A Report On

Induction Programme In

From 8th June 2007 to 22nd June 2007

Submitted to: Mr. D.R. Sharma Regional Manager Kolkata

Submitted By: K.S.Chouhan B.D.O.

To,
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Mr. D.R. Sharma, Regional Manager, Kolkata Subject: - Submission of report for induction programme. Respected Sir, With reference to the above subject I Kamlendra Singh Chouhan (B.D.O.) get the training from 8th JUNE to 22nd JUNE 2007 at different branches of Kolkata. For this I am submitting the report according the programme of the induction. Thanking You With Respect Kamlendra Singh Chouhan B.D.O.

TCIL GROUP of COMPANIES

MISSION
3

Crossing Milestone

In the 42 years of operations TCI blazed through a number of path breaking milestones. Among the many firsts to introduce in India were door- to-door express cargo service and bar-coding technology in the express industry.

1958

Founded in Calcutta with one truck Became a Pvt Ltd company First branch computerized Became a public limited company Purchase of first two ships Launch of XPS Services Launch of Logitra - the absolute logistic services Launch of XPS air mode services Tran system, a joint venture with Mitsui and Co of Japan for providing automobile logistics Launch of logisticsfocus.com. India's first vortal on logistics

1965 1968 1974 1985

1996

1997 1998 1999

2000

INDUCTION PROGRAMME
Date: 8th June 2007 to 11th June 2007 Branch: TCIL-CAL Incharge: Mr. Vedpal Singh Jangra

To be done at branch: To see entry of 5 CNS in system. To check & verify 10 numbers of Forwarding Notes. Personally marking 20 CNS. To check & verify 5 truck loading. To check & verify and go in details about the way Bill/Permit. Date & Day: 8th June, 2007 Friday What is booking? When a Transportation Company accept the consignment for transportation on certain terms & conditions agreed upon by both i.e. Transport Company & Party and document is issued as an evidence known as CNS than this activity is called Booking. GOODS FORWARDING NOTE Forwarding Note is required to attach with the documents for the transportation than the Consignment will be prepare. It is the document, which is to be filled up by the Consignor & provided by TCIL. This document contains the following information:1. Consignors Name & Address and Registration No. 2. Consignee Banks Name & Address and Registration No. 3. Number of packages. 4. Invoice number & Date of Invoice. 5. Description about the goods 6. Value of goods & Weight and Volume of the good 7. C.S.T. &S.T. number. 8. Freight:- Paid/Due/To Pay. 9. Insurances Company name & Policy number. 10. Consignors Signature & Stamp. Basis of the Booking are as follows: To payFreight amount is collected at the time of Delivery. PaidFreight amount is collected at the time of Booking. Duewhere there is contract between the company & Party CNS are normally booked on to be billed basis. At the backside of the Forwarding Note there are some terms & conditions are given in which there is description of some Prohibited Articles. I had personally checked and verified the Forwarding Notes along with the other documents like permit forms, way bill, and bill of the goods.

CONSIGNMENT NOTE Then I go through to the CNS (consignment) that how it is to be entered data in the system and what are the information is required to fill up it. What is Consignment? The Consignment Note is the document issued to the consignor in evidence that the goods have been received for transportation on specified terms and conditions. Consignment Notes are of two types: 1. Carriers Risk 2. Owner Risk The information which is to be filled in CNS are as follows:1. CNS number & Date of CNS. 2. Login branch, Division code, Risk 3. Segment 4. Load type 5. Issuing office & Delivery office 6. Consignor & Consignee Name, Address & Code 7. Freight Surcharge, Godown charges, Statistical Charges, Service Tax, Cess 8. Basis of Booking. 9. Service Tax Payable by whom. 10. Insurance Company Name & Policy Number, Date 11. Invoice Number 12. Packages no., Packing type, weight, Volume, Declared value 13. Permit Number There are five copies of Consignment Note with different colors: S.No 1 2 3 4 5 Name of Copies Lorry Consignee Consignor File Record Color Black Red Green Blue Orange

CNS contains the information about the sender (Consignor) & receiver (Consignee) with complete address of both the parties. SEGMENTS, which are of four types a) FTL: - Full Load (9 Ton & Above) b) LTL: - Between 1 to 9 Ton. c) Sundry: - Less than 1 MT.

d) ODC: - where the size of cargo is greater than normal Lorry carried either by Trailor, Volvo & Others.

Date & Day: 9th June, 2007 Saturday MARKING ON GOODS Some different information is to be written on the goods is called Marking On Goods. It is like a addressing the goods. It contains the information as follows; Consignment number Number of packets related to that consignment. Place where it will be send. Booking station name Weight of the good For Example:CNS No Is No. of Packets Booking Station Delivery Station Than the marking on the good is like as TCIL CAL XXXXXXXXX/10 UDR I had personally marked the CNS on the cargo. XXXXXXXXX 10 Kolkata Udaipur

Date & Day: 11th June, 2007 Monday LOADIND OF TRUCK After the booking of the cargo then it is loaded in the lorry. For which there is the preparation of Challan.

Challan is the document that provided the information about the Consignments that are being carried in the lorry to a specific destination. This is prepared after loading the truck. The lorry copy of the consignment note along with the required documents are enclosed with the challan. Challan format contains the following information: Challan number Date & Time TAS/LHS number Lorry number Login branch From branch To branch Loading Employee code Weight Consignment numbers Number of CNS packages Type of packages Signature of loading staff Signature or Left hand Thumb impression of Driver. I had personally prepared the challan of the lorry and done all the practical work of the process of the loading of the lorry.

Date & Day: 12th June, 2007 Tuesday Branch: TCIL-KTS In charge: Mr. C.H. Yadav Rao To be done at branch: To see entry of 5 CNS in system. To check & verify 10 numbers of Forwarding Notes. Personally marking 20 CNS. To check & verify 5 truck loading. To check & verify and go in details about the way Bill/Permit. Party Visit I go through to all the process above like as Kolkata booking branch under the guide ness of Branch in charge Mr. Yadav Rao. The extra activity I had done there is party visit. One of the party is Embee International where I found that party is while satisfied with the company but for some problem would be created just like late delivery or some problem to more charges.

During the time of party visit mostly parties are satisfied with the companys services. Some parties have long-term relationship with TCIL.

Date & Day: 13th June, 2007 Wednesday Branch: TCIL-HWRH In charge: Mr. Santosh Kumar To be done at branch: Re-examining the entire system. Party visit. I go through to all the process of the booking again according to the schedule. There the new thing I had done that the loading of the lorry from direct to the consignors industry. Where after loading the lorry the photo of the driver with the lorrys front is taken including number plate of lorry. At the Howrah branch I had learnt the permit, which are different for the different states. There are different forms or waybill for the different states in India. SALES TAX FORMS The sales tax forms are essential & integral part of the transportation of goods in India. Different forms are required by the different states for delivery of goods in the state or passing of the goods through the state. Forms require for the different states are as follows: S.No. 1 2 3 4 5 6 STATES Andra Pradesh Agartala (Tripura) Arunachal Pradesh Assam Chattisgarh Gujarat Forms Required Form No. 10A Form No. 25 Not Required Form No. 22, 24 & 43 for Vat62 Form No. 14 for Government Goods Form No. 59A Form No.45C for all outgoing Goods VAT related: 402: In & Outside Gujarat 403: entry in Gujarat from outside state. 404: By Lorry driver for collecting TP(405) 405: Transit Pass a pass for passing through Gujarat. 38;38/VAT: D3 for any single transaction entry above Rs. 25000 Form No. 26A 10

7 8

Haryana/Chandigarh Himachal Pradesh

9 10 11 12 13 14 15 16 17 18 19 20 21 22

Jharkhand J&K Kerela Karnataka Madhya Pradesh Manipur Meghalaya Mizoram Nagaland Orissa Punjab Rajas than Tamilnadu Tripura Uttar Pradesh

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Uttaranchal West Bengal

Government Goods 28A, Permit is required for passing> or = Rs. 5000 For value< Rs.5000 Permit not required. Purchase order copy (Affidavit) Form No. 27B Form No. 39 for out going ST & CST Number must Form No. 88 (2 copies) to be filled in by party (Tax Information Number) Form No. 35 or Form No. 37 Road Permit Number 14 Form No. 33 Form No. 16 Waybill Form No. 32 ST & CST is must For outgoing goods Form No. 18C For incoming goods Form No. 18A Form No. 20 Form No. 18A Form No. 31 for all items Form No.32 for government goods, Defense/Government (Railway Goods UP permit is compulsory Form No.31 & 32 Series UMB & UMC from 01-07-2004 Way Bill Form No.42 for incoming Form No. 48 for Outgoing INVOICE

Invoice is the document given by the seller to the purchaser of the goods in which name & address of the consignee party, contents of the packages, value of the items in the package, CST & ST numbers etc. are mentioned. There one to three copies of invoice are required. Date & Day: 14th June, 2007 Thursday Branch: TCIL-VRD In charge: Mr. Rajesh Kumar Gupta To be done at branch: Complete involvement of one day with the entire unloading activities. Delivery of CNS to the consignee with the internal procedures along with Gate Pass. Party visit.

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In the branch of VRD I meet to the in charge Mr. Rajesh Kumar Gupta who gives me the introduction to the staff and than he teaches the work which is to be done at that branch. At VRD there is the service of booking & Delivery of the goods. The booking process is same as the other branches. The Delivery is the new thing for me at which there is the Money Receipt (M.R.) & Gate Pass. MONEY RECEIPT When the customer pays the charges of the transportation the M.R. is given to them as a receipt. Than customer can take the gate pass after that he is permitted to take out his goods from the go down Money Receipt is the authorized receipt of the TCIL from which the payment can be done. Format of the Money Receipt. Information, which is included in the M.R., is as follows: 1. M.R. number 2. Branch & Date 3. Customer Code Number 4. Name of booking, destination & billing branch 5. CNS number & Date 6. Arrival Date 7. Number of packages 8. Charged weight 9. Basis of Delivery as To pay, Paid, TBB 10. Rebooking destination, CNS number, Date 11. Mode of payment as Cash, Cheque, DD & Contra 12. If cheque than number of cheque and bank name & date 13. If DD than Number, ate & Bank name also. 14. Amount in words. 15. Particulars in the Payment are:- freight demurrage go down charges Octroi, Octroi charges, Misc charges, Bill Payment, Service tax, Cess. There are two copies of Money Receipt: Customer Copy Record Copy After collection of the money the customer copy is given to the customer. GATE PASS Gate pass is the permission document for passing the goods from the go down. After receiving the M.R. customer go for gate pass Format of Gate Pass

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Date Station Gate pass number M.R. number Date of M.R. M/S name & address who is the receiver of goods Vehicle or handcraft number CNS number, Number of packages, method of packing Consignees Signature Staff Signature

There is also making of gate pass statement for the record in which different other information is to be noted. This statement contains the gate pass record. Format of gate pass statement: Number of gate pass statement & date Date of gate pass M.R. number CNS number &date Booked from Number of packages Weight Arrival date Consignee name & address Signature of the receiver

There will be the receiver gives the signature on the backside of CNS, which is lorry copy, than we have to collect the lorry copy. After receiving the goods the gate pass is to be collected. I had personally gone through to all the process of the delivery, with the help of the in charge.

Warehouse Arrangement at VRD At VRD I had also learnt the arrangement of goods in the go down. The size of the warehouse is 12154Squre feet. It is divided into 7 parts; the goods are placed in different partitions. The goods are placed in these partitions according to the last digit of CNS number. For Example: 13

XXXXXXXX1----- partition number XXXXXXXX2---- XXXXXXXX3---- XXXXXXXX4---- XXXXXXXX5---- XXXXXXXX6---- XXXXXXXX0----

1 2 3 4 5 6 7

By using this placing method it is easy for searching of goods during delivery.

UNLOADING OF LORRY The unloading activity of the lorry is done by me practically, in this process the driver of the lorry brings the challan and the consignment copies of the goods, which is loaded in the lorry. According to that we can unload the lorry by checking that the goods are in well conditions and according to the discretion of the CNS. Than the goods are placed according to their CNS number in the go down.

Date: 15th June 2007 to 18th June 2007 Branch: TCIL-AKR In charge: Mr. Satyawan To be done at branch: Learn the booking procedures Loading/Unloading procedure for two days. Hiring Trucks, preparing of 10 LHC Engagement of trucks after verification of documents including TC books.

Date & Day: 15th June, 2007 Friday In the booking & delivery process there is same as other branches I personally go through to all the process for one day. It is practice for me. Date & Day: 16th June, 2007 Saturday In the Transmentship there is in charge Mr. Vedpal Singh. The first step I go through in the transmentship is the CNS enquiry.

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There is the window in the system in which we can enter the prerecorded CNS number than we can get the information about that consignment. There are following information would be received: Number of Packages Type of packing Delivery station Booking station Weight Value Door delivery Cc attach Arrival information in which; LHC/TCS number, Challan number, arrival date, lorry number. Dispatch information; LHC/TCS number, Challan number, dispatch date, lorry number.

LORRY HIRE CONTRACT In the process of transportation of TCIL there are the hiring of lorry of other owner for transportation. For this there is contract between the lorry owner & TCIL, this contract is called Lorry Hire Contract. Information which is to be filled in the LHC is as follows: LHC number & Date Route number From to Route Distance & Lorry number Challan number Number of packages Actual weight Vehicle Particulars 1. Registered at, Body type, Make, Model, Color 2. Chassis number 3. Engine number 4. Fitness validity 5. Tax Token number 6. Road Permit number, Valid in States, Date 7. Insured with, Insured Certificate number, Valid to Owners 1. Name 2. Address 3. Phone number 4. PAN Number 15

5. Financers name & Address Driver 1. 2. 3. 4. Name Address License number, Issued date, Valid up to RTO

Broker 1. Name 2. Address 3. Phone number 4. Broker 5. Loading, Advise number, Date Hire Particulars I. Rate/Ton (Rs.) II. Charged Weight (Kg.) III. Lorry Hire (Rate Weight) IV. Gross Hire Rupees V. Payment details of Advance Cash (Rs.) Cheque (Rs.), Cheque number, Banks name Contra (Rs.) VI. Enroute Advance payable at Branch Cash DO pay Payees Signature Balance Rupees in words Passed by Identification number Certified by Prepared by

Loading Remarks 1. Loaded by 2. Identification number Final Payment Particulars I. Charges (Rs.) II. Detention (Rs.) III. Reason for payment of other charges 16

IV. Deductions (Rs.) V. Claims (Rs.) VI. Paid at Cheque, Cheque number, Banks name Cash Contra VII. Net Total in Words Undertaking Some promises taken by the TCIL from Driver/Owner

At last there is Left Thumb Impression or Signature of Driver/Owner. At the backside of the LHC there are unloading remarks. There are certain terms and conditions for the owner in the LHC. There are four copies of LHC of different colors, which are as under: S.No. 1 2 3 4 Name of the Copy Advance Voucher Copy Lorry Hire Payment Copy Acknowledgement Copy File Copy COLOR Red Green Blue Black

I had personally fill up the LHC in which I followed up all the rules and then I had also enter these entries in the system also at AKR branch.

Date & Day: 18th June, 2007 Monday Checking & verifying the documents of Lorry During the process of the lorry hiring & loading of the lorry, we have to check the documents of the lorry, in this we have to check the following documents: Chassis number Engine number R.C. Book Insurance Permit/Fitness Photo Loading Advise Driver License & its Validity

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Go down Management at AKR There is a good space for go down at AKR. Go down is divided into fourteen numbers in which 1 to 4 Delivery Go down 5 to 9 XPS 10 to 12 Booking Go down 13 to 14 Transmentship] Different size of the Go down Go Down Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Size in Square feet 98 1911 2450 750 3528 2940 176 1750 1750 2610 986 2744 5488 425

Date & Day: 19th June, 2007 Tuesday Branch: TCIL-BHA In charge: Mr. Sanjay Kumar To be done at branch: Go through the same procedures in detail of Transportation. Party Visit I had go through to all the booking activities at the Behala Branch under the in charge Mr. Sanjay Kumar. Loading of the Lorry and making the Consignment note checking & verifying the documents, Money Receipt making by using the system, I go through all the booking & Lorry hiring activities practically. And the Party visits to old customers.

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BANNED COMMODITIES IN TCIL

1. Jewellery 2. Currency 3. Indian Postal Articles 4. Liquid & Semi Liquid 5. Philately items 6. Pornography 7. Bullion (gold) 8. Drugs & Narcotics (Illegal) 9. Firearms, parts Thereof, Ammunition 10. Precious & Semi Precious items 11. Radioactive material 12. Passport 13. Commodities banned by Law 14. All IATA Restricted Items. 15. Dangerous goods 16. Tender Document 17. Share Certificate 18. Original Mark sheet/Certificate 19. Cash/Signed Blank Cheque These band commodities items are not be taken for the transportation in TCIL.

Date & Day: 20th June, 2007 Wednesday Branch: TCIL-CAEX (Export Division) In charge: Mrs. Kanak Kundu To be done at branch: To learn the entire procedure of Export of CNS. To Bangladesh by the transportation. EXPORT DEPARTMENT Transportation of goods across national boundaries is called Export. In export division I meet to Mrs. Kanak Kundu who is in charge of export at Kolkata. She gives me the different knowledge about the export. According to that the following things I had learnt. FOLLOWING DOCUMENTS REQUIRE FOR EXPORT CONSIGNMENT FOR BANGLADESH IN ADVANCE BEFORE ARIVAL OF EXPORT CONSIGNMENT EITHER IN W.B. SALES TAX CHECK POST OR AT PETRAPOLE BORDER.

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FOR INDIAN CUSTOM CLEARENCE: 1. Invoice 10 copies 2. Packing list with net wt and gross wt. 10 copies (with packing details) 3. L/C with valid date duly attested by bank 2 sets 4. Proforma invoice/indent/purchase order duly attested by bank 2 sets for indent indenting commission has to be mention of on G.R. for which Contact for commission also require. 5. IE CODE, PAN NO., BIN NO. BANK A/C NO., NEGATIATION BANK NAME WITH ADDRESS. 6. G.R. Form in duplicate/SDF form. 7. ARE.1 in original, duplicate. Quaterlicate/purchase bill/ SSI certificate/ MFG CERTIFICATE/EX factory invoice. 8. Certificate of origin. 9. Catalogue/Sample/Photograph/drawing 10. Blank Letterhead, rubber stamp. 11. Authorization letter to TCI/XPS. 12. Xerox copy of CRF certificate. 13. Chartered engineer certificate for any machinery item. ADDITIONAL DOCUMENTS REQUIRE IF THE CONSIGNMENT WILL BE EXPORT UNDER FOLLWING SCHEME: A FOR RE-EXPORT CONSIGNMENT (The consignment which import from Other country and then export to Bangladesh) 1. Original bill of entry 2. Original bill of landing 3. Original TR-6 4. Original Import invoice and Packing list. B. FOR DEEC SCHEME (DUTY EXEMPTION ENTITLEMENT CERTIFICATE) DEEC book if any, DEEC advance license with condition sheet, Copy of DEEC application or JCCI acknowledge receipt, DEEC declaration duly attested by central excise range officer. Annexure for bond. FOR DEPB SCHEME (DUTY EXEMPTION PASS BOOK) DEPB group code no, DEPB SL. No, DEP rate. FOR DFRC SCHEME (DUTY FREE REPLACEMENT CERTIFICATE) Coin no, Name of Import Item and Quantity. FOR DBK SCHEME (DUTY DRAW BACK):DBK SL. NO. RATE IF UNDER EPCG SCHEME (EXPORT PROMOTION CAPITAL GOODS): COPY OF EPCG LEINCE.

C. D. E. F.

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G. H. I.

EF UNDER 100% EOU (EXPORT ORIENTED UNIT) GREEN CARD HOLDER CERTIFICATE AND VALIDITY DATE REQUIRE. FOR DRUGS AND MEDICINE ONE NO OBJECTION CERTIFICATE IS REQUIRE FROM DURG CONTROLL FOR GOOD FRPDUCTS/POULTRY FEED RADIATION CERTIFICATE IS REQUIREING FROM BHABA ATOMIC RESEARCH CENTRE. (APEDA Certificate)

FOR WEST BENGAL SALES TAX CHECKPOST FOLLOWING DOCUMENTS ARE REQUIRE: 1. Copy of invoice and packing list. 2. Xerox copy of L/C with valid date and bank attested. 3. Performa invoice or indent or purchase order duly attested by Custom. 4. G.R. form or SDF form in advance which has to be attested by Custom, Xerox copy of ARE-1. 5. Authorized agent and on production of those documents to CTO, they will allow TP for 45 days. (Document should be duly attested by Custom Authorized agent.) DOCUMENTS REQUIRE FOR BANGLDESH CUSTOM FORMALITIES IN ADVANCE: 1. Pre alert and post alert of shipment by intimation e-mail/Fax/Telephone whatever may be. 2. Name of the consignee with full address and telephone no. Contact person along with L/C, Invoice, packing list, and Proforma invoice/Indent in advance. 3. Name of commodity and details of ctn/pkg. And H.S. code. 4. Expected arrival date along with CN. No. with date, final truck no. 5. Insurance and Banking part. 6. PSI certificate. 7. Special attention on information about any discrepancy of documents either in India or Bangladesh. FOR EMPORT CONSIGNMENT FROM BANGLADESH ADVANCE DOCUMENT REQUIRE AS FOLLOWS: 1. Performa invoice 2. Invoice 3. Packing list 4. SAPTA Certificate if any. INDIAN CUSTOM DUTY HAS TO BE PAID IN ADVANCE BEFORE CLEARANCE OF THE IMPORT GOODS FROM PETRAPOLE. 1. Transportation charges from Petrapole to Kolkata Rs. 3000/- of each truck. 2. Custom duty as per receipt. 3. Unloading and loading charges Rs. 1000/-. 4. Clearing and fording charges Rs. 12000/5. Go down rent charge by custom.

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Charges for Transporting and Clearing & Forwarding in India as Follows: 1. Transportation charges from any part of India other than Kolkata as per contract. 2. Destination charges as per contract. 3. From Kolkata to Benapole Transportation charge for normal truck up to 6 M.T. @ Rs. 3000/- for pl truck above 9M.T. 4000/- per truck (including margin) (Present time maximum 9 M T in a single truck is allowed) 4. Kolkata loading and unloading charge by manual @ Rs. 500/- each truck. 5. By crane loading and unloading truck @ Rs. 600/- per day. 6. Detention rate for Kolkata loading truck @ Rs. 600/- per day. 7. Bangladesh unloading charges by manual for general consignments @ Rs. 500/- per 8. For crane or fork lift Bangladesh unloading charges @ Rs. 1500/- for each truck. 9. Trailer/Ten wheeler unloading charges @ Rs. 1000/- for normal manual unloading. 10. For Trailer and Ten wheeler advance permission ie require for local administration permission application charges Rs. 1000/11. Clearing and Forwarding charges @ Rs. 3500 /- per invoice or @ 75% upon the invoice value which ever is higher. 12. If one invoice loaded more than one truck then additional charges will be @ Rs. 1000/- for each extra truck. 13. For Re-Export Extra Clearing & Forwarding charges @ 4000/- (validity period for re-Export claim within three months. 14. For Auto parts, scientific goods, any club challan crearign & forwarding charges will be variable as per demand of customs. 15. Documentation charges @ Rs. 500/- for each document. 16. OT charge, photo charge, EDI charge, excess duty as per receipt. 17. For MOT, application charge Rs. 1000/-. 18. For photo, Rs. 3000/- Extra charges.. DEPB FINALISATION, DEPB VERFICATIO;N DEPB LIENCE TRA, DFRC FINALISATION, DFRC VERIFCATION, DFRC TRA, DEEC LIENCE ENDORSEMENT, DEEC TRA CHARGES NOT INCLUDING WITH CLEARING CHARGE AT THE TIME TO ANY ENDORSEMENT OR VERIFICATION OR TRA CHARGES EXTRA WILL BE AS FOLLOWS. 1. DEPB/DFRC Finalization charges @ Rs. 1000/- each shipping bill 2. DEPB/DFRC/DEEC LIENCE TRA @ Rs. 3500/- each license. 3. From provisional to finalization as per demand of customs. 4. delpb/dfrc verification charges @ Rs. 500/- each shipping bill 5. DEEC endorsement charges @ Rs. 1000/- each shipping bill. At Hilli or Mahedipur: 1. C&F Charges @ Rs. 500/- each invoice. 2. DEPB/DFRC finalization charges @ Rs. 2000/- each shipping bill license. 3. DEPB/DFRC/DEEC license @ Rs.5000/- each license

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4. 5. 6. 7.

From provisional to finalization as per demand of Customs. Trailer and Ten-wheeler permission charges 2 Rs. 500/- each shipping bill. DEPB/DFRC verification charges @ Rs. 1000/- each shipping bill. DEEC endorsement charges @ Rs. 1500/- each shipping bill.

1. 2.

Whenever you are sending any material to Kolkata for Export, do not write regarding detention and arrival time in L.H.C. Pan masala rate can be charges on general rate.

BANGLADESH EXPORT PROCEDURE

NAME OF PORT: LAND CUSTOMS:

Indian Land Port

Bangladesh Land Port

1.Petrapole (Bangaon, North 24 Parganas) Benapole (Jessore) Biggest International land Port. Any kind of vehicles containing any kind of goods can be exported via this port. Go down facility available and export is permitted before paying Bangladesh Custom duty. 2.Ghoja Danga (Josirhat, North 24 Parganas) Bhomra (Satkhira, Jessore) Allowed only perishable and cheap item i.e. food items, quartz powder, cheap stone. No go down facility is available and export is permitted only after paying the Bangladesh Custom duty. 3.Mahedipur (Malda) Sona Masjid Stone cheap, marble, cement, fruits are generally exported via this port. Little quantum of general consignment is also allowed. Go down facility is not available. Consignment above 9M.T is not permissible. Export is permitted only after paying Bangladesh Custom duty. 4.Hilli (Balurghat) Facilities are same as at Mahedipur. Hilli

5.Siliguri Changrabandha General goods like Wheat, Rice, Dal from Haryana and Punjab are also exported via this port. Other facilities are same as at Mahedipur. . AIR CUSTOMS:

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Indian Air Port Port

Calcutta Dhaka SEA CUSTOMS:

Bangladesh Air

Indian Sea Port Port

1.Calcutta 2.Haldia

Bangladesh Sea
Chittagong

OPERATIONAL PROCEDURE:
Flow of documents: Collect export documents from exporter. Send the documents through CAEX by Bluedart courier. After booking of the consignment fax or email L/C with valid date, Proforma invoice, export invoice, packing list, Bank details to CAEX to avoid detention at Commercial check post. Transit pass has to obtain from Commercial tax officials West Bengal before entering. Documents appraising by the Indian Customs Indian Custom will issue the clearance order After clearance documents has to be forwarded to the Bangladesh Customs. After export we return the export documents to the exporter through our booking stations. Dispatch System Use sticker in every export consignment mentioning EXPORT TO BANGLADESH, TRANSSHIPMENT NOT ALLOWED, L/C VALID UPTO .. All small consignment has to be booked or handover to XPS Cargo Services for early delivery. Marking, counting and checking of the goods is required before dispatched of the goods. Dont load mixed consignment Minimum transshipment for export consignment.

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Information After booking export consignment information should be given to CAEX by email for prompt and smooth follow up. Additional Precautions Regular follow up and tracking of the consignment. Vendor has to be engaged from regular or reputed association. For small consignment package deal for interesting profit. Freight should be pre-paid. Close monitoring

PLANNING:
. Hire go down at Bangaon. C&F with our XPS license through C&F agent. Hired truck. 2 employees required at Bangaon for go down and parking observation under supervision of CAEX Calcutta One employee in every region should be appointed to look after the entire export procedure from booking point to return of the export documents to the exporter. Crane loading and unloading not possible so not allowed at border. Visit to our exporter house with our mission. Legal concept should be clear before booking the consignment. Better training of our employee to enhance their knowledge. Controlling manager of different regional office has to visit to border to observe physical export.

COMPETITOR LIST:
Transporter List 1.Supreme Transport 2.Sugam Paribahan 3.Mungiappa Transport 4.Calcutta Ahmedabad 5.Inland Transport 6.Golden Transport 7.National Carrier 8.Eastern Tracking 9.RTC C&F Agent List 1.Popular Shipping Agency 2.P.D.Prasad 3.P.C.Chakravorty & Sons 4.Universal Shipping Agency 5.Commercial Clearing Agent

PROBLEMS FACING RIGHT NOW AT CAEX

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We cant paid fund to the service provider in right time. As a result direct cost increases. Our booking office cant provide service as per expectation of our exporter. Separate sitting place with sufficient rack for maintaining records.

NOTICEABLE POINTS: Rebooking or re-import is not possible if the consignment delivered wrongly at Bangladesh. Damaged goods if delivered claim has to be bourned by the transporter if necessary survey or FIR not made properly before export of the consignment as per Insurance policy. Once goods exported in good condition found damaged after delivery, Indian C&F agent, Transporter are not allowed to entertain or participate for the survey or verification or any clarification without permission of the Bangladesh High Commission. As per EXIM policy no Transporter or C&F agent is liable for paying any claim with or without insurance paper as Insurance exclusively has to be bourned by the Buyer and Exporter mutual understanding.

From Calcutta Exports to Bangladesh (CAEX) 1. DOCUMENTS REQUIRED FOR CLEARANCE FROM COMMRCIAL CHECKPOST 1. Export Invoice 2. Packing List 3. Xerox Copy of L/C 4. Proforma Invoice These documents should reach CAEX in advance so that they can process it in time and unnecessary detention of vehicles at commercial check post should be checked. 2. BASIS OF BOOKING 1. By Government Regulations it is mandatory that the material for exports is PREPAID and this is stamped on all documents also. 2. Depending upon the relationship with the customer, we book on Paid, To Pay and To Be Billed. 3. Particularly in To Pay there is a problem since export consignment has to be delivered at Benapole, Bangladesh.It is an international border and we cannot collect to-pay freight from Bangladesh. If exporter can pay the freight at Kolkata before delivery of the goods we can accept to-pay basis.

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4. Thus all are advised to use the government regulations to our advantage and book on Paid Basis 3.CUSTOM CLEARANCES AND OTHER CHARGES. 1.C&F charge for Normal consignment up to 9MT @ Rs.3500/- per invoice. If one invoice is loaded more than one truck then additional Rs.1000/- per each additional truck is charged. 2.C&F charges for (scientific goods, auto parts, cycle parts etc.) is be @ Rs.5000/- per invoice. 3.For Trailor and ten-wheeler advance permission is required from local administration. The permission charge is Rs.1000/-. 4.Bangladesh unloading charge - manually for normal consignment - is Rs.500/5.Bangladesh unloading charge for any kind of chemical item Rs.700/-(earlier which was Rs.500/-) 6. Bangladesh unloading charge by crane or forklift Rs.1500/-. 7. Border inspection is must for every consignment for which we are paying extra Rs.500/towards unloading / loading. 8. If any extra expenses incurred at border due to discrepancy of documents or goods that should be charged extra. 9.DEPB, DFRC, DEEC finalization charges @ Rs.1000/- per shipment. 10.EDI, OT, Cess duty for seeds or food item, phyto as per receipt. 4. MATERIAL DESPATCH - CHALLAN AND LHC PREPARATION AND DRIVER INFORMATION Dispatch via Calcutta 1. While all efforts must be made to dispatch directly to Benapole, in case of exigency the dispatch can be made to arrangement station BT Road. Thus challan should be made in name of AKRT, not CAEX or CAL. Pls note this strictly 2. The rate from AKRT, Calcutta to Benepole should be confirmed from CAEX beforehand. 3. Please add Rs 100 per MT as the Loading/Unloading charges at AKR. Direct Dispatch to Benapole/ Petrapole 1. Any export consignment booked from any part of India for Bangladesh should report first at Kalitala (Bangaon) parking governed by West Bengal govt., BSF and Indian Customs. 2. There they will issue a serial number and according to that serial no vehicles are released. 3. After that they will report at Kalikar and Simanta parking (Pvt. Parking) and finally report at CWC parking. This is the reason why vehicles are detaining. 4. All these locations have parking charges, which are as under Name of Parking Kalitala Kalikar Simanta CWC

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Parking Charge per day

For normal truck For ten wheeler or Trailor

Rs 60 Rs.100

Rs 50 Rs.50

Rs 50 Rs.50

Rs 50 Rs.100

These rate have been revised recently 5. Besides above, the Bangladesh govt. also charging parking charges Rs.150/- per day. Other than the parking charges, night charge of Rs.20/- per night is also charged. 6. All transporters have to pay to BSF people @ Rs.20/- per vehicle previously not applicable.

Date: 21st June 2007 to 22nd June 2007 Branch: Delivery In charge: Mr. Mataram Pandey To be done at branch: To learn the entire procedure of billing system, Cash management system and issuing UCG Notice to the parties. Billing System, Liquidity Date & Day: - 21st June 2007, Thursday Bill Preparation In the guidance of Mr. Mataram Pandey I had learnt about the Bill, that how it is to be prepared. In the bill preparation in the system there is the following information: Bill number, Date, Billing station Customer Code, Name & Address Bill type: Regular & Supplementary Booking station Consignment number Delivery station Total Amount Damage, Octroi, Handling charge, Misc. Charge Bill total Service tax, Cess Net total Bill collection statement MRS Number & Date Deduction, Net (received) 28

The preparation of bill is learnt & I had personally marked, entry the data of bill in the system. There are different information is given by Mr.Pandey. During the case of any damage than there will be survey done by both the parties From insurance company From TCIL

UCG
There is the UCG notice which is to if the goods are not be taken by the consignee or the goods are in the Go down than the UCG notice will be send to the Consignee & Consignor after the first 30 day from the date of delivery there will be charge of 50 Rs. After that if there is the distance of 60 days than also the UCG notice will be given to both the parties once more, for that the charges will be 100 Rs. If in case both the parties can refuse to take the goods after receiving the UCG notice than the goods of that type of case is delivered to the UCG office at Secunderabad. Than bill will be on 0 balance & there will be preparation of new CNS in which the Delivery station will be UCG on the FOV.

Date & Day: - 22nd June 2007, Friday In case of the loss of Original copy of CNSs Customers copy than customer have to complete the following formalities: Extension of Bond on non-judicial stamp paper of Rs. 20 or above as applicable. Copy of FIR of Police Station Consignors confirmation for delivery of goods in the absence of Consignee Copy Bankers attestation Witness Name & address True copy of CNS Bond will be accepted after 30 days from booking date only. LIQUIDITY Clearing the unclear cases is called Liquidity. In which there are some pending cases in such like goods, which cannot be delivered to the customers, or some missing during the transportation.

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THANKS
I thank to all the employees of Transport Corporation of India Ltd.who gave the guidance & support to complete my induction programme. I am greatful to join the TCIL. The induction programme is very helpful to to know all about TCI & its services. I am also thankful to all my seniors who gave me guidance at every step. I AM RESPECTFUL TO Mr. I. S. Sigar (Regional Manager) who gave me such an opportunity to understand about the organization.

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