Internship Handbook

For MBA Program, at Department of Management Sciences, Islamabad

All MBA students registered for Internships must follow the enclosed instructions/ required format for Internship Reports

Internship Program is offered as a regular 3 credits course to all MBA students. Students are required to work for an organization of their choice and interest for at least 6-8 weeks (minimum 42 working days excluding weekends) during summer break for experiential learning after the second semester of their studies. An internship experience gained after second semester is a must. If a student has done internship before second semester, it will not be considered. A provision has been made for those MBA students who are already currently working in an organization (after 2nd semester) and have some experience to submit a job/work experience report based on their work experience along with a letter job experience letter duly signed by the concerned designated authority at their organizations. Submission of an internship/job report and appearing in a viva-voce exam are the compulsory requirements of the Internship program. . The purpose is to demonstrate the skills, capabilities and attitudes learned during the work period. A secondary goal is to make students go through the process of organizational learning, go through an interview like process and demonstrate those skills and experiences to the examiners such as:

What skills and attitudes did you achieve through this internship and what evidence can you offer to demonstrate the achievement.

How did your learning objectives change over the course of the internship How did the internship contribute to your understanding of the practice of engineering and of the key skills and attitudes required to be successful.

HOW ARE INTERNS EVALUATED? A student does not automatically get a passing grade for an internship. An Internship Evaluation Panel evaluates the student's work based on the following:

all forms/reports from the student are received by stated deadlines a written professional report evaluating the internship from the student is turned in to the internship coordinator by the deadline announced in the appropriate semester. The report will be a typed report, that includes a cover page, an internship title page, sub-headings, and is free of all errors.

Evidence/evaluations from the students work site supervisor during and at the completion of the internship. The student is responsible for ensuring that these papers must be submitted along with the report in the appendices section.

Any other materials appropriate for the student to submit are based on the type of work done.

Highly critical or negative comments by employer or a grade of C or lower by the employer most often results in failing the course.

Internship Report Outline The following information provides an outline of the requirements and specifications for the report submission.

1. Paper Size: The report must be typed on A4 sized paper. 2. Margins: Set the right, top and bottom margins at 1, while left margin at 1.5. 3. Header & Footer
Header (Name of Organization on right, Font size 9, Font Ariel with Bottom Border) Footer (Reg. no. on left and Page No. on right, Font Size 11, Bold, example: - 12 of 30 - )

4. Internship Report Cover Page:

The top cover page of the report must follow the sample format on the following page which would help us identify your report easily as well as for official record keeping and handling.

5. Title Page:
The second page of your report would be a Title page, on which is listed: short internship title name, telephone number, e-mail address and student ID number of the trainee; name and department of internship provider; name, designation and contact details such as landline no. & email of the internship supervisor(s) and/or mentor(s). Note: create a readable and wellpresented title page.

MBA 2 years program

MGT ___ Internship Report

Submitted during..........Fall

2011...................................

Student Name....................................................................... Student Number...................................................................

Department of Management Sciences, Islamabad

6. Table of Contents Instructions:

A sample table of contents is shown on the following page. Fonts: 1) Main Heading (18 Font, Arial) 2) Contents (Headings Bold, subheadings Normal) (Font Size 12, Font Style: Arial) 3) Contents (Line Spacing 1.5 Lines) Include an entry for each main section and sub-sectionas identified below (Introduction, Responsibilities, Major Projects, etc. ) Provide an entry for each appendix, i.e., Appendix 1: Internship Proposal, Appendix 2: Documentation of Work Hours, Forms, brochures, work progress etc.)

7. Evidence of Internship/Job Experience

Attach an original or attested copy of the original internship completion/job certificate/letter provided by the internship provider. Please note that it should be on proper letter headed paper and should have issue date, starting and ending date of internship, and a reference number. It must also be signed by issuing authority along with name and designation clearly mentioned.

8. Acknowledgement (Optional)
You may acknowledge the persons who helped you in the completion of internship and internship report i.e., teachers, internship supervisors, library staff, family & friends or any other person.

9. Executive Summary
Summarizing introduction on the internship (no longer than 1 page). It may include reasons for selection of said organization, organization brief review, and tasks performed)

10. Public Summary (up to 1,000 words)

An account of the internship that can be published on the Internet, if selected depending on the quality of writing

11. Introduction
All relevant and brief information about Organization, its history, Objectives, Organizational Structure, and products/services offered. Characteristic of the structure and activities of the internship provider and the position of the internship within this framework (not to exceed 7 pages).

General Table of Contents Format:

Table of Contents
Original/Attested Internship Letter I Acknowledgements Executive Summary .. . II

1. 1.1. 1.2. 1.3. 1.4. 1.4.1. 1.4.2. 2. 2.1. 2.2. 2.2.1. 2.2.2. 2.3. 2.4.

Introduction ..... 1 Company Background (History) .. 2

Objectives ... 3 Organizational Structure .... 4 Products or Services Offered .. Product/Service Details (A) Product/Service Details (B) ........ Learning & Experience ....... 10 Internship Duration & Rationale for Selection . Details of Training department wise/ Tasks performed .. Task Performed (a) (Details) . Task Performed (b) (Details) . SWOT Analysis of organization. Recommendations .. Conclusion . References . Appendix Personal Resume ..

Learning & Experience Details of the duties performed by the trainee: "why", "what", "how" and the result. This is the most important section that should have all the details of tasks performed department wise and personal learning. You should make an in depth SWOT analysis yourself on your personal analysis. Recommendations should be proposed. This section should be between 10-15 pages.

(Font size 12, Times New Roman) Line Spacing 1.5) 1. Headings (Font size 14 - Bold) 1-1 Subheading (Font size 13 Italic) 1-1-1 Subheading (Font size 12 Bold) Conclusion Should include brief info about aim of internship, personal learning and SWOT analysis results and recommendations. (Font size 12, Times New Roman) Line Spacing 1.5 References Author Names, Book/Research Paper/Article Title, Publisher, Year of Publishing, Volume No, Page No. (Font size 12, Times New Roman) Line spacing 1.5, Bullets (Numbers) Appendix All relevant information about products/services offered, of samples of worked performed (forms etc) (Font size 12, Times New Roman) Line spacing 1.5 Acknowledgements (Optional) (Same Format Design as above) Personal Resume Name, Date of Birth, Contact Info and Qualifications. NOTE: FOR FURTHER ASSISTANCE PLZ CONTACT THE FRONT OFFICE