Objective: Save Papers Preamble: With the easy availability of high-speed printer & high-speed photocopier, the consumption

of paper has multiplied manifold over the years. The paper is produced from pulp of the trees. The conscious attitude & decision of individuals for proper utilization of the paper would play a major role in achieving the objective. 1. Back to back printing on the paper: Take printout on both the sides of paper through duplex facility of the printer that enables automatic printing on both sides of sheet. On other printers, printing on both sides of sheet can be done manually by reversing the page. New printer should necessarily have duplex facility. Circulars could be issued this way. Printing multiple pages on a single sheet ensuring that the text is readable enough. Power Point Presentations could be printed through Handout option rather than printing slides. Excel work sheets could be printed one single page by the option, fit to page. In general go to print menu, go to printer properties, and select pages per sheet through feature of printer or Portable Document Format (PDF). Download PDF creator from (http://10.23.30.241/software/pdf.exe) Using the used sheets for draft print or for office-copy. If the text slightly overflows to the next page, reduce the font size especially when copies required are too many. Try reducing line spacing. Be cautious in circulating Power Point presentation. Normal user would print as slide (single sheet of presentation on one page), printing as handout 2, 3, 6, 9 slides per pages (text to be readable) would save lot of pages. Dont circulate in PPT format. Rather convert PPT it to PDF format. Before emailing or posting on the net, save to 2x2 or 3x3 so on in order to save pages. Used sheets to be kept at central location. Many Public Sector Undertakings have made it mandatory to keep a stack of used sheets with every printer by incorporating it in the Departmental Procedures. Draft printout should be taken in draft mode. Printer (Laser/ DeskJet) has various modes of print quality such as Draft/ Medium/ High. Colored pages can be printed in grayscale/ black-and-white for draft print(save toner/ink). Printout of webpage/ email is difficult to confine to optimum pages. Sometimes, even for 2-4 lines it overflows to next page. Try newer/ higher / advanced version of Internet Explorer such as IE7. Try the print preview before printing. You can change the font size +/-, scale printing or fit to page. Block pop-ups while surfing the net. They chock the bandwidth, unnecessarily get printed and distort the look of page apart from wasting number of pages. Make a real assessment of number of copies (for distribution & spare) & get only desired number of copies rather than even number of multiple of tens. Storage of too many copies would be difficult. Use Print Icon cautiously from Microsoft Word/Excel/Powerpoint etc. Clicking would print whole document. In case select pages need to be printed go through the Print Menu. Microsoft Excel files can also be previewed before printing. If text overflows to next page, try fit to page.

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(NOTE: This document is in PDF format. You can read this document on PC only. Printing has been deliberately disabled.)