Keyboard Shortcuts for Microsoft Outlook 2007

(Modified from: http://office.microsoft.com/en-us/outlook-help/keyboard-shortcuts-for-outlook-HP001230396.aspx- retrieved 6/15/2010)

Contents
(Modified from: http://office.microsoft.com/en-us/outlook-help/keyboard-shortcuts-for-outlookHP001230396.aspx- retrieved 6/15/2010).............................................................................................. 1 Finding and using keyboard shortcuts ........................................................................................................ 2 Microsoft Office basics............................................................................................................................ 2 Use dialog boxes ..................................................................................................................................... 3 Use edit boxes within dialog boxes ......................................................................................................... 4 Use the Open and Save As dialog boxes .................................................................................................. 5 Undo and redo actions ............................................................................................................................ 5 Access and use task panes and galleries ................................................................................................. 6 Close a task pane ................................................................................................................................ 6 Move a task pane ................................................................................................................................ 6 Resize a task pane ............................................................................................................................... 6 Access and use smart tags ...................................................................................................................... 7 Navigating the Office Fluent Ribbon ....................................................................................................... 8 Change the keyboard focus without using the mouse ............................................................................ 9 Search ............................................................................................................................................... 12 See also under Views, Calendar Day/Week/Month view, and Date Navigator .............................. 18 Views .................................................................................................................................................... 27

Finding and using keyboard shortcuts

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

Microsoft Office basics

To do this Switch to the next window. Switch to the previous window. Close the active window. Restore the size of the active window after you maximize it. Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Move to a task pane from another pane in the program window (counterclockwise direction). When more than one window is open, switch to the next window. Switch to the previous window. Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard. Press ALT+TAB ALT+SHIFT+TAB CTRL+W or CTRL+F4 ALT+F5 F6

SHIFT+F6

CTRL+F6 CTRL+SHIFT+F6 CTRL+F10 PRINT SCREEN ALT+PRINT SCREEN

2|P age

Use dialog boxes

To do this Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Move between options in an open drop-down list, or between options in a group of options. Perform the action assigned to the selected button; select or clear the selected check box. Select an option; select or clear a check box. Open a selected drop-down list. Select an option from a drop-down list. Close a selected drop-down list; cancel a command and close a dialog box. Run the selected command. Press ALT+F6

TAB SHIFT+TAB CTRL+TAB CTRL+SHIFT+TAB Arrow keys SPACEBAR ALT+ the letter underlined in an option ALT+DOWN ARROW First letter of an option in a drop-down list ESC ENTER

3|P age

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder. To do this Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right. Move one word to the left. Move one word to the right. Select or unselect one character to the left. Select or unselect one character to the right. Select or unselect one word to the left. Select or unselect one word to the right. Select from the insertion point to the beginning of the entry. Select from the insertion point to the end of the entry. Press HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW SHIFT+HOME SHIFT+END

4|P age

Use the Open and Save As dialog boxes

To do this Display the Open dialog box. Display the Save As dialog box. Go to the previous folder. Up One Level open folder. Delete button: Open the folder one level above the Press CTRL+F12 or CTRL+O F12 ALT+1 ALT+2

button: Delete the selected folder or file. button: Create a new folder.

DELETE ALT+4 ALT+5 SHIFT+F10 TAB F4 or ALT+I F5

Create New Folder Views

button: Switch among available folder views.

Display a shortcut menu for a selected item such as a folder or file. Move between options or areas in the dialog box. Open the Look in list. Update the file list.

Undo and redo actions

To do this Cancel an action. Undo an action. Redo or repeat an action. Press ESC CTRL+Z CTRL+Y

5|P age

Access and use task panes and galleries

To do this Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) When a task pane is active, select the next or previous option in the task pane. Display the full set of commands on the task pane menu. Perform the action assigned to the selected button. Open a drop-down menu for the selected gallery item. Select the first or last item in a gallery. Scroll up or down in the selected gallery list. Press F6

CTRL+TAB TAB or SHIFT+TAB CTRL+SPACEBAR SPACEBAR or ENTER SHIFT+F10 HOME or END PAGE UP or PAGE DOWN

Close a task pane

1. Press F6 to move to the task pane, if necessary. 2. Press CTRL+SPACEBAR. 3. Use the arrow keys to select Close, and then press ENTER.

Move a task pane

1. 2. 3. 4. Press F6 to move to the task pane, if necessary. Press CTRL+SPACEBAR. Use the arrow keys to select Move, and then press ENTER. Use the arrow keys to move the task pane, and then press ENTER.

Resize a task pane

1. 2. 3. 4. Press F6 to move to the task pane, if necessary. Press CTRL+SPACEBAR. Use the arrow keys to select Size, and then press ENTER. Use the arrow keys to resize the task pane, and then press ENTER.

6|P age

Access and use smart tags

To do this Display the shortcut menu for the selected item. Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button . If more than one smart tag is present, switch to the next smart tag and display its menu or message. Select the next item on a smart tag menu. Select the previous item on a smart tag menu. Perform the action for the selected item on a smart tag menu. Close the smart tag menu or message. DOWN ARROW UP ARROW ENTER ESC Press SHIFT+F10 ALT+SHIFT+F10

7|P age

Navigating the Office Fluent Ribbon

Note The Ribbon is a component of the Microsoft Office Fluent user interface.

Access keys provide a way to quickly use a command by pressing a few keys, no matter where you are in the program. Every command in Office Word 2007 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key: 1. Press ALT. The KeyTips are displayed over each feature that is available in the current view.

The above image was excerpted from Training on Microsoft Office Online. 2. Press the letter shown in the KeyTip over the feature that you want to use. 3. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press I, the Insert tab is displayed, along with the KeyTips for the groups on that tab. 4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. Note To cancel the action that you are taking and hide the KeyTips, press ALT.

8|P age

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Fluent Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse. To do this Select the active tab of the Ribbon and activate the access keys. Move to another tab of the Ribbon. Hide or show the Ribbon. Display the shortcut menu for the selected command. Move the focus to select each of the following areas of the window: Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document Move the focus to each command on the Ribbon, forward or backward, respectively.

Press ALT or F10. Press either of these keys again to move back to the document and cancel the access keys. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW CTRL+F1 SHIFT+F10 F6

TAB or SHIFT+TAB DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW SPACEBAR or ENTER SPACEBAR or ENTER ENTER ENTER F1

Move down, up, left, or right, respectively, among the items on the Ribbon. Activate the selected command or control on the Ribbon. Open the selected menu or gallery on the Ribbon. Activate a command or control on the Ribbon so you can modify a value. Finish modifying a value in a control on the Ribbon, and move focus back to the document. Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

9|P age

Common tasks in Microsoft Outlook

TO DO THIS Switch to Mail. Switch to Calendar. Switch to Contacts. Switch to Tasks. Switch to Notes. Switch to Folder List in Navigation Pane. Switch to Shortcuts. Switch to next message (with message open). Switch to previous message (with message open). Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. Move around within the Navigation Pane. Go to a different folder. Go to the Search box. In the Reading Pane, go to the previous message. PRESS CTRL+1 CTRL+2 CTRL+3 CTRL+4 CTRL+5 CTRL+6 CTRL+7 CTRL+PERIOD CTRL+COMMA F6 or CTRL+SHIFT+TAB

TAB

Arrow keys CTRL+Y F3 or CTRL+E ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP SPACEBAR SHIFT+SPACEBAR

In the Reading Pane, page down through text. In the Reading Pane, page up through text.

10 | P a g e

TO DO THIS Expand or collapse a group (with a group selected) in the Navigation Pane. Collapse or expand a group in the e-mail message list.

PRESS SHIFT+PLUS SIGN or MINUS SIGN, respectively LEFT ARROW or RIGHT ARROW, respectively SHIFT+TAB CTRL+TAB ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE ALT+RIGHT ARROW CTRL+SHIFT+W

Move to next field in Reading Pane. Move to previous field in Reading Pane. Go back to previous view in main Outlook window.

Go forward to next view in main Outlook window. Select the InfoBar and, if available, show the menu of commands.

Flags
TO DO THIS Open the Flag for Follow Up dialog box to assign a flag. PRESS CTRL+SHIFT+G

Color Categories
TO DO THIS Delete the selected category from the list in the Color Categories dialog box. PRESS ALT+D

11 | P a g e

Search
TO DO THIS Find a message or other item. Clear the search results. Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in. Expand the Search Query Builder. Use Advanced Find. Create a new Search Folder. Search for text within a message or other item. Find next during text search within a message or other item. Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item. Expand search to include the desktop. PRESS CTRL+E ESC CTRL+ALT+A

CTRL+ALT+W CTRL+SHIFT+F CTRL+SHIFT+P F4 SHIFT+F4 CTRL+H

CTRL+ALT+K

12 | P a g e

Create an item or file

TO DO THIS Create an appointment. Create a contact. Create a distribution list. Create a fax. Create a folder. Create a Journal entry. Create a meeting request. Create a message. Create a note. Create a new Microsoft Office document. Post to this folder. Post a reply in this folder. Create a Search Folder. Create a task. Create a task request. PRESS CTRL+SHIFT+A CTRL+SHIFT+C CTRL+SHIFT+L CTRL+SHIFT+X CTRL+SHIFT+E CTRL+SHIFT+J CTRL+SHIFT+Q CTRL+SHIFT+M CTRL+SHIFT+N CTRL+SHIFT+H CTRL+SHIFT+S CTRL+T CTRL+SHIFT+P CTRL+SHIFT+K CTRL+SHIFT+U

13 | P a g e

All items
TO DO THIS Save. Save and close. Save as. Undo. Delete an item. Print. Copy an item. Move an item. Check names. Check spelling. Flag for follow-up. Forward. Send or post or invite all. Turn on editing in a field (except in Icon view). Left align text. Center text. Right align text. PRESS CTRL+S or SHIFT+F12 ALT+S F12 CTRL+Z or ALT+BACKSPACE CTRL+D CTRL+P CTRL+SHIFT+Y CTRL+SHIFT+V CTRL+K F7 CTRL+SHIFT+G CTRL+F ALT+S F2 CTRL+L CTRL+E CTRL+R

14 | P a g e

E-mail
TO DO THIS Switch to Inbox. Switch to Outbox. Choose the account from which to send a message. PRESS CTRL+SHIFT+I CTRL+SHIFT+O CTRL+TAB (with focus on the To box) and then TAB to the Accounts button CTRL+K ALT+S CTRL+R CTRL+SHIFT+R CTRL+F CTRL+ ALT+J CTRL+SHIFT+I CTRL+ SHIFT+S CTRL+SHIFT+N CTRL+M or F9 UP ARROW DOWN ARROW CTRL+N CTRL+SHIFT+M CTRL+O

Check names. Send. Reply to a message. Reply all to a message. Forward a message. Mark a message as not junk. Display blocked external content (in a message). Post to a folder. Apply Normal style. Check for new messages. Go to the previous message. Go to the next message. Create a new message (when in Mail). Create a new message (from any Outlook view). Open a received message.

15 | P a g e

TO DO THIS Open the Address Book. Convert an HTML or RTF message to plain text. Add a Quick Flag to an unopened message. Display the Flag for Follow Up dialog box. Mark as read. Mark as unread. Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. Find or replace. Find next. Send. Print. Forward. Forward as attachment. Show the properties for the selected item. Mark for Download. Clear Mark for Download. Display Send/Receive progress.

PRESS CTRL+SHIFT+B CTRL+SHIFT+O INSERT CTRL+SHIFT+G CTRL+Q CTRL+U CTRL+SHIFT+W

F4 SHIFT+F4 CTRL+ENTER CTRL+P CTRL+F CTRL+ALT+F ALT+ENTER CTRL+ALT+M CTRL+ALT+U CTRL+B (when a Send/Receive is in progress)

16 | P a g e

Calendar
TO DO THIS Create a new appointment (when in Calendar). Create a new appointment (in any Outlook view). Create a new meeting request. Forward an appointment or meeting. Reply to a meeting request with a message. Reply All to a meeting request with a message. Show 10 days in the calendar. Show 1 day in the calendar. Show 2 days in the calendar. Show 3 days in the calendar. Show 4 days in the calendar. Show 5 days in the calendar. Show 6 days in the calendar. Show 7 days in the calendar. Show 8 days in the calendar. Show 9 days in the calendar. Go to a date. Switch to Month view. PRESS CTRL+N CTRL+SHIFT+A CTRL+SHIFT+Q CTRL+F CTRL+R CTRL+SHIFT+R ALT+0 ALT+1 ALT+2 ALT+3 ALT+4 ALT+5 ALT+6 ALT+7 ALT+8 ALT+9 CTRL+G ALT+= or CTRL+ALT+4

17 | P a g e

TO DO THIS Go to the next day. Go to the next week. Go to the next month. Go to the previous day. Go to the previous week. Go to the previous month. Go to the start of the week. Go to the end of the week. Switch to Full Week view. Switch to Work Week view. Go to previous appointment. Go to next appointment. Set up recurrence for an appointment or task.

PRESS CTRL+RIGHT ARROW ALT+DOWN ARROW ALT+PAGE DOWN CTRL+LEFT ARROW ALT+UP ARROW ALT+PAGE UP ALT+HOME ALT+END ALT+MINUS SIGN or CTRL+ALT+3 CTRL+ALT+2 CTRL+COMMA or CTRL+SHIFT+COMMA CTRL+PERIOD or CTRL+SHIFT+PERIOD CTRL+G

See also under Views, Calendar Day/Week/Month view, and Date Navigator

18 | P a g e

Contacts
TO DO THIS Dial a new call. Find a contact or other item. Enter a name in the Search Address Books box. In Table or List view of contacts, go to first contact that starts with a specific letter. Select all contacts. Create a new message addressed to selected contact. Create a Journal entry for the selected contact. Create a new contact (when in Contacts). Create a new contact (from any Outlook view). Open a contact form for the selected contact. Create a new distribution list. Print. Update a list of distribution list members. Go to a different folder. Open the Address Book. Use Advanced Find. In an open contact, open the next contact listed. Close a contact. PRESS CTRL+SHIFT+D F3 or CTRL+E F11 SHIFT+letter

CTRL+A CTRL+F CTRL+J CTRL+N CTRL+SHIFT+C CTRL+O or CTRL+SHIFT+ENTER CTRL+SHIFT+L CTRL+P F5 CTRL+Y CTRL+SHIFT+B CTRL+SHIFT+F CTRL+SHIFT+PERIOD ESC

19 | P a g e

TO DO THIS Open a Web page for the selected contact (if one is included). Open the Check Address dialog box. In a contact form, under Internet, display the E-mail 1 information. In a contact form, under Internet, display the E-mail 2 information. In a contact form, under Internet, display the E-mail 3 information.

PRESS CTRL+SHIFT+X ALT+D ALT+SHIFT+1

ALT+SHIFT+2

ALT+SHIFT+3

20 | P a g e

In the Electronic Business Cards dialog box

TO DO THIS Open the Add list. Select text in Label box when the field with a label assigned is selected. Open the Add Card Picture dialog box. Place cursor at beginning of Edit box. Select the Fields box. Select the Image Align drop-down list. Select color palette for background. Select Layout drop-down list. Remove a selected field from the Fields box. PRESS ALT+A ALT+B

ALT+C ALT+E ALT+F ALT+G ALT+K, then ENTER ALT+L ALT+R

21 | P a g e

Tasks
TO DO THIS Show or hide the To-Do Bar. Accept a task request. Decline a task request. Find a task or other item. Open the Go to Folder dialog box. Create a new task (when in Tasks). Create a new task (from any Outlook view). Create a new task request. Open selected item. Print selected item. Select all items. Delete selected item. Forward a task as an attachment. Switch between the Navigation Pane, Tasks list, and To-Do Bar. Open selected item as a Journal item. Undo last action. Flag an item or mark complete. PRESS ALT+F2 ALT+C ALT+D CTRL+E CTRL+Y CTRL+N CTRL+SHIFT+K CTRL+SHIFT+U CTRL+O CTRL+P CTRL+A CTRL+D CTRL+F SHIFT+TAB

CTRL+J CTRL+Z INSERT

22 | P a g e

Format text
TO DO THIS Display the Format menu. Display the Font dialog box. Switch case (with text selected). Format letters as small capitals. Make letters bold. Add bullets. Make letters italic. Increase indent. Decrease indent. Left align. Center. Underline. Increase font size. Decrease font size. Cut. Copy. PRESS ALT+O CTRL+SHIFT+P SHIFT+F3 CTRL+SHIFT+K CTRL+B CTRL+SHIFT+L CTRL+I CTRL+T CTRL+SHIFT+T CTRL+L CTRL+E CTRL+U CTRL+] or CTRL+SHIFT+> CTRL+[ or CTRL+SHIFT+< CTRL+X or SHIFT+DELETE CTRL+C or CTRL+INSERT NOTE CTRL+INSERT is not available in the Reading Pane. CTRL+V or SHIFT+INSERT CTRL+SHIFT+Z or CTRL+SPACEBAR

Paste. Clear formatting.

23 | P a g e

Delete the next word. Stretch a paragraph to fit between the margins. Apply styles. Create a hanging indent. Insert a hyperlink. Left align a paragraph. Right align a paragraph. Reduce a hanging indent. Remove paragraph formatting.

CTRL+SHIFT+H CTRL+SHIFT+J CTRL+SHIFT+S CTRL+T CTRL+K CTRL+L CTRL+R CTRL+SHIFT+T CTRL+Q

24 | P a g e

Add Web information to items

TO DO THIS Edit a URL in the body of an item. PRESS Hold down CTRL and click the mouse button. Hold down SHIFT and click the mouse button. CTRL+K

Specify a Web browser.

Insert a hyperlink.

Print preview
TO DO THIS Open Print Preview. PRESS Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press V Print a print preview. Open Page Setup from Print Preview. Zoom. Close Print Preview. ALT+P ALT+S or ALT+U ALT+Z ALT+C

25 | P a g e

Send/Receive
TO DO THIS Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). Start a send/receive. Define Send/Receive groups. PRESS F9

SHIFT+F9

CTRL+M CTRL+ALT+S

Visual Basic Editor

TO DO THIS Open Visual Basic Editor.

PRESS ALT+F11

Macros
TO DO THIS Play macro. PRESS ALT+F8

26 | P a g e

Forms
TO DO THIS Save Form Design. Save Form Data. Create a new Microsoft Office InfoPath form. PRESS CTRL+ALT+SHIFT+F12 CTRL+SHIFT+F11 Click in an InfoPath folder, and then CTRL+N.

Views
Table view
TO DO THIS Open an item. Select all items. Go to the item at the bottom of the screen. Go to the item at the top of the screen. Extend or reduce the selected items by one item. PRESS ENTER CTRL+A PAGE DOWN PAGE UP SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively CTRL+UP ARROW or CTRL+DOWN ARROW, respectively CTRL+SPACEBAR F5

Go to the next or previous item without extending the selection. Select or cancel selection of the active item. Refresh view.

27 | P a g e

With a group selected

TO DO THIS Expand all groups. Collapse the group. Expand a single selected group. Collapse a single selected group. Select the previous group. Select the next group. Select the first group. Select the last group. Select the first item on screen in an expanded group or the first item off screen to the right. PRESS CTRL+SHIFT+PLUS SIGN CTRL+MINUS SIGN SHIFT+PLUS SIGN MINUS SIGN UP ARROW DOWN ARROW HOME END RIGHT ARROW

All groups
TO DO THIS Collapse all groups. Expand all groups. PRESS CTRL+MINUS SIGN CTRL+SHIFT+PLUS SIGN

28 | P a g e

Calendar Day/Week/Month view

All three
TO DO THIS View from 1 through 9 days. View 10 days. Switch to weeks. Switch to months. Move between Calendar, TaskPad, and the Folder List. Select the previous appointment. Go to the previous day. Go to the next day. Go to the same day in the next week. Go to the same day in the previous week. PRESS ALT+key for number of days ALT+0 (ZERO) ALT+MINUS SIGN ALT+= CTRL+TAB or F6 SHIFT+TAB LEFT ARROW RIGHT ARROW ALT+DOWN ARROW ALT+UP ARROW

Day view
TO DO THIS Select the time that begins your work day. Select the time that ends your work day. Select the previous block of time. Select the next block of time. Select the block of time at the top of the screen. PRESS HOME END UP ARROW DOWN ARROW PAGE UP

29 | P a g e

TO DO THIS Select the block of time at the bottom of the screen. Extend or reduce the selected time.

PRESS PAGE DOWN SHIFT+UP ARROW or SHIFT+DOWN ARROW, respectively With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectively With the cursor in the appointment, ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW, respectively ALT+DOWN ARROW ALT+UP ARROW

Move an appointment up or down.

Change an appointment's start or end time.

Move selected item to the same day in the next week. Move selected item to the same day in the previous week.

Week view
TO DO THIS Go to the start of work hours for the selected day. Go to the end of work hours for the selected day. Go up one page view in the selected day. Go down one page view in the selected day. Move the appointment up, down, left, or right. PRESS HOME END PAGE UP PAGE DOWN ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW, respectively SHIFT+LEFT ARROW, SHIFT+RIGHT ARROW, SHIFT+UP ARROW, or SHIFT+DOWN ARROW; or SHIFT+HOME or SHIFT+END

Change the duration of the selected block of time.

30 | P a g e

Month view
TO DO THIS Go to the first day of the week. Go to the same day of the week in the previous page. Go to the same day of the week in the next page. PRESS HOME PAGE UP PAGE DOWN

Date Navigator
TO DO THIS Go to the first day of the current week. Go to the last day of the current week. Go to the same day in the previous week. Go to the same day in the next week. PRESS ALT+HOME ALT+END ALT+UP ARROW ALT+DOWN ARROW

31 | P a g e

Business Cards view or Address Cards view

General use
TO DO THIS Select a specific card in the list. PRESS One or more letters of the name that the card is filed under or the name of the field that you are sorting by UP ARROW DOWN ARROW HOME END PAGE UP PAGE DOWN RIGHT ARROW LEFT ARROW CTRL+SPACEBAR SHIFT+UP ARROW

Select the previous card. Select the next card. Select the first card in the list. Select the last card in the list. Select the first card on the current page. Select the first card on the next page. Select the closest card in the next column. Select the closest card in the previous column. Select or cancel selection of the active card. Extend the selection to the previous card and cancel selection of cards after the starting point. Extend the selection to the next card and cancel selection of cards before the starting point. Extend the selection to the previous card, regardless of the starting point. Extend the selection to the next card, regardless of the starting point. Extend the selection to the first card in the list.

SHIFT+DOWN ARROW

CTRL+SHIFT+UP ARROW

CTRL+SHIFT+DOWN ARROW

SHIFT+HOME

32 | P a g e

TO DO THIS Extend the selection to the last card in the list. Extend the selection to the first card on the previous page. Extend the selection to the last card on the last page.

PRESS SHIFT+END SHIFT+PAGE UP SHIFT+PAGE DOWN

Move between fields in an open card

To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field or press F2. TO DO THIS Move to the next field and, from the last field of a card, move to the first field in the next card. Move to the previous field and, from the first field of a card, move to the last field in the previous card. Move to the next field, or add a line to a multiline field. Move to the previous field without leaving the active card. Display the insertion point in the active field to edit text. PRESS TAB

SHIFT+TAB

ENTER SHIFT+ENTER F2

33 | P a g e

Move between characters in a field

To use the following keys, make sure a field in a card is selected. To select a field when a card is selected, click the field or press F2. TO DO THIS Add a line in a multiline field. Move to the beginning of a line. Move to the end of a line. Move to the beginning of a multiline field. Move to the end of a multiline field. Move to the previous line in a multiline field. Move to the next line in a multiline field. Move to the previous character in a field. Move to the next character in a field. PRESS ENTER HOME END PAGE UP PAGE DOWN UP ARROW DOWN ARROW LEFT ARROW RIGHT ARROW

34 | P a g e

Timeline view (Tasks or Journal)

When an item is selected
TO DO THIS Select the previous item. Select the next item. Select several adjacent items. PRESS LEFT ARROW RIGHT ARROW SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR ENTER PAGE UP PAGE DOWN HOME

Select several nonadjacent items.

Open the selected items. Display the items one screen above the items on screen. Display the items one screen below the items on screen. Select the first item on the timeline (if items are not grouped) or the first item in the group. Select the last item on the timeline (if items are not grouped) or the last item in the group. Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group. Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.

END

CTRL+HOME

CTRL+END

35 | P a g e

When a group is selected

. Expand the group. Collapse the group. Select the previous group. Select the next group. Select the first group on the timeline. Select the last group on the timeline. Select the first item on screen in an expanded group or the first item off screen to the right. PRESS ENTER or RIGHT ARROW ENTER or LEFT ARROW UP ARROW DOWN ARROW HOME END RIGHT ARROW

When a unit of time on the time scale for days is selected

TO DO THIS Move back in increments of time that are the same as those shown on the time scale. Move forward in increments of time that are the same as those shown on the time scale. When the lower time scale is selected, select the upper time scale. When the upper time scale is selected, select the lower time scale. When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped. PRESS LEFT ARROW

RIGHT ARROW

SHIFT+TAB

TAB

TAB

36 | P a g e