign the setting
records 2. Click Device relative records.
OR
query records Select staff, timetable, then query
VII Install SQL 2000
1. Installing MS SQL Server 2000 (Manual Setup)

Open folder of CD-drive double click auotrun.exe
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Select SQL Server 2000 Components.
Select Install Database Server.
Press Next.
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Press Next.
Press Next.
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Write your Name and company name and press next.
Press Yes.
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Press Next.
Press Next.
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Press Next.
Fill up following information User Name: administrator Password: Domain: Server If you dont know name of your computer Please, follow these steps. Minimize all applications right click on My Computer Select Properties click on Network identification tab. Read Name of your computer and press Cancel.
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Select Mixed Mode (windows Authentication and SQL server Authentication) Give Blank password for SA Login ID And here you can choose blank Password (not recommended)
Press Next.
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Press Finish. Restart machine.
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Catalogue

Insert CD into CD-ROM, run setup, refer to the following interface:

Click Next to enter subordinate menu

Click Install, refer to the following interface:

Click Finish to quit installation.

Click Sign In directly to enter main procedure.

HR attendance software operation procedures:

1.1 Setup Database link

1.1.1 as Access database

1.1.2 as SQL2000 database

1.2.1 Add administrator

1.2.2 Admin range

1.2.3 Modify admin

1.3 Password Set

1.4 Backup Database

1.5 Recover Database

2.1 Set Department

2.1.1 Append department

2.1.2 Modify Dep.

2.1.3 Delete Dep.

2.2 Staff info definition

2.3 Staff Management

Then append parameters information, and click Save.

Dblclick here for modifying staff photo

2.3.2 Modify staff

Then click here

First select the staff

First select the staff

2.3.3 Import staff information

Click here to import files

Select the saving route, we suggest to save in fixed disk.

3.1 parameter set

Click OK to save the setting.

3.2 Holiday list

number of days. Click here

3.3 Shift set

3.3.1 Timetable maintenance

3.3.2 Shift Maintenance

Append: Click Append, then appear the following window:

Input Shift Name

At last, click Save.

3.4.2 Search / Modify

First select staff that will search/modify,

then click here

3.5 Attendance log

Then click Search TA log

Now we will take an example for this instance:

3.6 Attendance Stat Report

4.1 Away on business/leave

4.2 Forget to clock in/out

4.3 Overtime register

5.1 Connect to terminal

Upload taking pictures: Designated picture

Download (from PC to terminal)

Download Users Picture

Upload slip notice

Access control details procedures

----Input department name-----Click

------Input staff name, ID number, select department

, Fill in relative parameters----Click

records 2. Click Device relative records.

query records Select staff, timetable, then query

VII Install SQL 2000