Word is an application program that allows you to create letters, tables, reports, etc.

Word allows you to store texts that can be used in different documents. Word also helps you easily organize and write your documents more efficiently, and stay within reach, so you can capture your best ideas whenever and wherever they occur. Features of Microsoft Word:

Screen Layout
1. Menu Bar Menu bar displays the list of menus available in word. You can select the menu by clicking on its name or by clicking Alt and the underlined alphabet. E.g. - Alt + H will give you the home menu. 2. Customized Tool Bar The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar.

3. Status Bar The status bar which is situated below the horizontal scroll bar displays the page number, the position of the curser, etc. The status bar is divided into three sections: The left portion of the bar shows the page number, section number, and which page you are out of the total pages.eg:- (2/5 for page 2 of 5). The middle portion of the bar shows the vertical cursor position on the page in inches as well as in lines, and horizontal position in columns.

The right side of the bar contains short forms for settings that you can on or off by clicking on them.

Designing & Customizing document

4. Aligning Text To center a text on the page, click on the center button on the formatting toolbar or press Ctrl+E. To type on the left margin, click on the left button on the formatting toolbar or press Ctrl+L. Sometimes you may want to write an address on the right side of the document; you can click on the right button on the formatting toolbar or press Ctrl+R. 5. Bullets and Numbering To number some lines in your document, you can select the numbering icon on the formatting toolbar. E.g.1. This line one 2. This is line two Similarly if you want to highlight some points by putting a mark on the line, you can select the bullet icon. E.g. This is an important point 6. Font Formats To make some text Bold, you can select the text and click the bold icon from the formatting toolbar or press Ctrl+B. Similarly press the Italic icon or Ctrl+I for italic font & press the Underline icon or Ctrl+U to underline your text. On the font option, there are various formatting options like font, font size & style. You can also find different types of underlines & a colour box that allows you to

colour text. in the effect box there are different types of styles like strikethrough, shadow, outline etc.

7. Tabs Tabs are used to create columns. There are five types of tabs. Left tabs are set at a distance of every half an inch. When you press the tab key the cursor moves to the first tab stop. Center tabs canters the text on either side of the stop Right tab aligns the right side of the text on the tab Decimal tabs aligns the numbers on the decimal points Bar tabs causes a vertical bar to appear at the bar tab stop 8. Creating Tables You can insert or draw a table into the document. You can also convert an existing text into a table. Select Insert Table insert table/draw table

Editing document
9. Cut, Copy & Paste If you want your written text to move to another palce in the document you can use the cut & copy option or press ctrl+X to cut and ctrl+C to copy. When you cut or copy text, it is stored in the clipboard and can be pasted back in the document. Take the cursor where you want the cut & copied text to be placed and click on the paste option or press ctrl+V. 10. Find & Replace command In a document of 15-20 pages it becomes very difficult to search for a particular word. Word helps you in finding words easily.

 Select find from the formatting toolbar You can also find a word and replace it with another word.

Proofing
11. Spelling and Grammar checking option This option checks the documents for any spelling & grammatical errors. Word puts an wavy red line below words with spelling errors or for words which are not in its dictionary and a green wavy line for grammatical errors. 12. The Thesaurus Word has in-built Thesaurus that provide many synonyms for the words. It Suggests other word with a similar meaning to the words. 13. Translate This option allows us to translate the selected text into a different language.

Illustrations
14. Pictures, Clip Art & shapes You can insert pictures & clip art into the document. To illustrate a specific concept you can insert sounds, movie, drawings, etc. you can also insert readymade shapes such as circles, arrows, etc.

15. Smart Art & Charts

This feature of word enables you to communicate information in form of graphics. Smart Art ranges from graphical list, process, and cycle diagrams to more complex graphics such as Venn diagram.

16. Citation & Bibliography You can mention a book, journal article or a periodical as a source for a piece of information in your document. The Citation field displays information about a particular source, according to the citation style that you chose. The easiest way to insert a citation in your document is to use the Insert Citation command in the Citations & Bibliography group on the References tab.

The BIBLIOGRAPHY field displays an alphabetized list of sources that are associated with your document. The list of sources is formatted according to the bibliography style that you selected in the Style box of the Citations & Bibliography group on the References tab. 17. Caption Caption is a line below a picture to describe it. You can add a caption to a picture or a image. Select the object (table, equation, figure, or another object) that you want to add a caption to. On the References tab, in the Captions group, click Insert Caption.

18. Index With this feature, you can insert an index into the document. An index is a list of key words found in a document along with the page numbers the words appear on.

19. Mail merger Very often, you may want to send document/invitation to a group of friends. The document may be same but the names and address will be different. To create these types of documents, you may use Words Mail Merger features. Mail Merger requires three types of documents. 1. The document, invitation, or known as the main document 2. The names and addresses called the data source 3. The merger document, which is the result of merging the main document with the data source

20. Macros To create a macro, you can record the steps with the recorder or write it directly in a code window. Once the macro recorder is on, every action you take will be recorded. If you make a mistake and correct it, then when you run the macro, Word will make the mistake and correct it. The macro created is helpful if you are using the same text often. If you want different text, you can edit the macro.

Mentioned above are a few features among the vast bouquet that Word offers us. Roll No. 30 Section A2