MS Office Word 2007

1. How to start M.S Word ? Click on start button Click on All Programs Click on Microsoft Office Click on Microsoft Office Word 2007 2. How to close M.S Word? Click on Close button of MS office windows. 3. Click on close button How to create a new file? Start M.S Word Click on Office button Click on new Click on create 4. How to save the file? Type your text Click on office button Click on save Give your file name Click on save 5. How to close the file? Click on office button Click on close button 6. How to open a save file? Click on office button Click on open Click on your file name Click on open 7. How to create a duplicate file? (The file contents of the file will transfer to another file and the original file will remain there) Open your first file Click on office button Click on save as Give the new file name Click on save
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8. How to protect a file by giving pass word (It will not allow any other user to open our file without the password) Open the file foe which you want to give the password Click on office button Click on save as Click on Tools Click on General options Type the pass word in the box open Click on O.K Again type the same password Click on O.K Click on save Close the file 9. How to make designing to your letters? Type the text Select the text (Keep the mouse pointer on the first letter, press the left key and drag the mouse) Click on home menu Click on Font size box Select a size OR Press Ctrl key + shift key (At a time) Press greater than for big size Smaller than for Small size.(< >) 10. How to keep your text in different position? ( Left, right, Centre) Type the text Select the text Click on home menu Click on Alignment (L/R/C) 11. How to underline the text? Type the text Select the text Click on home menu
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 Click on (B/I/U) font

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How to colour your text? Type the text Select the text Click on home menu Click on font colour How to give background colour? Type the text Select the text Click on home menu Click on text highlight colour How to make design in at a time? Type the text Select the text Click on home menu Click on Font How to adjust our line spacing? Type the text Select the text Click on home menu Click on line spacing Select the line spacing number How to change the letter format (Capital to Small or Vis-Versa) Type the text Select the text Click on home menu Click on change case Select Upper/Lower How to keep our paragraph in different indentation Type the first paragraph Click on home menu Click on Increase/decrease Type the text
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How to set computer numbering system? Type the heading (List of the staff) Put the cursor below the heading Click on home menu Click on numbering Type the text/Names Press enter key How to change the numbering style? Select the numbering Click on home menu Click on numbering (Found in paragraph ribbon) Select a number style How to change the numbering to bullet symbol? Select the numbering Click on home menu Click on bullet (Found in paragraph ribbon) Select a bullet style How to start numbering from a particulars value? Select the numbering Click on home menu Click on numbering Click on set numbering value Type a starting number Click on O.K How to sort our name /Data (A TO Z)? Type the text Select the text Click on home menu Click on sort Click on ascending Click on O.K

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How to give password to our text? (This will allow all the users to open the file but cant allow to make any changes to the contents of our file) Create file Type the text Save the file Click on Review menu Click on protect document Click on restrict formatting editing Click on limit formatting box Click on allow only this type Click on yes, start enforcing protection. How to cancelled the protection (Modify) Open the save file Click on review menu Click on stop protection Give password Click O.K How to give watermark to our file text? (It will help the user to give a faded name at the back of the text) Create a file Type the text Click on page layout menu Click on watermark Click on custom watermark Click on text watermark Type your name in the text box Click on apply Click on close CUT,COPY,PASTE Cut- If any text is not necessary we will cut it Copy- If we want some text from another location we have to copy it.
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Paste- We will paste the text that we have cut or copy.

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Cut and Paste Type the text Select the text Click on home menu Click on cut (Ctrl+X) Keep the cursor pointer where we want to paste Click on home menu Click on paste (Ctrl+V) Copy /Paste (Ctrl+C/Ctrl+V) Same step has been followed by cut and paste. Find & Replace (By this command we can search any word from our type text and replace that word by another word. (Cuttack Bhubaneswar) Type the text Click on home menu Click on replace Type the searching word in the find box Type the replace box Click on replace How to check the grammar at the time of typing the text? If you type a wrong sentence If green under line comes Keep the mouse pointer on that underline word Press the right of mouse (Right click) Click on correct tense How to convert our common English to high English word? Type the text Select that particular word for which we want higher word Click on review menu Click on thesaurus Keep the mouse pointer on the word we want replace Press the right of the mouse (right click) Click on insert
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How to check the spelling? Type your text If red underline comes Keep mouse pointer on that red underline word Press right mouse (Right click) Click on the correct spelling word How to give page border? Type the text Click on page layout menu Click on page borders Click on a border settings Click on line style Click on the colour Click O.K How to give picture on the border line? Type the text Click on page layout menu Click on page borders Click Art box Select a picture Click on O.K How to give colour to our page? Type the text Click on page layout menu Click on page colour Select a colour How to change the margin of the text? Type the text Click on page layout menu Click on page setup box Change the page margin Top/Bottom/Left/right Click on O.K
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How to give header and footer? Type the text Click on Insert menu Click on Header Click on blank Type the text for heading & make designing by B/I/U Press Esc key How to give page numbering? Type the text Click on Insert menu Click on page number Click on top of the page Click on the position of numbering
How to start a page numbering according to your own choice?

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Type the text Click on Insert menu Click on page number Click on format page number Type the starting number in the box (start at box) Click O.K How to create auto correct? (This command helps to keep a long sentence under a particular letter or word. When we type that letter or word and press the space bar that sentence will automatically comes) Click on office button Click on word options Click on proofing Click on auto correct option Type the first letter Click on that sentence Click on delete Click on O.K Click on O.K

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How to make cover page? Colour the page Border the page Type the top lines How to type text in curve way? Click on Insert menu Click on word art Click on a style of text Type your text Click on O.K How to design the curve text? Single click on the text Drag from the sides selected text (from button or side) How to move the text? Single click on the text Keep the mouse pointer on the text Press the right of the mouse (Right click) Click on format word Art Click on layout Click on tight How to insert picture? Click on Insert menu Click on clip art Click on a picture
How to create a new file joining more than one file contents(ABCD)

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Create a new file where are all other files will come to join Click on object (Inside of the object ribbon) Click on text from file Click on the file you want to insert Click on insert

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Hyperlink. (This command helps the user to take a particular word with a file of the computer) Select that particular word Click on insert menu Click on hyperlink Click on the file you want to link Click on O.K How to read/Open the hyperlink file? Keep the mouse pointer on that particular word Press the ctrl. Key Press the left of the mouse Click on yes How to create table inside our file? Keep the cursor pointer at that position where the file will come Click on insert menu Click on table Click on insert table Type the nos. of columns & rows Click on O.K How to adjust the table lines? Keep the mouse pointer exactly on the line Press the left of the mouse and Drag the mouse How to divide the column? Select the column you want to break Click on layout menu Click on split cells Type the nos. of columns Click on O.K

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52. How to create a blank space inside the table to write some text?

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Select the area to make a blank space Click on layout menu Click on merge cells How to insert a new column? Put the cell pointer where the new column will come Click on layout Click on insert row below/above How to delete row? Select the row Click on layout Click on delete Click on delete row How to keep our text in rotation? Select the text Click on layout Click on text direction How to give a table heading for all the pages of a table? Create a table Select the row as require Click on layout menu Click merge cell Type your heading Select the type heading Click on layout menu Click on repeat header rows How to convert your table to a colourful and design table? Create a table Keep the cursor pointer inside the table Click on design menu Select a design

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How to sorting the data/text of the table? Select the text Click on layout menu Click on sort Click on ascending /descending Click on O.K How to calculate inside the table? Keep the cursor pointer where the output (Total) is come Click on layout menu Click on formula Type formula Click on O.K How to delete the table? Keep the cursor pointer inside the table Click on layout menu Click on delete Click on delete table Mail merge Open M.S Word Type the letter Save the file Click on mailing menu Click on start mail merge Click on letter Click on select recipients Click on type a new list Click on customize columns Delete the computer address by click on delete(repeatedly done) Click on yes (After delete all the address) Click on Add Type your address (Type Name, click O.K, like this fillup all address)
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Click O.K Enter the address one after another by pressing tab key only Click on O.K Click on save Select on select recipients Click on use existing link Click on file name Click on open Click on insert merge field Click on filed name Click on finish and merge Click on edit individual documents Click on all Click on O.K

How to create envelope? Create a new file Click on mailing menu Click on start mail merge Click on envelope Click on select recipients Click on existing list Click on the file Click on open Click on mailing Click on insert menu field Click on any field Click on finish & merge Click on edit individual documents

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