Example Project Plan Template

May

Apr

Project Deliverable 1 Task 1 Task 2 Task 3 Project Deliverable 2 Task 1 Sub task 1 Sub task 2 Project Deliverable 3 Task 1 Task 2 Task 3 Project Deliverable 4 Task 1 Sub Task 1 Task 2 Task 3 Task 4 Project Deliverable 5 Task 1 Task 2 Task 3 Task 4

Start End % Compl. 4/25 5/8 4/25 5/8 80% 4/28 5/5 60% 5/8 3/5 10% 5/10 5/10 5/11 5/24 5/30 5/30 5/30 6/19 5/10 6/26 7/9 5/10 5/31 6/13 7/5 7/5 7/19 8/2 8/9 5/30 5/30 5/24 5/30 6/25 6/12 6/19 6/25 7/29 7/29 7/29 5/30 6/20 7/4 8/15 7/18 8/1 8/8 8/15

25% 40% 0%

0% 0% 0%

0% 0% 0% 0% 0%

0% 0% 0% 0%

4/5 4/6 4/7 4/8 4/9 4/10 4/11 4/12 4/13 4/14 4/15 4/16 4/17 4/18 4/19 4/20 4/21 4/22 4/23 4/24 4/25 4/26 4/27 4/28 4/29 4/30 5/1 5/2 5/3 5/4 5/5 5/6 5/7 5/8 5/9 5/10 5/11 5/12 5/13 5/14 5/15 5/16 5/17 5/18 5/19 5/20 5/21 5/22 5/23 5/24 5/25 5/26 5/27 5/28 5/29 5/30 5/31 6/1 6/2 6/3 6/4

Project Plan Guide:

To delete these instructions, se

Date Cells (H6:GU7) These cells power much of the referenced to cell G6, which can G6 will shift the entire calendar.

Task Cells (A10:F40) The tasks have three levels, de

Deliverable Sections The deliverable section(s) (ex. sections if needed. Within each deliverable sectio This way the appropriate conditi

Task s By entering a task in the B col task in the C column the associat entered (Cols D:E) cross referenc Task dependence/precedenc =E11+5 vs. 2/10/2010).

Special Events (B2:E7) Functionality was added to al for non-task events that may nee

Misc. - There is a current date indica

Page 1 of 6

Jun

Special Events Time off Holiday

Start End 7/4 7/17 5/19 5/19

Example Project Plan Template

Project Deliverable 1 Task 1 Task 2 Task 3 Project Deliverable 2 Task 1 Sub task 1 Sub task 2 Project Deliverable 3 Task 1 Task 2 Task 3 Project Deliverable 4 Task 1 Sub Task 1 Task 2 Task 3 Task 4 Project Deliverable 5 Task 1 Task 2 Task 3 Task 4

Start End % Compl. 4/25 5/8 4/25 5/8 80% Project Plan Guide: 4/28 5/5 60% To these 5/8 3/5 delete 10% instructions, select this text box and then hit [Delete]. 5/10 5/10 5/11 5/24 5/30 5/30 5/30 6/19 5/10 6/26 7/9 5/10 5/31 6/13 7/5 7/5 7/19 8/2 8/9
Date 5/30 Cells (H6:GU7) These cells power much of the conditional formatting and allow the project plan to "float." All the cells are indirectly 5/30 25% referenced to cell G6, which can be set to a firm date (ex. 2/1/2010) or a reference (ex. =MIN([project dates])). Adjusting c ell 5/24will shift the entire calendar. 40% G6 5/30 0% Task Cells (A10:F40) The 6/25 tasks have three levels, deliverable, task and sub task. Each has a different conditional format in the Gantt chart are a. 6/12 0% Deliverable Sections 6/19 0% The deliverable section(s) (ex. 15:19) can be copied and pasted as rows to add new deliverable sections below the existing 6/25 0% sections if needed. Within each deliverable section you can add additional room for tasks by inserting a row above the light blue row (ex. 13 ). 7/29 way the appropriate conditional formatting is added and no formulas are compromised. This 7/29 0% 7/29 0% 5/30By entering a task in the B column the conditional formatting will make the associated bar a medium blue. By entering a 0% task column the associated bar will be light blue. The bar is shown via conditional formatting based on the dates 6/20 in the C0% entered (Cols D:E) cross referenced with the calendar across the top. 7/4 0% Task dependence/precedence can be managed by creating formulas between the data cells instead of firm dates (ex. =E11+5 vs. 2/10/2010). 8/15 7/18 0% Special Events (B2:E7) 8/1Functionality was added to allow for up to five "special events" that will highlight the background color. This was intended 0% task 0% events that may need to be included. 8/8 8/15 0%

There is a current date indicator that will show the current date on the Gantt chart.

6/5 6/6 6/7 6/8 6/9 6/10 6/11 6/12 6/13 6/14 6/15 6/16 6/17 6/18 6/19 6/20 6/21 6/22 6/23 6/24 6/25 6/26 6/27 6/28 6/29 6/30 7/1 7/2 7/3 7/4 7/5 7/6 7/7 7/8 7/9 7/10 7/11 7/12 7/13 7/14 7/15 7/16 7/17 7/18 7/19 7/20 7/21 7/22 7/23 7/24 7/25 7/26 7/27 7/28 7/29 7/30 7/31 8/1 8/2 8/3 8/4

Page 2 of 6

Aug

Jul

Special Events Time off Holiday

Start End 7/4 7/17 5/19 5/19

Project Plan Template

Example Project Plan Template

Special ject Plan Template Events Time off Holiday

Sep

Project Deliverable 1 Task 1 Task 2 Task 3 Project Deliverable 2 Task 1 Sub task 1 Sub task 2 Project Deliverable 3 Task 1 Task 2 Task 3 Project Deliverable 4 Task 1 Sub Task 1 Task 2 Task 3 Task 4 Project Deliverable 5 Task 1 Task 2 Task 3 Task 4

Start End % Compl. 4/25 5/8 4/25 5/8 80% 4/28 5/5 60% 5/8 3/5 10% 5/10 5/10 5/11 5/24 5/30 5/30 5/30 6/19 5/10 6/26 7/9 5/10 5/31 6/13 7/5 7/5 7/19 8/2 8/9 5/30 5/30 5/24 5/30 6/25 6/12 6/19 6/25 7/29 7/29 7/29 5/30 6/20 7/4 8/15 7/18 8/1 8/8 8/15

25% 40% 0%

0% 0% 0%

0% 0% 0% 0% 0%

0% 0% 0% 0%

8/5 8/6 8/7 8/8 8/9 8/10 8/11 8/12 8/13 8/14 8/15 8/16 8/17 8/18 8/19 8/20 8/21 8/22 8/23 8/24 8/25 8/26 8/27 8/28 8/29 8/30 8/31 9/1 9/2 9/3 9/4 9/5 9/6 9/7 9/8 9/9 9/10 9/11 9/12 9/13 9/14 9/15 9/16 9/17 9/18 9/19 9/20 9/21 9/22 9/23 9/24 9/25 9/26 9/27 9/28 9/29 9/30 10/1 10/2 10/3 10/4

Page 3 of 6

Oct

Start End 7/4 7/17 5/19 5/19

Project Plan Guide:

To delete these instructions, select this text box and then hit [Delete].

Date Cells (H6:GU7) These cells power much of the conditional formatting and allow the project plan to "float." All the cells are indirectl referenced to cell G6, which can be set to a firm date (ex. 2/1/2010) or a reference (ex. =MIN([project dates])). Adjusti G6 will shift the entire calendar.

Task Cells (A10:F40) The tasks have three levels, deliverable, task and sub task. Each has a different conditional format in the Gantt char

Deliverable Sections The deliverable section(s) (ex. 15:19) can be copied and pasted as rows to add new deliverable sections below the e sections if needed. Within each deliverable section you can add additional room for tasks by inserting a row above the light blue row (e This way the appropriate conditional formatting is added and no formulas are compromised.

Task s By entering a task in the B column the conditional formatting will make the associated bar a medium blue. By enter task in the C column the associated bar will be light blue. The bar is shown via conditional formatting based on the dat entered (Cols D:E) cross referenced with the calendar across the top. Task dependence/precedence can be managed by creating formulas between the data cells instead of firm dates (e =E11+5 vs. 2/10/2010).

Special Events (B2:E7) Functionality was added to allow for up to five "special events" that will highlight the background color. This was in for non-task events that may need to be included.

Misc. - There is a current date indicator that will show the current date on the Gantt chart. - The Gantt chart bars and the task list will highlight according to % complete status. - The Page Setup includes repeating rows of 2:9 and repeating columns of A:G. To print a small section of the chart s select the area of the Gantt chart (ex. H10:AZ41) and set it as the Print Area. - Hypothetically additional days can be added to the calendar by copy and inserting columns to the left of Column G sure to check that the formulas in 6:7 and 4:5 have been copied appropriately.

to "float." All the cells are indirectly (ex. =MIN([project dates])). Adjusting cell

onditional format in the Gantt chart area.

ew deliverable sections below the existing

ng a row above the light blue row (ex. 13).

ciated bar a medium blue. By entering a ditional formatting based on the dates

he data cells instead of firm dates (ex.

ht the background color. This was intended

o print a small section of the chart simply

ing columns to the left of Column GU. Be

Version Initial Version: - Six month view - Floating calendar via conditional formatting - Special events (5) with background fill - Deliverable, task and sub-task levels - Current day indicator Added % complete status for tasks - Added highlighting of Gantt chart bars for % complete - Added highlighting of tasks that are behind plan

1.0

1.1