Name of the Student

Contribution

Land information Query Map

Preparing an information and data of need assessment for land information query map in creating a system that providing a quick query of occupant property information and the

Fatin Amirah Bt Hanif 2010665964

associated parcel data for tax payment status information

Need assessment report and Master data list preparation

Preparing need assessment report, combining the application, and listing the master data list for the application for the use of need assessment.

Nurhanis Bt Abu Bakri 2010663084

Land Cadastral Information Management System Nur Akma Binti Mohd Zain 2010835316

Preparing an information and data of need assessment for land cadastral information management system. The system is use to monitoring of development Land Cadastral Information Management System using GIS at PKNS department.

Preparing an information and data of need assessment for Suitable Land Mapping Suhaini Binti Ismail 2010830116 suitable land mapping application. This application is used to determine suitable area for new development at PKNS property.The criteria of suitable area for development have to define for spatial analysis.

GIS NEEDS ASSESSMENT FOR PKNS (SELANGOR STATE DEVELOPMENT CORPORATION)

1.1

INTRODUCTION

This section propose about one of the Government agencies in Malaysia that have a potential in implementing Geographic Information System (GIS) in their sector. GIS is needed to improve the quality of their products, processes, and services through ever increasing efficiency of resource usage. Need assessment is the most important step in implementing a successful GIS at any local government. The need assessment is a step to department in retrieve their function and data needed to implement their work. In addition to the final needs assessment report that is generated, intangible benefits are realized by an organization. Finally, the needs assessment activity itself serves as a learning tool where potential users in each participating department learns about GIS and how it can serve the department.

1.2

NEED ASSESSMENT

In PKNS, there are many department with different function, thus in implementing GIS in their department, the application must be suitable with department function and relate with need assessment of GIS. Needs assessment or also known as the process of developing system requirements, is generally developed by documenting the ways in which an organization uses information. It is the evaluation of existing systems and their capabilities to perform future processing needs.

There are three applications in implementing GIS at PKNS, there are: 1. Suitable Land Mapping - Department of Physical Planning and Structure To determine the suitable area for new development

2. Land information Query Map Department of Assessor To create a system that providing a quick query of occupant property information and the associated parcel data for tax payment status information. 3. Land Cadastral Information Management System Department of Title Survey To monitoring of development Land Cadastral Information Management System at PKNS department

2.1

Department of Physical Planning and Structure

Department Head: Primary Contact: Telephone: Staffing: 12

2.1.1

Department Responsibilities

The department of physical planning and structure is a division within the Perbadanan Kemajuan Negeri Selangor (PKNS) and is responsible for managing land use planning and planning for construction upgrades. The area of land use planning within the City is separate into specific divisions. These include Current Planning, Long Range Planning, and Building. Current Planning handles zoning code creation and enforcement, land use decisions, subdivisions, and maintenance of the legal zoning map. Long Range Planning takes care of a wide range of tasks in policy planning, including the following: affordable housing, preparation and update of comprehensive plan for the future development of the city and the planning region, economic development, transportation planning, natural resource protection, and area plans and studies. Building is responsible for building permits, building code enforcement, and inspections.

2.1.2

Existing Resources Hardware: Desktop PCs in office (6 total, 1 with GIS Software: ESRI ArcGIS 9.3, ArcReader, Microsoft Excel , Google Earth Spatial Data Layers: District of Selangor data layer, street centerline file, Digital Parcel data, digital zoning data, land use data Non-Spatial Data: Wetland information, flood plain capacity information and parcel Inventory Data

2.1.3

Description of Priority Applications The department of physical planning and structure relies heavily on manual system

based applications with separate files for data entry, data retrieval, and reporting. The digital conversion of records and municipal infrastructure has been identified as a high priority task for implementing GIS technology. Land Use Planning is very customer service focused and makes use of information that is inherently spatial. Some processes involve daily interaction with the public, such as the counter service, where GIS data is needed immediately and online, and some work is on a more extended time frame, such as a long range planning projects, which may include data acquisition and analysis as a central component of the project. Much of the analysis work is cumbersome due to the difficulties in pulling data out of the system and then finding a way to work with it.

2.1.4

Potential Applications There is a desire to move forward in the use of GIS to support land use planning

activities. There are needs for improved data management, system and data integration, data quality improvement, and GIS access tools. The department of physical planning and structure is very interested in convert manual system to an ESRI ArcGIS geodatabase format. Detailed system and analysis of the land use planning could be performing to determine suitable area for use of building. In general, department personnel would benefit from the ability to access a wider variety of geographically based data layers already in GIS format and stored on the GIS server. Access to a GIS would provide information such as updated location information, type of land use, assessment information, and zoning. Integrated Land Use Assessment: this evaluation is an essential step in the planning process especially in selecting the appropriate development scenario alternative to be implemented. As such, it is necessary for decision-makers to define the suitable planning evaluation model so that the development scenario chosen could cater for future planning and its implementation is beneficial to the public. A well-integrated and comprehensive database is designed to meet the department requirement. At this level, spatial analysis, involve determination of land suitability, combining the technique of multi-criteria evaluation. At this level, the tasks of preparing and analyzing this information can be speeded up and made easy

with the help of GIS. A zoning plan, for example, covers a large area that contains various land uses. It will be a great advantage to be able to evaluate each alternative of a zoning plan using GIS. GIS allows for selection of suitable locations of social amenities, different size of housing, as well as evaluating potential impact on the environment.

2.1.5

Training Although personnel is limited in this department, adopting GIS for day-to-day operations

and receiving basic training in its use would result in improved operational efficiencies with regard to information gathering and the analysis of system capabilities.

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: Purpose and Description: To determine the suitable area for new development 1 Suitable Land Mapping Department of Physical Planning and Structure Suhaini Binti Ismail

Type of Application: Display Query Query & Display Map Analysis Spatial Model x x

Spatial Model, Query and Display Display/Map Scale: 1000 Query Key: Response Time: Interactive Frequency: 4 per year

Data Required: Features (entities): Attributes:

Land Use Soil Floodplain Suitable Area Wetland Water bodies

Industry, Open Area, Agriculture 5% Clay, 4% Loam, 8% Silt 1, 2, 3 Area, XY Location Area, Wetland code Installation Date, Location, Material Lot Size, Lot No

Perbadanan Kemajuan Negeri Selangor (PKNS) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: Graphical Output Sample: 1 Suitable Land Mapping Department of Physical Planning and Structure Suhaini Binti Ismail Screen: Hard Copy:

Industry Suitabilty

Suitable land area for commercial development

Agriculture Suitability

Residential Suitability

Planning Zoning area for Suitable area

Symbols/Legend

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 1 Suitable Land Mapping Department of Physical Planning and Structure Suhaini Binti Ismail

Process Description: Data Flow Diagram or Flow Chart

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 1 Suitable Land Mapping Department of Physical Planning and Structure Suhaini Binti Ismail

Data Description: Entity - Relationship Diagram

3.1

Department of Assessor

Department Head: Primary Contact: Telephone: Staffing: 15

3.1.1

Department Responsibilities

Department of Assessor is function to provide accurate and equitable information and values for all parcels within the city of PKNS property. Every year, the city roll assessment will be compiling and it consist the assessed value for each of the city properties under PKNS property development. This department will process multiple applications for tax exemptions annually, for example capital improvement for residential, commercial, business or industry property, nonprofit and new home construction and many else. All of this assessment is based on a percentage of the market value of each property, where this assessment is used to compute annual tax bills for the City, School and County taxes. . 3.1.2 Existing Resources Hardware: Desktop PCs in office (6 total, 1 with GIS), Network server in IT Department for data, portable PC purchase planned Software: ESRI ArcGIS 9.3, ArcReader, Microsoft Excel and Accounting Software, PHP programming and MySQL programming. Spatial Data Layers: District of Selangor data layer, street centerline file, Digital Parcel data, digital zoning data, and resident data information. Non-Spatial Data: Sale data, tax and assessment rolls, tax payment records and property record.

3.1.3

Description of Priority Applications The Department of Assessor utilizes software where it encompasses assessment,

inventory, and sales data entry to a database with document management street level photographs stored in a flat file structure and a simple way of GIS component. Each parcel is linked to its imagery and GIS map using a unique identifier made up of the resident name, address, id code, section, block and lot number of the parcel. The GIS map component within this software contains data layers provided by the Department of Planning and it is limited of user tool. Current software applications that are used by Department of Assessor are lacks geographic analysis capability for tax parcel data stored inside a geodatabase. Even there is a GIS component, its capabilities are currently limited to earth surface with only view and identify functions for all other layers. The Assessors department is beginning to use ArcGIS to access digital parcel data more frequently because of the limitation of software. ArcGIS is primarily utilized for creating maps, performing site layouts, and conducting preliminary boundary determinations. ArcReader provides a quick and easy reference to city GIS datasets for viewing by nontechnical users.

3.1.4

Potential Applications The department of Assessor would like to convert their current tax maps in the GIS

Geodatabase to facilitate in house maintenance, updates, splits and merges to tax parcels. Currently, the tax map is in dxf format where this tax map and other layer need to convert into GIS format from AutoCad data. This GIS format will provide the current status of mapping within the Citys to support spatial data queries. The Assessor and staff would like to generate a system that linking the tax parcel with the owner of property/ building by query the name of resident or number of lot parcel and also with address of parcel.From the query data, the officer will get the information of tax billing of each resident and they will generate annual report on tax exemptions. The development of an internet Mapping Service would support enhanced web access to public records and greatly reduce walk-in traffic and telephone requests for information. A fully operational web-based GIS application would help users access data in industry standard

formats and be presented in such a way that is consistent with cartographic standards for GIS map publication. Establishment of a well structured GIS will support the development and administration of future grant opportunities.

3.1.5

Training The Department of Assessor is supportive of the GIS integration effort underway within

City Government.. The departments primary technical will be introduce the staff in Introduction to ArcGIS I and Intro to ArcGIS II as training courses for their training and advanced.

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: Purpose and Description: To create a system that providing a quick query of occupant property information and the associated parcel data for tax payment status information. Type of Application: Query and Display Display Query Display/Map Scale: 100. 200, 400 Query Key: Resident name, address or number of parcel Query & Display X Map Analysis Response Time: Frequency: Per month 2 Land information Query Map Sale and Assessor Department Fatin Amirah

Spatial Model

Data Required: Features (entities): Resident Property/ Building Attributes: Name, Parcel No, Address (Polygon) Parcel No, Address, Type, Name, Lot Size, Lot No (Polygon) Building Type, Building Size, Year Built, Tax, Permit Value, Building Height (Point) (Polygon) Land_use Code, Owner Name, Address, Area, Location (Polygon) (Polygon) Type, Math, Location, Name (Polyline)

Permit/Structural Data

Zoning Parcel

Street Segment Street Segment

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 2 Land information Query Map Sale and Assessor Department Fatin Amirah

Graphical Output Sample:

Screen:

Hard Copy:

The system will show a short list of attribute data query by name, address and parcel number

The system can query property by using name, no of parcel and address

The system will show owner and building information

The system will show zoning area and tax parcel of building location

Symbols/Legend

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 2 Land information Query Map Sale and Assessor Department Fatin Amirah

Process Description: Data Flow Diagram or Flow Chart START

DEPARTMENT ASSESSOR

QUERY RESIDENT PROPERTY

OVERLAY PROPERTY DATA

FILE OF PROPERTY RECORD

LOCATE PARCEL

DETERMINE ZONING

DEPARTMENT OF PLANNING

TAX MAP

TAX PARCEL

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 2 Land information Query Map Sale and Assessor Department Fatin Amirah

Data Description: Entity - Relationship Diagram

4.1

Department of Title Survey

Department Head: Primary Contact: Telephone: Staffing: 12

4.1.1

Department Responsibilities

The department was to provide the LandCadasatral Information Management System for land survey title. The assessment is consisting about the e- cadastral system to implement in GIS application. The system based on land data from site and government land of Selangor State. The data consider spatial and non-spatial of land query and display the cadastral map for the final product in system. That also show details the land, parcel, area, and sheet number of land. The Assessors office also process the data query of all land under the PKNS Department will create the project. The database based the land approved from Department of land and Mineral. The systems show the street, zoning of land, parcel and the attribute of features.

4.1.2

Existing Resources Hardware: Desktop Pc in office, Tablet laptop, server Software: Google Earth, ESRI ArcGis, Open Sources, MySQL Language Spatial Data Layer: Region map, Cadastral map, parcels, building, street segment, river, contour, and land use

Non-Spatial Data: Land data, survey record, topographic map

4.1.3

Description of Priority Application The application utilizes the ArcGis ESRI software to open system that conforms

information technology standard. It adapt a cadastral system combination of technology that can serving, maintaining up-to date database, providing the detail land, management providing maps for integrating spatial data services. The system improved cadastral land information management system accessing rapidly automatics work process data and create document of land. Database query can be referred to as the selection of combination involved information store in database using structure query language (SQL). The queries generated are basically through database in ArcGIS or Open source. The MySQL Language used to create the system process that offer the function of display the spatial data in database. ArcGis as the GIS component to introduces a function of managing and handling cadastral process and map data. This process start from Selangor State Government gives the government land and as a development PKNS identify and approve the land from the Department of Land and Mineral. The data submitted used the system to reduce the process and time. The system may be having specific data to show and the cadastral system need generic flexible because of changing requirement over time also the Department of Title Survey is the major department for the measure and identify land.

4.1.4

Potential Application

The application of land Information Management System based on concept cadastral land would benefit to access GIS application. The department can access and posting of GIS data, scanned document, upload information and also share information between departments would efficiency. GIS database directly linked to the spatialentities on the map of the cadastral map in system. This system as the ways to extract the information required for better performance and efficient service. So, it continuous development needs the software capabilities, hardware and professional manpower to upgrade the system mush better, rapid and convenient manner. A function database of the area will:

I.

Updating and modification of information concerning land parcel, building, area of zoning, street.

II. III.

Faster and easier retrieve of information for instantaneous use. To identification from land information from map display

The cadastral system is preventing the technical innovation to delivery land information to decision makers. The system also needs to be able to accommodate a range of identifier and survey product. Example, from the land Title survey Department survey the government at Hulu Langat, that they identifier parcel and the map will display.

4.1.5

Training That system required education and training for staff use the system to improve

efficiencies. The Land Information management system should make full use of new technologies with respect to outputs that allow decision- makers to visualize and use spatial information.

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 3 Land Cadastral Information Management System Department of Title Survey Nur Akma Binti Mohd Zain

Purpose and Description: To monitoring of development Land Cadastral Information Management System at PKNS department Type of Application: Query & Display Display Query Query & Display Map Analysis Spatial Model xx Display/Map Scale: 1*= 100 Query Key: State Land Response Time: 10 second Frequency:1 year

Data Required:
Features (entities): Region River Contour Street Segment Land Use Land Parcel Cadastral Area Attributes: Location (Polygon) Location (Line), Name_River Location (Line) Location (Line), Name_Street Location (Polygon), Type Of Land Location (Polygon), Area,Type_Parcel,No_Parcel Location(Polygon),Area,Sheet_No,Date, Linear_Misclose, Lot_No, Pa_No Zoning Parcel Building Location (Polygon), Industry, Housing, Commercial Location (Polygon) Location (Polygon)

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: Graphical Output Sample: 3 Land Cadastral Information Management System Department of Title Survey Nur Akma Binti Mohd Zain Screen: Hard Copy:

1560 Cadastral area : 4500m2 Lot no : 1560 Type: agriculture PA no : 107892A District: Klang

point 1 2 3 4

X 15561.056 12345.576 12346.987 15660.654

Y 46117.890 42367.564 42365.087 46115.331

Date of approval: 30 May 2001

The system can view the cadastral map define the location and attribute query

Symbols/Legend

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 3 Land Cadastral Information Management System Department of Title Survey Nur Akma Binti Mohd Zain

Process Description: Data Flow Diagram or Flow Chart START

Department of Title Survey

Query of region boundary

Query of lot_no and parcel_no

Survey Record

Cadastral Mapping

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION) Geographic Information System Requirements Analysis
Application Identification #: Application Name: Department: Defined by: 3 Land Cadastral Information Management System Department of Title Survey Nur Akma Binti Mohd Zain

Data Description: Entity - Relationship Diagram

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION)

MASTER DATA LIST

Entity

Attributes

Spatial Object

Resident Property/ Building

Name, Parcel No, Address Parcel No, Address, Type, Name, Lot Size, Lot No

Node Polygon

Permit/Structural Data

Building Type, Building Size, Year Built, Tax, Permit Value, Building Height

Point

Zoning Parcel

Land_use Code, Owner Name, Address, Area, Location

Polygon Polygon

Street Segment Street Segment Region River Contour Street_Segment Street intersection Land Use Land Parcel Cadastral Area

Type, Math, Location, Name Topology, Coordinated Name_River Name_Street street name, traffic flow condition Type_Land No_Parcel, Area, Type_Land,Survey_Doc District, Area, Sheet_No, Date, Linear_Misclose, Lot_No, PA_No

Polygon Polyline Polygon Line Line Line Node Polygon Polygon Polygon

Zoning

Industry, Housing, Commercial

Polygon

PKNS (SELANGOR STATE DEVELOPMENT CORPORATION)

MASTER DATA LIST CONTINUED

Entity

Attributes

Spatial Object

Wetland Water bodies

Area, Wetland code installation date, location, material Lot Size, Lot No

Polygon Line

Flood Plain Parcel

size, capacity, location Parcel_No, Area

Line Polygon

REFERENCESS

1. Hugh W. Calkins, Entity-Relationship Modelingof Spatial Geographic Information Systems (2012) 2. Mubushar Hussain, Assessing Applicability of GIS as a Development Management Tool at Local Level (2012). 3. Peter van Oosterom and Christian Lemmen, Towards A Standard for the Cadastral Domain (2012). 4. OLANIYI Saheed S. Application of GIS in Estate Management (2006)

5. PKNS (2012) .PKNS Official Website. Retrieve, March 17, 2012 from www.pkns.gov.my/ 6. PKNS (2012) .PKNS Property. Retrieve, March 17, 2012 from

www.pknsproperty.com/AlamNusantara/index.html 7. Paul A.Longley, 2011, Geographic Information System & Science.3rd Edition, Wiley. 8. GENERAL DEVELOP PLAN (2012). Community, Development and Planning. Retrieve March 30 2012 from http://www.denvergov.org/Planning/HowWePlan/GeneralDevelopmentPlans/tabid/431850/ Default.aspx 9. Government System Corperation. Need Assessment City of Rome. 2006 10. Tetra Tech. GIS Need Assessment City of Tigard. 2007

APPENDICES